IdealWare Online Users Manual

IY2-07-03 I/Y PROCESSING
30116 Receipts, Pieces and Lengths

 

PURPOSE

 

When the specific pieces and lengths of a shipment are not known until the load is received, IdealWare enables you to specify the pieces and lengths when the items are received. The receiving program then automatically expands the entered pieces and lengths into separate product lines in the receipt. This permits you to create a PO specifying only a range or random length lumber product and then specify the exact quantities and lengths when received.

 

 

PROCEDURE

 

You can specify a PO that contains one or more lines of a range length or random length lumber product, whose specific pieces and lengths have not been entered. After initiating a receipt with a PO (see 30115 - RECEIPTS, DATA ENTRY) the following prompt is displayed.

 

** PRESS CR IF ALL OF PO BEING RECEIVED: _
   PRESS F9 TO EDIT PO OR TO INDICATE PARTIAL RECEIPT.

 

[Enter] to receive all lines of PO.

 

When a PO whose specific lumber pieces and lengths have not been entered is selected for the receipt, the program displays the following prompt.

 

 

>> WARNING: THIS PO HAS LUMBER RANGE LINES THAT HAVE NOT BEEN PROCESSED:_
   PRESS F9 TO EDIT PO; CR TO BYPASS.

 

[Enter] to deselect PO and select another.

 

[F9] to edit PO.

 

[F9] to edit PO.

 

You also have the option of editing the PO to indicate the actual pieces and lengths received in the shipment. After you press [F9] you are taken to the header of the PO. The following prompt displays.

 

F1=MODIFY DETAIL; F6=MODIFY HEADER; ENTER OPTION OR PRESS  __
F4 TO RETURN TO RECEIPT WITH THIS ORDER; B=PARTIAL RECEIVE; F5=PO INQUIRY.

 

[F1] to modify detail.

 

Specify pieces and lengths for each RANGE length lumber product in the PO. You can not specify pieces and lengths for RANDOM length lumber products in the PO, but you can specify pieces and lengths in the receipt instead. See PROCEDURE PIECES & LENGTHS RANDOM LENGTH PRODUCT.

 


Example PO Editing Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Oct08/07            ***** PURCHASE ORDER DETAIL ENTRY *****                     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ORDER NUMBER 01-100002      SUPPLIER SAMPLE          ORDER STATUS ORDERED#01    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUB-TOT:   2,500.13                                           TOTAL:   2,500.13 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SEQ  T PRODUCT  ORDER-QTY    DUE   REC-QTY BO-QTY     PRICE     DIS       TOTAL â”‚
│────────────────────────────────────────────────────────────────────────────────│
│0010 P 100004   10000 LIN  Oct08/07  10000      0   375.000 MFBM N      2500.13 â”‚
│       2X4 RANGE LENGTH               QUICK: 2X4          LOG: 0204TEST0899     â”‚
│____                                                                            â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│──────────────────────────────ON-HAND  COMMIT   AVAIL ON-ORDER SALE-4W LAST-COST│
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ENTER SEQ# TO MODIFY; F2 TO DISPLAY; F4 TO END;                                 â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
ENTER SEQ# TO MODIFY; F2 TO DISPLAY; F4 TO END;

 

Enter sequence number of line item to specify pieces and lengths

 

The line is redisplayed and the following prompt displays.

 

 

** ENTER PIECES: _____
   CR TO FINISH, F7 FOR LENGTH DISTRIBUTION

 

Enter number of pieces of first length.

 

[F7] to display product inquiry by length for selected product.

 

Example Product Inquiry by Length display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Oct08/07             ***** PRODUCT INQUIRY BY LENGTH *****                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│STORE:       01               Ideal Computer Group                              â”‚
│DESCRIPTION: 0204TEST.......                                                    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│   LOGICAL          QTY   <------------- QUANTITY ------------->   AVERAGE      â”‚
│LN  CODE           UNITS  ON HAND  ON ORDER  COMMITTED AVAILABLE  COST (CN)     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│01 0204TEST08      PIECE        0       101          0         0       .00      â”‚
│02 0204TEST10      PIECE        0       100          0         0       .00      â”‚
│03 0204TEST12      PIECE        0       100          0         0       .00      â”‚
│04 0204TEST14      PIECE        0       200          0         0       .00      â”‚
│05 0204TEST16      PIECE        0       262          0         0       .00      â”‚
│06 0204TEST18      PIECE        0         0          0         0       .00      â”‚
│07 0204TEST20      PIECE        0         0          0         0       .00      â”‚
│                        --------- ---------  --------- ---------                â”‚
│RECORDS: 7                      0       763          0         0                â”‚
│FBM QTY:                        0     6,667          0         0                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** PRESS F1 FOR YARD; F4 TO EXIT; F8=ORIGINAL COST:                             â”‚
│   SELECT LINE#+F5 FOR PROD INQUIRY OR LINE#+F6 FOR P.O. INQUIRY. __            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

** ENTER LENGTH (8-99) FOR 200 PIECES: 8_
   F3 TO BACKUP, F7 FOR LENGTH DISTRIBUTION

 

Enter length of pieces just specified.

 

The program defaults to the first length of the range for a range length product. After entering a length you will again be prompted to enter the number of pieces for the next product length. This prompting continues with each pieces and length entry you make. When you have completed the final entry, simply press [Enter] at the pieces prompt. The program displays the pieces and lengths already selected at the bottom of the screen. You can also press [F8] to display the pieces and lengths selected.

 

 

PRICE, UNIT, DISC

 

The price defaults to whatever was set in the original PO, along with the costing unit and discount. If these are correct simply press [Enter] to accept.

 

** PRESS CR TO UPDATE; F3 TO BACKUP; F4 TO BYPASS:  _

 

[Enter] to accept pieces and lengths as entered.

 

>> PRO-RATE USING STD COSTS? (Y/N): Y

 

"Y" to use same costs for each product length.

 

"N" to specify different costs for each length.

 

Whether you select "Y" or "N" at this prompt, the program then automatically expands each specified piece and length to a separate line item in the PO.

 

 

[F4] to reenter pieces and lengths.

 

Example Expanded Pieces and Lengths PO Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Oct08/07            ***** PURCHASE ORDER DETAIL ENTRY *****                     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ORDER NUMBER 01-100003      SUPPLIER SAMPLE          ORDER STATUS ORDERED#01    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUB-TOT:   2,500.01                                           TOTAL:   2,500.01 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SEQ  T PRODUCT  ORDER-QTY    DUE   REC-QTY BO-QTY     PRICE     DIS       TOTAL â”‚
│────────────────────────────────────────────────────────────────────────────────│
│0010 P 100004   10000 LIN  Oct08/99  10000      0   375.000 MFBM N          .00 â”‚
│       2X4 RANGE LENGTH               QUICK: 2X4          LOG: 0204TEST0899     â”‚
│0011 P 100005     200 PCS  Oct08/99    200      0   375.000 MFBM N       400.00 â”‚
│       2X4 08"                        QUICK: 2X4          LOG: 0204TEST08       â”‚
│0012 P 100006     200 PCS  Oct08/99    200      0   375.000 MFBM N       500.00 â”‚
│       2X4 10"                        QUICK: 2X4          LOG: 0204TEST10       â”‚
│0013 P 100007     300 PCS  Oct08/99    300      0   375.000 MFBM N       900.00 â”‚
│       2X4 12"                        QUICK: 2X4          LOG: 0204TEST12       â”‚
│0014 P 100008     200 PCS  Oct08/99    200      0   375.000 MFBM N       700.01 â”‚
│       2X4 14"                        QUICK: 2X4          LOG: 0204TEST14       â”‚
│                                                                                â”‚
│                                                                                â”‚
│──────────────────────────────ON-HAND  COMMIT   AVAIL ON-ORDER SALE-4W LAST-COST│
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** CR FOR NEXT SCREEN FULL; F4 TO END DISPLAY                                   â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** CR FOR NEXT SCREEN FULL; F4 TO END DISPLAY

 

[Enter] to display additional lines.

 

This option is available only when there are more lines than will display on a single screen.

 

 

[F3] to return to previous field.

 

If there are multiple screens of product lines, press [F3] to back up and [Enter] to advance. Press [F3] at the first screen to change discount, price or pieces and lengths already entered.

 

 

[F4] to end display and continue entry.

 

 

PROCEDURE - PIECES & LENGTHS RANDOM LENGTH PRODUCT

 

Random length lumber products are generally used when the exact number of individual pieces and lengths ordered are not specified. Random length products can not be broken out into pieces and lengths on a PO. None the less, pieces and lengths can be specified when a random length product is received. There are two ways to do this.

If there is random length product on a purchase order you can:

 

1. You can delete the random length line(s) from the PO. If you delete the random length line(s) on the PO you must then add them back into the receipt, where you can then specify pieces and lengths as above.

Alternatively, you can receive random length products without a purchase order. Again, you can then specify pieces and lengths.

 

2. Receive the PO without modifying the random length product line(s).

 

After accepting the PO, delete and readd the random length line(s) with their correct pieces and lengths in the receipt. At the following prompt press [Enter] to accept the receipt.

 

** ACCEPT RECEIPT? (PRESS CR TO ACCEPT; F3 FOR MORE LINES): _

 

[Enter] to accept receipt.

 

[F3] to add or modify lines of receipt.

 

At the PO editing screen main prompt enter the line to delete and readd.

 

ENTER SEQ# TO MODIFY; F2 TO DISPLAY; F4 TO END;

 

Enter line number to modify.

 

** PRESS CR TO CONTINUE; 'D' TO DELETE: _

 

[Enter] to skip line.

 

"D" to delete line.

 

The line is deleted and the cursor moves to the next line number field. Type in the same line number that you just deleted and reenter the random length product code.

 


Example Deleted/Readded Detail Line display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Feb22/08             ***** INVENTORY RECEIPTS POSTING *****                     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│RECEIPT#  053931     RECEIPT DATE Feb22/08               FREIGHT   $       .00  â”‚
│TYPE      R REGULAR  <---------PAYMENT TERMS---------->  TRUCKER                â”‚
│P.O.#     100007     100 % Q  DUE Feb23/08 DIS           BROKERAGE$        .00  â”‚
│SUPPLIER  ABEDA          %    DUE          DIS           BROKER                 â”‚
│PACK SLIP 2345           %    DUE          DIS           ExCHANGE  %    1.0000  â”‚
│                                                         OTHER $           .00  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  SUB-TOTAL    PROD EXCH      FREIGHT    BROKERAGE        OTHER           TOTAL â”‚
│        .00          .00          .00          .00          .00             .00 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SEQ   PRODUCT          QUANTITY UNIT       PRICE          DISC            TOTAL â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│0010  102290                250 MFBM     375.000 MFBM     .00         93,750.00 â”‚
│0010  102290                  <<< DELETED >>>                                   â”‚
│0010  102290                                                                    â”‚
│       2X6 RANDOM FIR DECKING SEL136  QUICK: DDPS26RL     LOG: 0206DDPSRL       â”‚
│────────────────────────────────────────────────────────────────────────────────│
│AVERAGE COST:       .000 /MFBM                                                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** '1'=ONE LENGTH '2'=PIECES/LENGTHS: _                                         â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** '1'=ONE LENGTH '2'=PIECES/LENGTHS: _

 

"2" to specify pieces and lengths.

 

** ENTER PIECES:_____
** ENTER LENGTH (FOR 100 PIECES): __
   CR TO FINISH

 

After adding all pieces and lengths, press [Enter] to advance.