IdealWare Online Users Manual

DC2-05 D/C Processing
15019 Outstanding Cheque Entry

 

PURPOSE

 

The Enter Outstanding Cheques program enables you to add payment records to the outstanding cheque file that have not been generated from your Ideal software system. Typically, as you use your system to enter expense and trade invoices and pay these invoices with either the A/P or demand cheque printing programs your general ledger and the outstanding cheque file are updated automatically. However, from time to time it may prove necessary to make payments by other means that affect your physical bank account. The Enter Outstanding Cheques program allows you to account for these payments.

 

This program adds entries to the outstanding cheques file to enable you to reconcile your bank statement. It does not affect your general ledger or A/P in any way.

 

Enter Outstanding Cheques is accessed from:

  • A/P Month End menu.

 

PROCEDURE

 

Select Enter Outstanding Cheques from the A/P Month End menu. The following prompt displays.

 

BANK CODE:     _____

 

Enter code of bank account to be affected.

 

[F5] to display list of bank account codes for selection.

 

** PRESS ENTER TO CONTINUE; F3 TO RE-ENTER; F4 TO END:

 

[Enter] to continue to data entry.

 

[F3] to re-enter bank account code.

 

[F4] to exit to menu.


OUTSTANDING CHEQUES DATA ENTRY SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Oct13/07             ***** ENTER OUTSTANDING CHEQUES *****                      â”‚
│          FOR GENERAL BANK (CDN. FUNDS) - TORONTO-DOMINION BANK (TD1G)          â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE    DATE    DESCRIPTION                           AMOUNT                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│______                                                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.                           â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
CHEQUE
PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.

 

Enter cheque number.

 

You can enter a number or a number preceded by a one or two letters. The program will pad the entry to six places with leading zeros before the number(s). For example, if you enter 123, the number will be padded to 000123. If you enter A123 the number will be padded to A00123. If you enter AB123, the number will be padded to AB0123.

 

 

[F3] to reenter bank account code.

 

[F4] to exit to menu when complete.

 

[F5] to display list of outstanding cheques.

 

DATE

 

Enter date in the format MMDDYYYY.

 

[Enter] for current system date.

 

[F3] to return to the previous field.

 

DESCRIPTION
ENTER SUPPLIER NAME.

 

Enter payee.

 

[F2] to clear field.

 

The delete or backspace keys do not null this field, you can press [Enter] to restore your original entry. Press [F2] to remove your previous entry and null the field.

 

 

[F3] to return to the previous field.


ENTER EXPENSE DESCRIPTION.

 

Enter a description of up to 30 alphanumeric characters.

 

[F2] to clear field.

 

The delete or backspace keys do not null this field, you can press [Enter] to restore your original entry. Press [F2] to remove your previous entry and null the field.

 

 

[F3] to return to the previous field.

 

AMOUNT

 

Enter cheque amount.

 

You do not have to enter a decimal, as the program interprets the final two digits as the decimal portion. If you enter 10000 it will become 100.00.

 

 

** ACCEPT? (ENTER TO ACCEPT; F3 TO MODIFY; F4 TO BYPASS)

 

[Enter] to add entry to  outstanding file.

 

[F3] to return to the previous field.

 

[F4] to cancel entry.

 

Example Outstanding Cheques Data Entry Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Oct13/07             ***** ENTER OUTSTANDING CHEQUES *****                      â”‚
│          FOR GENERAL BANK (CDN. FUNDS) - TORONTO-DOMINION BANK (TD1G)          â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE    DATE    DESCRIPTION                           AMOUNT                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│AB0124  Oct13/07  RANDY'S PIZZA HUT                      26.50                  â”‚
│                  OFFICE LUNCH                                                  â”‚
│______                                                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.                           â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘