IdealWare Online Users ManualAP3-05 A/P INQUIRIES |
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│04/21/07 D E M O C O M P A N Y │ │ SUPPLIER MASTER INQUIRY - SCREEN 1 OF 4 │ │──────────────────────────────GENERAL INFORMATION───────────────────────────────│ │SUPPLIER CODE: ________ NOTES: │ │────────────────────────────────────────────────────────────────────────────────│ │01 NAME │ │02 ADDRESS 1 │ │03 ADDRESS 2 │ │04 ADDRESS 3 05 POSTAL CODE │ │06 TELEPHONE │ │07 FAX │ │08 A/R CONTACT │ │09 SALES CONTACT │ │10 CURRENCY TYPE 18 DISCOUNTS (Y/N) │ │11 TRADE (Y/N/B) 19 INV# CHECKING │ │12 TERMS CODE 20 CREDIT LIMIT │ │13 SPARE FIELD 1 21 SUPPLIER GST# │ │14 SPARE FIELD 2 22 DATE OPENED │ │15 SUPPLIER GROUP 23 PAYMENT HOLD │ │16 PAY-TO SUPPLIER 24 PO/INVOICE HOLD │ │17 USUAL G/L CODE │ │──────────[Arrow Up/Down for Prior/Next Supplier F12=Change Interface]─────────│ │F10=WAREHOUSE DATA │ │Screens: Arrow Left/Right or Shift F1-F4 F4=EXIT │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the supplier code of the supplier you wish to inquire upon.
[F2] to display the next supplier.
At any screen pressing [F2] repeatedly will display each supplier on file from the current supplier onwards, to go "back" use [↑].
[F4] to exit to menu.
[F5] to access supplier codes inquiry for selection.
[F10] to display warehouse data screen.
[F12] to change display.
The default display is "Non-Condensed", but you may change this at any screen by pressing [F12] and making a different selection.
[→] or [←] or [SHT][F1] to [SHT][F4] for other data screens.
[↓] or [↑] to display the next or previous supplier.
At any screen pressing [↓] or [↑] repeatedly will display each supplier on file from the current supplier forward or back through the master file.
You can move to other screens in the inquiry either before or after displaying a supplier. You may view successive suppliers on a single screen and exit the inquiry from any screen. The remaining screens of the inquiry are shown below with an example supplier displayed.
Example Supplier Master Inquiry Screen 1 display:
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│04/21/07 D E M O C O M P A N Y │ │ SUPPLIER MASTER INQUIRY - SCREEN 1 OF 4 │ │──────────────────────────────GENERAL INFORMATION───────────────────────────────│ │SUPPLIER CODE: SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │01 NAME SAUDER DIST │ │02 ADDRESS 1 DIV SAUDER IND LTD. │ │03 ADDRESS 2 19950 - 101 AVENUE │ │04 ADDRESS 3 LANGLEY, BC 05 POSTAL CODE │ │06 TELEPHONE 888-2423 │ │07 FAX │ │08 A/R CONTACT P: 888-2423 │ │09 SALES CONTACT P: 888-2423 │ │10 CURRENCY TYPE CN CANADIAN FUNDS 18 DISCOUNTS (Y/N) Y │ │11 TRADE (Y/N/B) Y 19 INV# CHECKING Y │ │12 TERMS CODE AB 1% 15TH PROXIMO (MF) 20 CREDIT LIMIT 0 │ │13 SPARE FIELD 1 21 SUPPLIER GST# │ │14 SPARE FIELD 2 22 DATE OPENED 00000000 │ │15 SUPPLIER GROUP 23 PAYMENT HOLD N │ │16 PAY-TO SUPPLIER 24 PO/INVOICE HOLD N │ │17 USUAL G/L CODE │ │──────────[Arrow Up/Down for Prior/Next Supplier F12=Change Interface]─────────│ │** CR=SUPPLIER CODE, F4=EXIT, N=NOTES, F10=WAREHOUSE: ___ │ │ Screens: Arrow Left/Right or Shift F1-F4 │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] or [F4] to clear the display and return to SUPPLIER CODE field.
[F2] to display the next supplier.
[F10] to display warehouse data Screen.
[F12] to change display.
"N" to display the notes screen.
[→] or [←] or [SHT][F1] to [SHT][F4] for other data screens.
[↓] or [↑] to display the next supplier.
Example Supplier Master Inquiry Screen 2 display:
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│04/21/07 D E M O C O M P A N Y │ │ SUPPLIER MASTER INQUIRY - SCREEN 2 OF 4 │ │──────────────────────────────TRADE SUPPLIER DATA───────────────────────────────│ │SUPPLIER CODE: SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │01 F.O.B. TERMS │ │02 FREIGHT/DUTY % 0.00 │ │03 SUPPRESS PO COSTS │ │04 REBATE % 0.0 │ │ AUTO REPLENISHMENT: │ │05 TYPE (N/T/A) N NOT APPLICABLE │ │06 NOT APPLICABLE │ │07 NOT APPLICABLE │ │08 NOT APPLICABLE │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │──────────[Arrow Up/Down for Prior/Next Supplier F12=Change Interface]─────────│ │** CR=SUPPLIER CODE, F4=EXIT, N=NOTES, F10=WAREHOUSE: ___ │ │ Screens: Arrow Left/Right or Shift F1-F4 │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] or [F4] to clear the display and return to SUPPLIER CODE field.
[F2] to display the next supplier.
[F10] to display warehouse data screen.
[F12] to change display.
"N" to display the notes screen.
[→] or [←] or [SHT][F1] to [SHT][F4] for other data screens.
[↓] or [↑] to display the next supplier.
Example Supplier Master Inquiry Screen 3 display:
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│04/21/07 D E M O C O M P A N Y │ │ SUPPLIER MASTER INQUIRY - SCREEN 3 OF 4 │ │──────────────────────────BALANCES AND TO-DATE TOTALS───────────────────────────│ │SUPPLIER CODE: SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │CURRENT BALANCE .00 │ │LAST PURCH DATE 12/19/97 │ │LAST CHEQUE DATE 02/11/05 │ │LAST CHEQUE NUMBER AP0005 │ │LAST CHEQUE AMT 1,507.32 │ │────────────────────────────────────────────────────────────────────────────────│ │ MTD YTD LYR │ │────────────────────────────────────────────────────────────────────────────────│ │PURCHASES 1,522 1,090,805 0 │ │REVERSALS 0 63- 0 │ │DISCOUNTS AVAILABLE 14 9,447 0 │ │PAYMENTS 0 1,031,357 0 │ │DISCCOUNTS TAKEN 0 8,652 0 │ │TRADE PURCHASES 1,522 445,991 0 │ │TRADE TAxeS 0 0 0 │ │NON-TRADE PURCHASES 0 569,304 0 │ │──────────[Arrow Up/Down for Prior/Next Supplier F12=Change Interface]─────────│ │** CR=SUPPLIER CODE, F4=EXIT, N=NOTES, F10=WAREHOUSE: ___ │ │ Screens: Arrow Left/Right or Shift F1-F4 │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] or [F4] to clear the display and return to SUPPLIER CODE field.
[F2] to display the next supplier.
[F10] to display Warehouse data Screen.
[F12] to change display.
"N" to display the Notes Screen.
[→] or [←] or [SHT][F1] to [SHT][F4] for other data screens.
[↓] or [↑] to display the next supplier.
Example Supplier Master Inquiry Screen 4 display:
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│04/21/07 D E M O C O M P A N Y │ │ SUPPLIER MASTER INQUIRY - SCREEN 4 OF 4 │ │──────────────────────SUPPLIER'S LAST 12 MONTH'S PURCHASES──────────────────────│ │SUPPLIER CODE: SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │ TRADE TRADE NON-TRADE TRADE TRADE NON-TRADE │ │MONTH PURCHASES TAxeS PURCHASES MONTH PURCHASES TAxeS PURCHASES │ │────────────────────────────────────────────────────────────────────────────────│ │Dec/06 1,422 0 0 Jun/06 0 0 0 │ │Nov/06 40,840 0 0 May/06 0 0 0 │ │Oct/06 415,393 0 532,058 Apr/06 0 0 0 │ │Sep/06 0 0 0 Mar/06 0 0 0 │ │Aug/06 0 0 0 Feb/06 0 0 0 │ │Jul/06 0 0 0 Jan/06 0 0 0 │ │ Dec/05 0 0 0 │ │ │ │ LAST YEAR-TO-DATE TOTALS: 0 0 0 │ │ LAST YEAR'S TOTALS: 0 0 0 │ │ │ │ │ │ │ │──────────[Arrow Up/Down for Prior/Next Supplier F12=Change Interface]─────────│ │** CR=SUPPLIER CODE, F4=EXIT, N=NOTES, F10=WAREHOUSE: ___ │ │ Screens: Arrow Left/Right or Shift F1-F4 │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] or [F4] to clear the display and return to SUPPLIER CODE field.
[F2] to display the next supplier.
[F10] to display warehouse data screen.
[F12] to change display.
"N" to display the notes screen.
[→] or [←] or [SHT][F1] to [SHT][F4] for other data screens.
[↓] or [↑] to display the next supplier.
Example Supplier Warehouse Inquiry - Screen 1 display:
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│04/21/07 D E M O C O M P A N Y │ │ A/P SUPPLIER WAREHOUSE INQUIRY - SCREEN 1 OF 2 │ │───────────────────────WAREHOUSE INFORMATION (CONDENSED)────────────────────────│ │SUPPLIER CODE SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │A/R CONTACT P: 888-2423 │ │A/P CONTACT BUYER │ │ExISTING RECORDS 00/01 │ │────────────────────────────────────────────────────────────────────────────────│ │REGION 00 IDEALWARE STORE# 1 │ │WAREHOUSE# 01 REGION 00, WAREHOUSE 01 │ │────────────────────────────────────────────────────────────────────────────────│ │01 P.O. METHOD 1 VIA FAX │ │02 ORDER DESK DATA P: 888-2423 │ │03 SALES LOCATION 1 MAIN OFFICE │ │04 SALES CONTACT P: 888-2423 │ │ │ │ │ │────────────────[Arrow Up/Down for Prior/Next Supplier/Warehouse]───────────────│ │** CR=RETURN WITH SUPPLIER, F3/F4=RETURN WITHOUT, N=NOTES: ___ │ │ Arrow Left/Right for other screen │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] to return to supplier master inquiry with same supplier.
[F3] or [F4] to return to supplier master inquiry and clear the display.
[→] or [←] to display other warehouse data screen.
[↓] or [↑] to display the next supplier.
Example Supplier Warehouse Inquiry - Screen 2 display:
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│04/21/07 D E M O C O M P A N Y │ │ A/P SUPPLIER WAREHOUSE INQUIRY - SCREEN 2 OF 2 │ │─────────────────────WAREHOUSE INFORMATION (NON-CONDENSED)──────────────────────│ │SUPPLIER CODE SAUDI SAUDER DIST NOTES: N │ │────────────────────────────────────────────────────────────────────────────────│ │A/R CONTACT P: 888-2423 │ │A/P CONTACT BUYER │ │ExISTING RECORDS 00/01 │ │────────────────────────────────────────────────────────────────────────────────│ │REGION 00 IDEALWARE STORE# 1 │ │WAREHOUSE# 01 REGION 00, WAREHOUSE 01 │ │────────────────────────────────────────────────────────────────────────────────│ │01 P.O. METHOD 1 VIA FAX │ │02 WAREHOUSE NAME REGION 00, WAREHOUSE 01 │ │03 SALES CONTACT P: 888-2423 │ │04 ORDER DESK TEL 888-2423 │ │05 ORDER DESK FAX │ │06 ADDRESS 1 DIV SAUDER IND LTD. │ │07 ADDRESS 2 19950 - 101 AVENUE │ │08 ADDRESS 3 LANGLEY, BC │ │09 POSTAL CODE │ │────────────────[Arrow Up/Down for Prior/Next Supplier/Warehouse]───────────────│ │** CR=RETURN WITH SUPPLIER, F3/F4=RETURN WITHOUT, N=NOTES: ___ │ │ Arrow Left/Right for other screen │ └────────────────────────────────────────────────────────────────────────────────┘ |
[Enter] to return to supplier master inquiry with same supplier.
[F3] or [F4] to return to supplier master inquiry and clear the display.
[→] or [←] to display other warehouse data screen.
[↓] or [↑] to display the next supplier.
SUPPLIER NOTES
When you select "N" at any of the main inquiry screens the supplier notes window will open.
NOTES SUMMARY SCREEN DISPLAY
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│ 07/03/07 ***** NOTES SUMMARY ***** 14:19:58 │ │ ────────────────────────────────────────────────────────────────────────────── │ │ ACCESS CODE: GARLI GARIBALDI LIMITED │ │ ────────────────────────────────────────────────────────────────────────────── │ │ PRIORITY DATE SEQ DESCRIPTION │ │ ────────────────────────────────────────────────────────────────────────────── │ │ **** END OF FILE **** │ │ │ │ │ │ │ │ │ │ ────────────────────────────────────────────────────────────────────────────── │ │ ** ENTER LINE NUMBER OF NOTES TO DISPLAY; F4 TO EXIT; F9 TO CLEAR NOTES: _ │ │ F1 FOR LINE MODE; PG-UP; PG-DN; (A)DD NOTES; (Q)ICK ADD; (C)OPY NOTES. │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter line number of note to display details of that note.
See MODIFY OR DELETE A NOTE.
[F1] to toggle between line mode and page mode.
[F4] to exit and return to maintenance or inquiry screen.
[F9] to delete notes.
See MODIFY OR DELETE A NOTE.
"A" to add a note.
See ADD A NOTE.
"Q" to quick add a note.
See QUICK ADD A NOTE.
"C" to copy notes.
See COPY A NOTE.
[PG-UP] and [PG-DN] to move up or down through existing notes.
ADD A NOTE
To add a note select "A" at the notes summary screen.
NOTES DETAIL SCREEN DISPLAY
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│ 07/03/07 ***** NOTES DETAILS ***** HH:MI:SS │ │ ------------------------------------------------------------------------------ │ │ ACCESS CODER: GARBU GARIBALDI LIMITED │ │ DATE: MMDDYY │ │ SEQUENCE: │ │ DESCRIPTION │ │ ------------------------------------------------------------------------------ │ │ │ │ │ │ │ │ │ │ ------------------------------------------------------------------------------ │ │ ENTER NOTE'S RELEVANT DATE, SELECT OPTION BELOW OR PRESS F2 TO SCAN: │ │ (CR='99/99/99'-LOW PRIORITY, F9=CURRENT DATE, F10='00/00/00'-HIGH PRIORITY). │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter a relevant date.
If you enter a specific date for the note it will be given medium priority on the summary screen.
[Enter] to assign the date 99/99/99.
The note is given low priority.
[F2] to scan existing notes.
[F2] to scan existing notes one by one.
[F3] or [F4] to return to summary screen.
[PG-UP] or [PG-DN] to scan notes a page at a time.
[F9] to assign the current system date.
The note is given medium priority.
[F10] to assign the date 00/00/00.
The note is given high priority.
Enter a sequence code of 2 alpha/numeric characters.
The sequence code is used to distinguish notes of the same priority, ie to display three high priority notes each one would have a different sequence code.
Enter a brief description for the supplier notes summary display screen.
You may enter up to 55 characters.
Enter the text of the note.
You may enter up to 999 lines of text in a note; text entry has automatic word wrap.
Special Editing Keys:
[HOME] to move cursor to the left margin of the current line.
[END] to move cursor to the right margin of the current line.
[INSERT] to toggle between INSERT and TYPEOVER modes.
[DELETE] to delete the character at cursor.
[BACKSPACE] to delete the character to the left of cursor.
[←] [→] [↑] [↓] to move cursor as indicated by selected arrow key.
[F2] to delete the current line.
[F6] to reformat text by removing extra spaces and hard returns.
[F4] to end text entry.
[Enter] to accept edits and update note.
[F2] to re-enter editing mode.
[F4] to cancel note.
You are returned to a blank note detail entry screen where you can either compose another note or press [F4] to return to the notes summary screen display.
QUICK ADD A NOTE
To quick add a note select "Q" at the notes summary screen. If there are no existing notes the system takes you to the description line and automatically sets the note date to 99/99/99 (low priority) and the sequence to AG.
Enter a description (up to 55 characters) for the note summary.
[F3] to re-enter the sequence code or date.
See ADD A NOTE.
When you select "Q" at the notes summary screen to quick add a note, if there are existing notes the system takes you to the detail screen of the last note in the file and displays the following prompt:
[F2] to scan existing notes one by one.
[F3] or [F4] to return to summary screen.
"M" to make changes to the note.
You may use the existing note as a template for a new note, press [F3] to change either the date (priority) or sequence code so that the original note is not overwritten. See MODIFY OR DELETE A NOTE.
"D" to delete the note.
See MODIFY OR DELETE A NOTE.
MODIFY OR DELETE A NOTE
To modify or delete an existing note enter the line number of the note you wish modify or delete at the notes summary screen. The system takes you to the detail screen of that note and displays the following prompt:
[F2] to scan existing notes one by one.
[F3] or [F4] to return to note summary screen.
"M" to modify the note.
You are taken to the description line of the note where you may enter a new description that will appear on the notes summary display.
[F3] to re-enter date (to change priority) and/or sequence code.
[Enter] to accept changes and advance to next field.
Edit the text of the note
You may enter up to 999 lines of text in a note; text entry has automatic word wrap.
For special editing keys see ADD A NOTE.
[F4] to end text editing.
[Enter] to accept modifications and update the note.
[F2] to re-enter editing mode.
[F4] to cancel changes to the note.
You are returned to a blank note detail entry screen where you can either compose another note or press F4 to return to the notes summary screen display.
"D" to delete the note.
"N" to not delete the note.
"Y" to delete the note.
You can not undelete the note.
You are returned to a blank note detail entry screen where you can either compose another note or press [F4] to return to the notes summary screen display.
COPY A NOTE
To copy a note select "C" at the notes summary screen. The target file can be a supplier, customer or product note, depending on where you accessed the notes utility.
Enter the code to which you wish to attach a copy of the note(s).
"A" to copy all notes to the selected target file.
[Enter] to select specific notes to copy to target file.
Each note summary is displayed one at a time for selection.
"Y" to copy the note to target.
"N" to not copy the note.
Pressing [Enter] defaults to No.
[Enter] to copy note and also retain in the source file.
The notes utility is used throughout the system. Wherever used the screen headers will reference the maintenance or inquiry program from which the notes utility was opened. In the following description, a generic header is used. In addition, some prompts may also reference the program that opened the notes utility and may appear slightly different.