IdealWare Online Users Manual

AP4-06 A/P MAINTENANCE
24716 Supplier Change/Combine

 

PURPOSE

 

Supplier Change/Combine is used to change and/or combine two or more supplier codes, ie: if two suppliers have merged or if you decided to change the code assigned to a supplier.

 

Other changes, such as change of address should be done using the Supplier Master Maintenance program.

 

When using the Supplier Change/Combine program the system will automatically transfer any outstanding invoice information as well as history information from the "old" supplier file to the "new" supplier file. The "new" supplier file can be an existing supplier (combine) or a new supplier code (change).

 

Supplier Change/Combine is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE

 

Select Supplier Change/Combine from the Accounts Payable Processing menu.

 

OLD SUPPLIER CODE

 

Enter the "old" supplier code that you wish to delete from your files.

 

NEW SUPPLIER CODE

 

Enter the "new" supplier code to which you wish to assign the old record.

 

This may be a new supplier code or an existing supplier code; either way the system will transfer any outstanding invoice and history information from the "old" file to the "new" file.

 

 

The following prompt appears when you select a "new" code that already exists:

 

** SUPPLIER IS ALREADY ON FILE. DO YOU WANT TO COMBINE ? (YES/NO):

 

"Y" to combine the accounts.

 

"N" to not combine.