IdealWare Online Users ManualAP4-07 A/P MAINTENANCE |
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│04/27/07 D E M O C O M P A N Y │ │ A/P TERMS CODE MAINTENANCE │ │ │ │ │ │ │ │ TERMS CODE __ │ │ │ │ 01 DESCRIPTION │ │ 02 DISCOUNT % │ │ 03 DISCOUNT DATE TYPE │ │ 04 DISCOUNT DAYS │ │ 05 DUE DATE TYPE │ │ 06 DUE DAYS │ │ 07 RONA CODE │ │ │ │ │ │ │ │ │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the terms code you wish to access or add.
If you enter a code which is not in the system you will be prompted whether or not you wish to add a new code. If you enter an existing code you will be prompted whether or not you wish to modify or delete it.
ADD A CODE
If you enter a code which is not in the system you are prompted whether or not you wish to add a new code.
If you enter a code which is not defined the following prompt displays.
[Enter] to add a new code.
The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:
[Enter] to accept and update.
[F2] to modify.
See MODIFY AN EXISTING CODE below.
[F4] to not add the code and return to CODE field.
[F2] to not add a new code.
You may enter a different NEW code, an existing code or press [F4] to exit.
MODIFY A CODE
If you enter an existing code you will be prompted whether or not you wish to modify or delete it.
If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.
[Enter] to clear the display and return to the CODE field.
"M" to modify data fields.
Enter the number of the field you wish to modify.
Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.
[Enter] for modifications complete.
[Enter] to accept changes and update the file.
The file is updated and you are returned to the CODE field.
[F2] to make additional modifications to the fields.
You are returned to the FIELD NUMBER prompt above.
[F4] to cancel all changes and return to CODE field.
"D" to delete the code.
"Y" to delete the code.
"N" to not delete the code.
FIELDS
Enter up to 20 character alpha/numeric description for the terms code.
eg: 2% 10, net 30, etc.
Enter the discount percentage associated with these terms.
eg: 2, the system will read this value as a percentage.
[Enter] to bypass if none.
Enter the discount date type.
The program currently recognizes the following discount date types:
I = number of days + invoice date
F = number of days into following month from the invoice date
If a discount is offered for payment within 10 days, the code here should be "I" and in the next field (Discount Days) you would enter 10. However, if there is a discount providing the invoice is paid by the 15th of the following month, then the code here should be "F" and in the next field (Discount Days) you would enter 15.
Enter the number of days within which payment is required to obtain the discount.
The program uses this number together with the discount code to calculate the discount date for this invoice; if no discount applies, discount days should be the same as due date days.
Enter the due date type.
The program currently recognizes the following due date types:
I = number of days + invoice date
F = number of days into following month
If an invoice is payable in 30 days, you would enter "I" here and in the next field (Due Date Days) 30. However, If an invoice is due by the 15th of the following month, you would enter "F" here and in the next field (Due Date Days) you would enter 15.
Enter the number of days allowed for payment.
The program uses this number together with the due date type to calculate the due date for this invoice.
Up to 2 digit alpha/numeric code used to identify each different set of payment terms; this code is later also referenced on your supplier master file.