IdealWare Online Users Manual

IY4-01 I/Y MAINTENANCE
31004 Adjustment Reason Codes Maintenance

 

PURPOSE

 

The adjustment reason codes maintenance program enables you to modify, add or delete reason codes that are used with the inventory adjustments program.

 

Adjustment Reason Codes Maintenance is accessed from:

  • Inventory General Maintenance menu.

 

PROCEDURE

 

Select Adjust Reason Code Maintenance from the Inventory General Maintenance menu. The adjustment reason code maintenance screen.

 

ADJUSTMENT REASON CODE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Dec05/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                                                                                â”‚
│                       ADJUSTMENT REASON CODE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│          ADJUSTMENT REASON CODE        ___                                     â”‚
│                                                                                â”‚
│       1. DESCRIPTION                                                           â”‚
│                                                                                â”‚
│       2. G/L SUB ACCOUNT                                                       â”‚
│                                                                                â”‚
│       3. CODE TYPE                                                             â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
ADJUSTMENT REASON CODE

 

Enter adjustment reason code to create, modify or delete.

 

If you enter a code that does not exist you will be prompted to add a new code. See PROCEDURE - ADD A NEW CODE. If you enter an existing code you will be prompted to modify or delete the code. See PROCEDURE - MODIFY AN EXISTING CODE.

 

 

[F5] to display list of adjustment reason codes for selection.

 


PROCEDURE - ADD A NEW CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

Example Adjustment Reason Code Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Dec05/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                                                                                â”‚
│                       ADJUSTMENT REASON CODE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│          ADJUSTMENT REASON CODE        MTC                                     â”‚
│                                                                                â”‚
│       1. DESCRIPTION                   INVENT MAINTENANCE                      â”‚
│                                                                                â”‚
│       2. G/L SUB ACCOUNT                                                       â”‚
│                                                                                â”‚
│       3. CODE TYPE                     A                                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

 

PROCEDURE - MODIFY AN EXISTING CODE

 

If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to clear the display and return to the CODE field.

 

"M" to modify data fields.

 

** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] for modifications complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update the file.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications to the fields.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel all changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

 

FIELDS

 

DESCRIPTION

 

Enter a description.

 

You can enter up to 30 characters.

 

 

[F3] to re-enter reason code.

 

G/L SUB ACCOUNT

 

Applicable only if the I/Y adjustments G/L account is set up to include sub-accounts.

 

Enter G/L account (4 characters).

 

[Enter] to bypass.

 

[F3] to re-enter description.

 

CODE TYPE

 

"A" or "T"

 

This field is reserved for future use.

 

 

[F3] to re-enter G/L sub account.