IdealWare Online Users Manual

IY2-06-04 I/Y PROCESSING
30112 Purchase Orders, Combining

 

PURPOSE

 

The PO Combine program combines two PO's. The information of the first PO is added to the second PO. The first PO is then purged from the system.

 

To combine more than two PO's, merge two, then merge a third with the combined PO resulting from merging the first two. Merge a fourth with the combined PO resulting from merging the third with the first merged PO, and so on until you have merged all the PO's.

 

Purchase Order Combine is accessed from:

  • Purchase Orders Maintenance menu

 

PROCEDURE

 

At the Purchase Orders Maintenance menu the following prompts display.

 

** ENTER STORE CODE:

 

See 30109 - PURCHASE ORDERS, MAINTENANCE MENU.

 

 

** ENTER PURCHASER CODE:

 

See 30109 - PURCHASE ORDERS, MAINTENANCE MENU.

 

 

Example Purchase Order Maintenance Menu display:

┌────────────────────────────────────────────────────────────────────────────────┐
│04/22/07 Tm5         ***** PURCHASE ORDER MAINTENANCE *****              3OPOM1 â”‚
│                                                                                â”‚
│** ENTER STORE CODE: 01  IDEALWARE                                              â”‚
│** ENTER PURCHASER CODE: BARJO                                                  â”‚
│( 1)  CREATE/ACCESS PURCHASE ORDER                                              â”‚
│( 2)  PURCHASE ORDER INQUIRIES                                                  â”‚
│( 3)  PURCHASE ORDER HEADER & DETAIL REPORT                                     â”‚
│( 4)  PURCHASE ORDER COMBINE                                                    â”‚
│( 5)  RE-ORDER REPORT & AUTO P.O. CREATE                                        â”‚
│( 6)  PRODUCT INQUIRY                                                           â”‚
│( 7)  MAINTENANCE OPTIONS                                                       â”‚
│** ENTER P.O. OPTION (F12 FOR PO# 01-100071): __                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER P.O. OPTION (F12 FOR PO# 01-100071):

 

"4" to combine purchase orders.

 

** PRESS CR TO PROCEED, F3 FOR NEW OPTION:

 

[Enter] to proceed with combine operation.

 

The data entry screen is displayed.

 


[F3] to return to Purchase Orders Maintenance menu.

 

[F4] to exit to menu.

 

PURCHASE ORDER COMBINE DATA ENTRY SCREEN

┌────────────────────────────────────────────────────────────────────────────────┐
│04/24/07               ***** PURCHASE ORDER COMBINE *****                       â”‚
│--------------------------------------------------------------------------------│
│ORDER NUMBER        01-______ STATUS                 DATE ORDERED               â”‚
│STORE                                                DATE TO RECEIVE            â”‚
│SUPPLIER CODE                                                                   â”‚
│DESCRIPTION                                          TOTAL COST                 â”‚
│--------------------------------------------------------------------------------│
│TO ORDER NUMBER               STATUS                 DATE ORDERED               â”‚
│STORE                                                DATE TO RECEIVE            â”‚
│SUPPLIER CODE                                        TOTAL COST                 â”‚
│DESCRIPTION                                                                     â”‚
│--------------------------------------------------------------------------------│
│ENTER P.O. NUMBER TO TRANSFER OR F3 OR F4 TO EXIT.                              â”‚
└────────────────────────────────────────────────────────────────────────────────┘
ENTER P.O. NUMBER TO TRANSFER OR F3 OR F4 TO EXIT.

 

Enter PO number to transfer.

 

The information in this PO will be merged into the second PO you select. After entering the PO number, the program completes the header.

 

 

[F3] or [F4] to cancel and return to Purchase Orders Maintenance menu.

 

** IS THIS CORRECT (Y/N):

 

"Y" to continue with combine operation.

 

"N" to re-enter PO number.

 

ENTER P.O. NUMBER TO MERGE WITH.

 

Enter PO number to add first PO to.

 

The information from both PO's will be combined as this PO number. After entering the PO number, the program completes the header.

 

 

Example Purchase Order Combine display:

┌────────────────────────────────────────────────────────────────────────────────┐
│04/24/96               ***** PURCHASE ORDER COMBINE *****                       â”‚
│--------------------------------------------------------------------------------│
│ORDER NUMBER        01-100071 STATUS    ORDERED      DATE ORDERED      04/24/96 â”‚
│STORE               01  IDEALWARE                    DATE TO RECEIVE   04/24/96 â”‚
│SUPPLIER CODE       ACKLA     ACKLANDS                                          â”‚
│DESCRIPTION         JIM                              TOTAL COST             .00 â”‚
│--------------------------------------------------------------------------------│
│TO ORDER NUMBER     01-100081 STATUS    ORDERED      DATE ORDERED      04/24/96 â”‚
│STORE               01  IDEALWARE                    DATE TO RECEIVE   04/24/96 â”‚
│SUPPLIER CODE       ACKLA     ACKLANDS               TOTAL COST                 â”‚
│DESCRIPTION         JIM                                                  863.25 â”‚
│--------------------------------------------------------------------------------│
│** PROCEED WITH MERGE? (Y/N): N                                                 â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PROCEED WITH MERGE? (Y/N): N

 

[Enter] to accept default value "N".

 

"N" to cancel operation and re-enter PO numbers.


"Y" to merge first PO selected into second PO selected.

 

When the merging of the two PO's is completed the following prompt is displayed at the bottom of the screen.

 

 

MERGE COMPLETE; PRESS CR:

 

[Enter] to return to Purchase Orders Maintenance menu.