IdealWare Online Users Manual

GL4-09-05 G/L MAINTENANCE
31691 Report Generator Major Sections

 

PURPOSE

 

The Major Sections Maintenance program allows you to define the major sections of a report. When defining a new report, the report information must be added via the following maintenance programs in the following sequence:

  1. REPORT CODES
  2. COLUMN HEADINGS
  3. SECTION TITLES
  4. MAJOR SECTIONS
  5. LINE TITLES
  6. REPORT DETAILS

Once the report information has been added via the MAJOR SECTIONS maintenance, move to the LINE TITLES maintenance etc.

 

 

PROCEDURE

 

When you select Major Sections from the Report Generator menu the following screen is displayed:

 

G/L REPORT MAJOR SECTIONS MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│05/12/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT MAJOR SECTIONS MAINTENANCE                      â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                __________                                        â”‚
│   STARTING SECTION#                                                            â”‚
│   ENDING SECTION#                                                              â”‚
│                                                                                â”‚
│1. MAJOR SECTION HEADING                                                        â”‚
│2. USUAL SIGN (+ OR -)                                                          â”‚
│3. PRINT HEADING (Y/N)                                                          â”‚
│4. PRINT TOTAL (Y/N)                                                            â”‚
│5. UNDERLINE (-,=,N)                                                            â”‚
│6. SPACE AFTER (Y/N)                                                            â”‚
│7. NEW PAGE AFTER (Y/N)                                                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

COMPANY#

 

Displays the company you are currently working in.

 

REPORT CODE

 

Enter the report code you wish to access.

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports for selection.


STARTING SECTION #

 

Enter the 2 digit section number you wish to begin the major section.

 

Major sections should not be defined within an already existing major section. For example, if you have created major section 10-60, do not create another major section, such as 20-40, within the range.

 

 

[F3] re-enter the report code.

 

ENDING SECTION #

 

Enter the 2 digit section number you wish to end the major sction.

 

[F3] re-enter the report code.

 

 

ADD A MAJOR SECTION

 

If you enter a major section which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new major section.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed.

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING MAJOR SECTION below.

 

 

[F4] to not add the major section and return to REPORT CODE field.

 

[F2] to not add a new major section.

 

You may enter a different NEW major section, an existing major section or press [F4] to exit.

 

 

 

MODIFY AN EXISTING MAJOR SECTION

 

If you enter an existing major section the following prompt will be displayed.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to not modify the section and return to the REPORT CODE field.

 

"M" to modify.


** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

The file is updated and you are returned to the SECTION NUMBER field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel and return to REPORT CODE field.

 

"D" to delete the major section.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the major section.

 

"N" to not delete the major section.

 

Example Major Sections Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/12/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT MAJOR SECTIONS MAINTENANCE                      â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                NEWREPORT   New Report                            â”‚
│   STARTING SECTION#          01  SECTION 1                                     â”‚
│   ENDING SECTION#            01  NEWREPORT                                     â”‚
│                                                                                â”‚
│1. MAJOR SECTION HEADING      MAJOR SECTION 1                                   â”‚
│2. USUAL SIGN (+ OR -)        +                                                 â”‚
│3. PRINT HEADING (Y/N)        Y                                                 â”‚
│4. PRINT TOTAL (Y/N)          Y                                                 â”‚
│5. UNDERLINE (-,=,N)          =                                                 â”‚
│6. SPACE AFTER (Y/N)          Y                                                 â”‚
│7. NEW PAGE AFTER (Y/N)       N                                                 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

COMPANY#

 

Displays the company you are currently working in.


REPORT CODE

 

Enter the report code you wish to access.

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports for selection.

 

STARTING SECTION #

 

Enter the 2 digit section number you wish to begin the major section.

 

Major sections should not be defined within an already existing major section. For example, if you have created major section 10-60, do not create another major section, such as 20-40, within the range.

 

 

[F3] to re-enter the report code.

 

ENDING SECTION #

 

Enter the 2 digit section number you wish to end the major section.

 

[F3] to re-enter the report code

 

MAJOR SECTION HEADING

 

Enter the heading description for this major section.

 

[Enter] to Bypass.

 

USUAL SIGN (+ OR -)

 

"+" to indicate that the usual sign of the major section is positive

 

"-" to indicate that the usual sign of the major section is negative

 

PRINT HEADING (Y/N)

 

"Y" to print the major section heading.

 

"N" to not print a heading.

 

PRINT TOTAL (Y/N)

 

"Y" to print the sum of the line totals within the major section.

 

"N" to not print line totals after the najor section.

 

Totals are calculated and may be included in other totals.

 

 

UNDERLINE (-,=,N)

 

"-" to precede the major section total by a single line.

 

"=" to precede the major section total by a double line.

 

"N" to not precede major the section total by a line.

 

SPACE AFTER (Y/N)

 

"Y" to add a blank line after the major section.

 

"N" to not add a blank line after the major section.

 

NEW PAGE AFTER (Y/N)

 

"Y" to begin a new page after the major section.

 

"N" to not begin a new page after the next major section.