IdealWare Online Users Manual

PR3-01 P/R INQUIRIES
31394 Payroll Inquiry

 

PURPOSE

 

The Payroll Inquiry Program enables you to review current and past payrolls.

 

Payroll Inquiry is accessed from:

  • Payroll by Batch program, Batch Options menu.
  • Payroll Main menu.

 

PROCEDURE - SEARCH CRITERIA/OPTIONS

 

From the Batch Options menu of the Payroll by Batch program select View Payroll.

 

BATCH OPTIONS MENU - VIEW PAYROLL

┌────────────────────────────────────────────────────────────────────────────────┐
│BATCH PROCESSING OPTIONS:                                                       â”‚
│( 1)  SELECT ANOTHER BATCH                                                      â”‚
│( 2)  CHANGE BATCH DESCRIPTION                                                  â”‚
│( 3)  ABORT BATCH                                                               â”‚
│( 4)  ENTER/EDIT PAYROLL                                                        â”‚
│( 5)  VIEW PAYROLL                                                              â”‚
│( 6)  PRINT CHEQUES                                                             â”‚
│( 7)  PRINT PAYROLL JOURNAL                                                     â”‚
│( 8)  PRINT PAYROLL REPORT                                                      â”‚
│( 9)  PRINT REGISTER THEN OPTIONALLY DO UPDATE                                  â”‚
│SELECT PROCESSING OPTION: __                                                    â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

Alternatively, from the Main Payroll menu, select View Current Payroll, View Monthly Payroll or View History Payroll. These are all the same program and you have access to current, monthly and history inquiry from all three. The following screen is displayed.

 

PAYROLL INQUIRY SEARCH CRITERIA & OPTIONS DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Nov09/07         VIEW PAYROLL FOR The Ideal Computer Group Inc.                 â”‚
│                  SEARCH CRITERIA: [CURRENT] [ANY] [SCAN: EMP]                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│EMPLOYEE: _____                                      RATE:           TD1:       â”‚
│DEP:      DIV:                        IN PROGRESS:                              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO:       PAY:           CHQ#:         DATE:           SOURCE:               â”‚
│===== HOURS/EARNINGS ====  ======= DEDUCTIONS ======  ======== BENEFITS ======= â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│F2=NEXT EMPLOYEE, F3=CHANGE SEARCH CRITERIA, F4=END                             â”‚
│F5=CURRENT PAYROLL INQUIRY, F12=INQUIRY OPTIONS                                 â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
EMPLOYEE:

 

Enter the code of the employee to view.


[F2] to display next employee.

 

To scan through all employees, press [F2] repeatedly.

 

 

[F3] to change search criteria.

 

See PROCEDURE - MODIFY SEARCH CRITERIA

 

 

[F4] to exit to menu.

 

[F5] to display list of employees for selection.

 

Whether current, monthly or history depends on how you initiated the program and whether or not you change the inquiry search criteria. If you initiate the inquiry from the batch options menu, you can inquire upon only the current payroll.

 

 

[F12] to specify inquiry options.

 

** INQUIRY OPTIONS: 1=EMPLOYEE, 2=CURRENT PAYROLL:

 

[Enter] to accept the default option.

 

"1" to select employee inquiry options.

 

"2" to select current/monthly/history inquiry options.

 

 

PROCEDURE - MODIFY SEARCH CRITERIA

 

When you select [F3] to change your search criteria the following prompts display.

 

(1) CURRENT PAYROLL ONLY
(2) MONTH-TO-DATE PAYROLL ONLY
(3) HISTORICAL PAYROLL
** ENTER SELECTION (ENTER='3'):

 

This prompt defaults to 1, 2 or 3 depending on how you initiated the program. If you initiate the inquiry from the batch options menu, you can inquire upon only the current payroll.

 

 

[Enter] to accept the default option.

 

"1" to view current payroll only.

 

(1) FOR ANY SOURCE BATCH
(2) FOR SPECIFIED SOURCE BATCH
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" for any batch.

 

"2" for a specified batch.

 

** ENTER DESIRED SOURCE BATCH: ______

 

Enter the number of the batch you wish to view

 

[F5] to display batches for selection.

 

"2" to view month to date payroll only.

 

(1) FOR ANY DATE OR SOURCE BATCH
(2) FOR A SPECIFIED SOURCE BATCH
(3) FOR SPECIFIED DATE(S)
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" for any date or source batch.

 

"2" to specify source batch.

 

** ENTER DESIRED SOURCE BATCH: ______

 

Enter the number of the batch you wish to view.

 

[F5] to display batches for selection.

 

"3" to specify dates.

 

(1) FOR A SPECIFIED PAYROLL DATE
(2) FOR A SPECIFIED RANGE OF PAYROLL DATES
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to specify payroll date.

 

** SPECIFIED PAYROLL DATE: 07052007

 

Enter the desired payroll date in the format MMDDYYYY

 

[Enter] to accept the default system date.

 

"2" to specify range of payroll dates.

 

** ENTER STARTING PAYROLL DATE: 07052007

 

Enter the desired starting date in the format MMDDYYYY

 

[Enter] to accept the default system date.

 

** ENTER ENDING PAYROLL DATE: 07052007

 

Enter the desired starting date in the format MMDDYYYY

 

[Enter] to accept the default system date.

 

"3" to view history payroll.

 

(1) FOR ANY DATE OR SOURCE BATCH
(2) FOR A SPECIFIED SOURCE BATCH
(3) FOR SPECIFIED DATE(S)
** ENTER SELECTION (ENTER='3'):

 

[Enter] to accept the default "1".

 

"1" for any date or source batch.

 

"2" to specify source batch.


** ENTER DESIRED SOURCE BATCH: ______

 

Enter the number of the batch you wish to view.

 

[F5] to display batches for selection.

 

"3" to specify dates.

 

(1) FOR A SPECIFIED MONTH
(2) FOR A SPECIFIED YEAR
(3) FOR A RANGE OF MONTHS
(4) FOR A SPECIFIED PAYROLL DATE
(5) FOR A RANGE OF PAYROLL DATES
** ENTER SELECTION (ENTER='2'):

 

[Enter] to accept the default "2".

 

"1" to specify a month.

 

** SPECIFIED PAYROLL MONTH: 200707

 

Enter the desired month in the format YYYYMM

 

[Enter] to accept the current system date.

 

"2" to specify a year.

 

** ENTER PAYROLL YEAR: 2007

 

Enter the desired year in the format YYYY.

 

[Enter] to accept the current year.

 

"3" to specify a range of months.

 

** ENTER STARTING MONTH: 200707

 

Enter the desired month in the format YYYYMM.

 

[Enter] to accept the default system date.

 

** ENTER ENDING MONTH: 200707

 

Enter the desired month in the format YYYYMM.

 

[Enter] to accept the default system date.

 

"4" to specify a payroll date.

 

** SPECIFIED PAYROLL DATE: 07052007

 

Enter the desired payroll date in the format MMDDYYYY.

 

[Enter] to accept the current system date.

 

"5" to specify a range of payroll dates.

 

** ENTER STARTING PAYROLL DATE: 07052007

 

Enter the desired starting date in the format MMDDYYYY.

 

[Enter] to accept the default system date.


** ENTER ENDING PAYROLL DATE: 07052007

 

Enter the desired ending date in the format MMDDYYYY.

 

[Enter] to accept the default system date.

 

** SHOW SPECIAL PURPOSE FIELDS ? (Y/N): N

 

[Enter] to accept the default "N".

 

"N" to not show special purpose fields.

 

"Y" to show special purpose fields.

 

(1) SCAN EMPLOYEES BY EMPLOYEE
(2) SCAN EMPLOYEES BY DEPARTMENT/EMPLOYEE
(3) SCAN EMPLOYEES BY DIVISION/DEPARTMENT/EMPLOYEE
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to scan by employee.

 

"2" to scan by department/employee.

 

"3" to scan by division/department/employee.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to continue.

 

[F4] to exit to menu.

 

After selecting the desired employee for review the following information is displayed.

 

Example Payroll Inquiry Selection display:

┌────────────────────────────────────────────────────────────────────────────────┐
│EMPLOYEE: CEDJA  CEDAR, JAMES                        RATE: 950.00    TD1: 7,634 â”‚
│DEP: 000  DIV: 000                    IN PROGRESS:  1576                        â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
EMPLOYEE:

Employee code and name.

 

RATE:

Payrate.

 

TD1:

Tax credit.

 

DEP:

Department code.

 

DIV:

Division code.

 

IN PROGRESS:

Any current payroll folio(s) for this employee.


FOLIO:

 

Enter the number of the payroll folio you wish to review.

 

[F2] to return to previous field.

 

[F3] to return to previous field.

 

[F4] to exit to menu.

 

[F5] to display inquiry.

 

The inquiry will display employees and folios based on the selection criteria selected previously.

 

 

Example Inquiry List display:

┌────────────────────────────────────────────────────────────────────────────────┐
│ Jul05/07                 ***** MONTHLY PAYROLL *****                  22:03:27 â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│     EMPL   PAY DATE  FOL#  SOURCE STAT CHQ DATE  CHQ#       GROSS   NET PAY    â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│  1  CEDJA  Dec30/06  1157  WP5001   H  Jan04/07            800.00    593.72    â”‚
│  2  CEDJA  Jan06/07  1173  WP5002   H  Jan11/07            800.00    593.72    â”‚
│  3  CEDJA  Jan13/07  1181  WP5003   H  Jan18/07            800.00    593.72    â”‚
│  4  CEDJA  Jan20/07  1189  WP5004   H  Jan25/07            800.00    593.72    â”‚
│  5  CEDJA  Jan27/07  1197  WP5005   H  Feb01/07            800.00    591.63    â”‚
│  6  CEDJA  Feb03/07  1205  WP5006   H  Feb08/07            800.00    547.07    â”‚
│  7  CEDJA  Feb10/07  1213  WP5007   H  Feb15/07            800.00    591.63    â”‚
│  8  CEDJA  Feb17/07  1221  WP5008   H  Feb22/07            800.00    591.63    â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│ ** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___

 

Enter the line number of the item you wish to view.

 

[F4] to exit the inquiry and return to the FOLIO field.

 

[F12] to display list of inquiry options.

 

See PROCEDURE - INQUIRY OPTIONS.

 

 


PROCEDURE - PAYROLL DISPLAY

 

After selecting the desired employee and payroll folio for review the following information is displayed.

 

Example Payroll Inquiry Employee Payroll display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Jul05/07         VIEW PAYROLL FOR The Ideal Computer Group Inc.                 â”‚
│                  SEARCH CRITERIA: [MONTHLY] [ANY] [SCAN: EMP]                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│EMPLOYEE: CEDJA  CEDAR, JAMES                        RATE: 950.00    TD1: 7,634 â”‚
│DEP: 000  DIV: 000                    IN PROGRESS:  1576                        â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO: 1181  PAY: Jan13/07  CHQ#:         DATE: Jan18/07  SOURCE: WP5003        â”‚
│===== HOURS/EARNINGS ====  ======= DEDUCTIONS ======  ======== BENEFITS ======= â”‚
│001 SAL HRS         40.00  050 INC TAX        150.36  100 EI              24.64 â”‚
│002 REG HRS          0.00  052 E.I.            17.60  101 CPP             34.44 â”‚
│003 O/T HRS          0.47- 053 C.P.P.          34.44  102 RRSP NT          0.00 â”‚
│004 B.OT HR          0.47  076 LTD              3.88  120 MSP TX           0.00 â”‚
│005 VAC HRS          0.00  077 LIFE             0.00  121 LIFE TX          0.00 â”‚
│006 STAT HR          0.00  078 LTD 2            0.00                            â”‚
│007 SICK HR          0.00  086 GARNT            0.00                            â”‚
│014 EI HR           40.00  099 V/P W-E         48.00                            â”‚
│015 SAL PAY        800.00                                                       â”‚
│F7=MORE                    F8=MORE                    F9=MORE                   â”‚
│REGULAR RATE        20.00  OVERTIME RATE       20.00  TOT BENEFITS        59.08 â”‚
│GROSS PAY          848.00  DEDUCTIONS         254.28  CPP EARNINGS       800.00 â”‚
│TAXABLE INCOME     800.00  NET PAY            593.72  EI EARNINGS        800.00 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** PRESS ENTER FOR ANOTHER FOLIO, F3 FOR ANOTHER EMPLOYEE: ___                  â”‚
│   PRESS F7, F8, F9 (AFTER CODE#) TO VIEW MORE EARNINGS, DEDUCTIONS, BENEFITS.  â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS ENTER FOR ANOTHER FOLIO, F3 FOR ANOTHER EMPLOYEE: ___
   PRESS F7,F8,F9 (AFTER CODE#) TO VIEW MORE EARNINGS,DEDUCTIONS,BENEFITS.

 

[Enter] to view another folio.

 

You are returned to the FOLIO field.

 

 

[F5] to display list for selection.

 

[F3] to select another employee.

 

You are returned to the EMPLOYEE CODE field.

 

 

[F5] to display list for selection.

 

[F7] to view more earnings.

 

If all earnings fields are not displayed, the function key will display more.

 

 

[F8] to view more deductions.

 

If all deductions fields are not displayed, the function key will display more.

 

 

[F9] to view more benefits.

 

If all benefits fields are not displayed, the function key will display more.

 

 


PROCEDURE - INQUIRY OPTIONS

 

To display a full list of the available general inquiry options press F12 after selecting F5 to display a list for selection at either the EMPLOYEE CODE or FOLIO fields.

 

 

 

GENERAL INQUIRY OPTIONS

┌───────────────────────────────────────────────┐
│          F1 = LINE MODE                       │
│          F2 = SET POINTER                     │
│ UPARROW, F3 = UP ONE PAGE                     │
│ DNARROW, CR = DOWN ONE PAGE                   │
│          F4 = EXIT INQUIRY/PROCESSING OPTIONS │
│    LINE#+CR = EXIT INQUIRY WITH SELECTED ITEM │
│          F5 = SYSTEM INQUIRY                  │
│    LINE#+F5 = INQUIRE UPON SELECTED ITEM      │
│          F9 = REPORT                          │
│         F12 = THIS LIST OF OPTIONS            │
│                                               │
│** SELECT OPTION (CR TO EXIT WINDOW): ___      │
└───────────────────────────────────────────────┘
F1 = LINE MODE/PAGE MODE

 

[F1] to toggle from page mode to line mode.

 

The default is page mode.

 

 

F2 = SET POINTER

 

[F2] to change the pointer without exiting the screen.

 

Enter an item to begin the display; press [Enter] to begin with the first item.

 

 

UPARROW, F3 = UP ONE PAGE

 

[↑] or [F3] to backup through the display.

 

One page at a time (in PAGE MODE) or one line at a time (in LINE MODE).

 

 

DNARROW, CR = DOWN ONE PAGE

 

[↓] or [Enter] to advance through the display.

 

One page at a time (in PAGE MODE) or one line at a time (in LINE MODE).

 

 

F4 = EXIT INQUIRY/PROCESSING OPTIONS

 

[F4] to return to data entry screen.

 

LINE#+CR = EXIT INQUIRY WITH SELECTED ITEM

 

LINE#[Enter] to return to data entry with selected item.

 

F5 = SYSTEM INQUIRY

 

[F5] to access SYSTEM GLOBAL INQUIRY OPTIONS.

 

LINE#+F5 = INQUIRE UPON SELECTED ITEM

 

LINE#[F5] to inquiry on the selected item.

 

F9 = REPORT

 

[F9] to print a report.

 

F12 = THIS LIST OF OPTIONS

 

[F12] to display this list of options.