IdealWare Online Users Manual
General System Guide GS1-00 G/S Procedures 29061 Application Overview 29063 Organization of This Manual 29064 How To Use This Manual GS2-00 G/S Information 29076 Keyboard 29077 Access and Menus 29078 Printer Selection 29079 General System Information GS3-00 G/S Processing 29088 Batch Control 29089 Batch Options 29090 Data Entry 29091 Register Printing 29092 Updating 29093 Common Messages and Prompts GS4-00 G/S Inquiries 29114 General Inquiry 29115 Specific Inquiry 33041 System General Inquiry GS5-00 G/S Listings, Reports & Forms 29124 Listings, Reports GS6-00 G/S Maintenance 29131 Adding Data 29132 Deleting Data 29133 Modifying Data 29134 Common Messages and Prompts GS7-00 G/S Security System 29148 System Overview 29144 Changing Passwords 29145 Creating and Maintaining Security Profiles 29146 Adding and Deleting Users 29147 Creating and Maintaining User Groups GS8-00 G/S Routine Procedures 29173 Backups 29174 Daily Procedures 29175 Monthly/Year End ProceduresMenu System MU1-00 Main System Menu 32285 Main System Menu MU2-00 A/P System Menus 32287 Accounts Payable Processing Menu 32288 Accounts Payable Month-End Menu 32289 Accounts Payable Maintenance Menu 32290 Accounts Payable Accrued Payables Menu MU3-00 A/R System Menus 32292 Accounts Receivable Menu 32293 Accounts Receivable Maintenance Menu 32330 Accounts Receivable Month End Menu MU3-05 D/C System Menus 32361 Demand Cheques Processing Menu MU4-00 G/L System Menus 32295 General Ledger Menu 32296 G/L Account Maintenance Menu 32297 G/L Statement Formatting Menu 32298 G/L Report Generator Menu MU5-00 I/Y System Menus 32300 Inventory General Maintenance Menu 32301 Inventory Product Maintenance Menu 32302 Inventory Processing Menu MU6-00 P/R System Menus 32304 Payroll Main Menu 32305 Payroll Company Parameters Menu 32306 Payroll Year-End Processing Menu 32307 Payroll Super User Menu MU7-00 S/P System Menus 32309 Sales Processing Menu 32310 Sales Processing Inquiry Menu 32311 Sales Processing Maintenance Menu 32312 Cash Sales Maintenance Menu 32313 Contract System Menu 32314 Sales Processing Miscellaneous Menu 32315 Post-Dated Cheque Processing Menu MU8-00 Utilities System Menus 32317 Ideal Utilities Menu 32318 Conversion Menu 32319 AccPac Conversion Menu 32320 Gamma Conversion Menu 32321 Basic Utilites Menu MU9-00 Menu System Overview 32323 Menu System OverviewAccounts Payable AP1-00 A/P Procedures 24529 System Overview 24530 Setting up the System 24531 Day to Day Processing 24532 Period End Processing 24533 Special Processing AP2-00 A/P Processing 24548 Accrual Reversals 24549 Cashed Cheque Entry 24550 Cheque Reversals 24551 Enter Outstanding Cheques 24552 Invoice Maintenance 24553 Invoice Posting 24554 Invoice Reversals 24555 Manual Cheque Posting 24556 Month End Purge 24557 Preliminary Cheque Register 24558 Print Cheques 24559 System Balancing Test AP3-00 A/P Inquiries 24591 Accrued Payables Ledger Card 24592 Supplier History 24593 Supplier Inquiry 24594 Supplier Ledger 24595 Supplier Master AP4-00 A/P Maintenance 24711 Bank Code 24712 Cheque Formatting 24713 Currency Code 24714 Recurring Invoice 24715 Supplier Master 24716 Supplier Change/Combine 24717 Terms Code AP5-00 A/P Listings, Reports & Forms 24752 Accrued Payables Subledger Report 24753 Accrued Payables Summary Report 24754 Aged Trial Balance 24771 Bank Code Listing 24755 Cash Requirements 24756 Cheque Forms 24757 Currency Code Listing 24758 Division Summary Report 24759 GST Monthly Summary 24760 Invoice Forms 24761 Outstanding Cheques Report 24762 Paid Invoice Summary 24763 Recurring Invoice Data Entry 24764 Recurring Invoice Master Report 24765 Supplier Code Listing 24766 Supplier Forms 24767 Supplier History 24768 Supplier Ledger 24769 Supplier Master 24770 Terms Code ListingAccounts Receivable AR1-00 A/R Procedures 25555 System Overview 25556 Setting Up the System 25557 Day to Day Processing 25558 Period End Processing 25559 Special Processing AR2-00 A/R Processing 25562 Account Adjustments 25563 Cash Receipts 25564 Direct Billing 25565 Interest Calculation 25566 Month End Purge 25567 System Balancing Test AR3-00 A/R Inquiries 25644 A/R Ledger 25646 Cheque History 25647 Customer Inquiry 25648 Sale Order Inquiry AR4-00 A/R Maintenance 30079 Business Categories 30080 Currency Code 25650 Customer Code Conversion 25651 Customer Master 25652 Customer Notes 25653 Customer Sales Group 25654 Payment Terms Code 25655 Salesman/Operator Master 25656 Transaction Type AR5-00 A/R Listings, Reports & Forms 25658 Aged Trial Balance 25659 Adjustments Summary 25660 A/R Detail 25661 Billing Summary 25662 Customer Code Listing 25663 Customer Master Conversion 25664 Credit Management 25665 Customer Master Report 25666 Customer Master Forms 25667 Customer Master Mailing Lists 25668 Customer Sales Group Listing 25669 Customer Sales Summary 25670 Customer Statements 25671 Invoice Summary - GP% 25672 Missing Invoice Numbers 25673 Payment Terms Code Listing 25674 Receipts Summary 25675 Salesman Master Customer Listing 25676 Salesman Master Detail 25677 Salesman Master Listing 25678 Salesman Master SummaryDemand Cheques DC1-00 D/C Procedures 15010 System Overview 15011 Setting up the System 15012 Day to Day Processing 15013 Period End Processing 15014 Special Processing DC2-00 D/C Processing 15015 Cashed Cheque Entry 15016 Cheque Printing 15017 Cheque Request Entry 15018 Manual Cheque Entry 15019 Outstanding Cheque Entry DC3-00 D/C Inquiries 15025 Demand Cheque Inquiry DC4-00 D/C Maintenance 15030 Bank Code 15031 Currency Code 15032 Demand Cheque Formatting 15033 Supplier Maintenance 15034 Terms Codes Maintenance DC5-00 D/C Listings, Reports & Forms 15040 Bank Code Listing 15041 Currency Code Listing 15042 Outstanding Cheques Report 15043 Preliminary Cheque Report 15044 Supplier Code Listing 15045 Terms Code ListingGeneral Ledger GL1-00 G/L Procedures 28515 System Overview 28517 Setting Up the System 28518 Day to Day Processing 28519 Period End Processing 28520 Special Processing GL2-00 G/L Processing 28521 Journal Entry 28522 Journal Register/Posting 28523 Re-Open Closed Batch 28524 Year End Purge GL3-00 G/L Inquiries 28525 General Ledger Inquiry GL4-00 G/L Maintenance 28533 Account Master 28534 Budget Master 28535 Change/Combine 28537 Company Master 28538 Copy Complete Division 28539 Division Master 28540 Expand/Condense Sub-Accounts 28541 Grouping Codes 28542 Report Generator Overview 31692 Report Generator Report Codes 31693 Report Generator Column Headings 31697 Report Generator Section Titles 31691 Report Generator Major Sections 31690 Report Generator Line Titles 31696 Report Generator Details 31694 Report Generator Report Copy 31695 Report Generator Report Deletions 28543 Section Breaks 28546 Sub-Account Codes GL5-00 G/L Listings, Reports & Forms 28548 Balance Sheet Report 28549 Chart of Accounts Listing by Number 28550 Chart of Accounts Listing by Name 28551 General Ledger Report 28552 General Ledger Report, Alternate 28553 Grouping Code Listing 28554 Income Statement Report 28555 Master/Budget Report 28557 Report by Generator 28558 Report Parameters Listing 28559 Section Breaks Listing 28560 Sub-Account Code Listing 28561 Trial Balance Report 28562 WorksheetInventory Control IY1-00 I/Y Procedures 29182 System Overview 29183 Setting up the System 29184 Day to Day Processing 29185 Period End Processing 29186 Special Processing IY2-00 I/Y Processing 30101 Adjustments 30106 Discontinued Products Purge 30107 Month End Purge 30128 Options Menu 30108 Print Product Price Labels 30109 Purchase Orders, Maintenance Menu 30110 Purchase Orders, Creation 30111 Purchase Orders, Modification 30112 Purchase Orders, Combining 30113 Purchase Orders, Maintenance Options 30114 Receipts, Batch Creation/Modification 30115 Receipts, Data Entry 30116 Receipts, Pieces and Lengths 30117 Receipts, Register Printing 30118 Receipts, Batch Update 30119 Stock Count Posting 30120 Stock Count Purge 30121 Stock Count Purge, Register Print/Update 30122 Stock Count Sheet 30123 Stock Order Sheet 30124 System Balancing Test 30125 Transfers 30126 Transfers-in Adjustments 30127 Transfers-in Receipts IY3-00 I/Y Inquiries 30972 Inventory Transaction Inquiry 30973 Price Inquiry 30974 Product Code Inquiry 30975 Product Distribution Inquiry 30976 Product Information Inquiry, Selection 30977 Product Information Inquiry, Display Options 30978 Product Information Inquiry, Product Display 30979 Product Inquiry by Length 30980 Purchase Order Inquiry, Selection 30981 Purchase Order Inquiry, Display Options 30982 Purchase Order Inquiry, Order Display 30983 Product Group Inquiry IY4-00 I/Y Maintenance 31004 Adjustment Reason Codes Maintenance 31005 Clear All Flyer Events 31006 Contract Pricing Maintenance 31007 Flyer Event Control 31008 Package Maintenance 31009 Package General Options 31010 Package Usage Codes Maintenance 31012 Price Discounts 31013 Product Maintenance, Access 31014 Product Maintenance, Adding Products 31015 Product Maintenance, Modifying Products 31017 Product Maintenance, Display & Entry Screen Fields 31018 Product Group Maintenance 31019 Product Location Maintenance 31020 Product Pricing 31021 Product Security Tag Maintenance 31022 Product Type Maintenance 31023 Rebuild Index File 31024 Reset All Flyers 31025 Store Master Maintenance 31026 Supplier/Product Costing Maintenance IY5-00 I/Y Listings, Reports & Forms 31086 Comprehensive Pricing Report 31087 Distribution Report 31088 Inventory Master Listing 31089 Inventory Transaction Report 31090 Movement Report 31091 Price List Report 31092 Product Code/Name Listing 31093 Product Group Listing 31094 Product Master Listing 31095 Product Performance Report 31096 Purchase Order Header/Detail Report 31097 Quantity Control Report 31098 Rate of Sale Report 31099 Re-Order Report & Auto P/O Create 31100 Sales Summary - Store Summary 31101 Sales Summary by Product 31102 Valuation Report 31103 Valuation Report Before/After by YardPayroll Processing PR1-00 P/R Procedures 31388 System Overview 31389 Setting up the System 31390 Day to Day Processing 31391 Period End Processing 31392 Special Processing PR2-00 P/R Processing 31162 Month End Purge 31163 Enter/Edit Payroll 31164 Payroll by Batch 31349 Print Cheques/Statements 31165 Process T4's 31166 Register & Update 46215 Reset Statutory Holidays 46216 Update/Purge Control 31167 Year End Purge PR3-00 P/R Inquiries 31394 Payroll Inquiry PR4-00 P/R Maintenance 31182 Company Maintenance 31183 Department Maintenance 46312 Division Maintenance 31184 Employee Maintenance 31186 Employee Earnings/Deductions 31187 Employee Deletions 31188 Employee Rehires/Terminations 46396 Employee Titles 31189 General Ledger Codes 31194 Payroll Codes 46434 Province Code Maintenance 31190 Tax Table Maintenance 31195 T4 Maintenance 31197 Union/Group Maintenance 31198 Vacation Pay Summary File Maintenance 46655 WCB Rates Maintenance 31199 Year To Date Summary File Maintenance PR5-00 P/R Listings, Reports & Forms 31348 Company Code Listing 31351 Company Master Printout 31352 Department Listing 46692 Division Listing 31353 Earnings Report 31364 E.I. Report 46728 Employee Codes Listing 31355 Employee Listing 46693 Employee Forms 46729 Employee Titles Listing 46730 G/L Codes Listing 46732 Multiple Codes Listing 31359 Payroll Journal 46733 Payroll Reports 46767 Payroll Summary Report 31363 Report Generator 46769 Standard Codes Listing 46768 Tax Summary Report 31360 Tax Table Listing 31365 Union/Group Listing 46809 V/P Summary File Report 31369 YTD Summary File ReportSales Processing SP1-00 S/P Procedures 31397 System Overview 31398 Setting up the System 31399 Day to Day Processing 31400 Period End Processing 31401 Special Processing SP2-00 S/P Processing 31538 Batch Order Entry 31539 Batch Update Sequencer 31540 Cash Till Sales Entry, Overview 31541 Cash Till Sales Entry, Batch Create/Access 31542 Cash Till Sales Entry, Sale/Refund Create/Access 31543 Cash Till Sales Entry, Sale/Refund Detail Line Entry 31544 Cash Till Sales Entry, Payment Processing 31545 Cash Till Sales Entry, Close Batch 31546 Cash Till Sales Entry, Misc. Suspend Sale 31547 Cash Till Sales Entry, Misc. Void Sale/Payment 31548 Cash Till Sales Entry, Misc. Product Linking 31549 Cash Payments Register & Update 31550 Invoice Printing, Batch Create/Access 31551 Invoice Printing, Printing of Invoices 31552 Invoice Printing, Invoice Register & Update 31553 Sales Order Entry, Overview 31554 Sales Order Entry, Order Initialization 31555 Sales Order Entry, Order Modifications 31556 Sales Order Entry, Header Entry Overview 31595 Sales Order Entry, Header Entry Field Definitions 31596 Sales Order Entry, Header Entry Sale (With Payment) 31597 Sales Order Entry, Header Entry Refund 31598 Sales Order Entry, Header Entry On-Account Sale 31599 Sales Order Entry, Header Entry On-Account Credit 31600 Sales Order Entry, Header Entry Credit to Purchase Sale 31601 Sales Order Entry, Header Entry Credit to Purchase Issue 31650 Sales Order Entry, Header Entry Special Order Ticket 31651 Sales Order Entry, Header Entry Transfer Sale 31652 Sales Order Entry, Header Entry Transfer Credit 31653 Sales Order Entry, Header Entry Quotation 31557 Sales Order Entry, Header Modifications 31558 Sales Order Entry, Detail Entry Overview 31660 Sales Order Entry, Detail Entry Options 31661 Sales Order Entry, Detail Entry Line Initialization 31662 Sales Order Entry, Detail Entry Product Lines (Regular) 31663 Sales Order Entry, Detail Entry Product Lines (Pieces & Lengths) 31664 Sales Order Entry, Detail Entry Product Lines (Packages) 31665 Sales Order Entry, Detail Entry Product Lines (Service Products) 31666 Sales Order Entry, Detail Entry Product Linies (Special Orders) 31667 Sales Order Entry, Detail Entry Product Lines (Warehouse Transfers) 31668 Sales Order Entry, Detail Entry Other Lines 31669 Sales Order Entry, Detail Entry G/L Code Lines 31670 Sales Order Entry, Detail Entry Description Lines 31559 Sales Order Entry, Detail Modifications 31560 Sales Order Entry, Shipping Procedures 31561 Sales Order Entry, Payment Processing 31562 Sales Order Entry, Document Printing 31563 Sales Order Entry, Order Completion 31564 Sales Order Entry, Misc. Cancel Sale 31565 Sales Order Entry, Misc. Convert Orders 31566 Sales Order Entry, Misc. Generate PO 31593 Sales Order Entry, Misc. Non-Selectable Orders Processing 31567 Sales Order Entry, Misc. Refund, Payment Transfer 31568 Sales Order Entry, Misc. Shipments, Partial Shipments 31569 Sales Order Entry, Misc. Quotation Depletion 31570 Sales Order Entry, Misc. Product Linking 31571 Sales Order Entry, Misc. Simulated Job Costing 31592 Sales Order Entry, Misc. Transfer Sales 31671 Sales Order Entry, Misc. Payment Discounts 31672 Sales Order Entry, Misc. Price Discounts 31673 Sales Order Entry, Misc. Order Messages 31674 Sales Order Entry, Misc. Order Notes 31675 Sales Order Entry, Misc. Price Change Purge 31572 Order Register and Update, Overview 31573 Order Register and Update, Access/Creation 31574 Order Register and Update, Batch Options 31575 Order Register and Update, Registers 31576 Order Register and Update, De-Selection 31577 Order Register and Update, Update 31582 Order Register and Update, Troubleshooting SP3-00 S/P Inquiries 31584 Cash Till Batch Inquiry 31585 Cash Till Sale Inquiry 31586 Sales Order Inquiry, Selection Criteria 31587 Sales Order Inquiry, Order Display Options 31588 Sales Order Inquiry, Individual Order Display 31589 Order Register Batch Inquiry 31590 Payment History Inquiry 31591 Price Change Inquiry 31594 Pro Card Inquiry SP4-00 S/P Maintenance 31603 Cash Terminal Maintenance 31604 Cash Terminal Printer Maintenance 31605 Cashier Maintenance 31606 Line Types Maintenance 31607 Operator Maintenance 31608 Payment Type Maintenance 31622 Pro Card Maintenance 31623 Pro Card Account Maintenance 31609 Rates/Slip Maintenance 31610 Reason Codes Maintenance 31676 Order Messages Maintenance 31677 Conditions Of Quotation Messages Maintenance 31678 Job Master Maintenance SP5-00 S/P Listings, Reports & Forms 31613 Cash Terminal Listing 31614 Cashier Listing 31615 Daily Flash and Category Group Flash Totals 31616 Line Types Listing 31617 Non-Selectable Orders Report 31618 Operator Listing 31619 Order Gross Profit Report 31620 Payment Type Listing 31624 Pro Card Master Listing 31621 Quotation Report/Purge