IdealWare Online Users Manual

IY5-18 I/Y LISTINGS, REPORTS AND FORMS
31103 Valuation Report Before/After by Yard

 

PURPOSE

 

The valuation report by yard is printed immediately after the stock count procedures have been completed. It is used to determine quantity variances between on hand amounts before the stock count and the amounts reported by the actual count.

 

The Valuation Report by Yard is accessed from:

  • Inventory Processing menu.

 

PROCEDURE

 

Select Inventor Reports from the Inventory Processing menu. The inventory reports menu displays.

 

INVENTORY REPORTS MENU

┌────────────────────────────────────────────────────────────────────────────────┐
│02/01/08                ***** INVENTORY REPORTING *****                  3YIYR1 â”‚
│                                                                                â”‚
│                                                                                â”‚
│            â”Œâ”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”             â”‚
│            â”‚INVENTORY REPORTING OPTIONS:                         â”‚             â”‚
│            â”‚( 1)  QUANTITY CONTROL                               â”‚             â”‚
│            â”‚( 2)  VALUATION                                      â”‚             â”‚
│            â”‚( 3)  VALUATION (BEFORE/AFTER) BY STORE              â”‚             â”‚
│            â”‚( 4)  SALES SUMMARY BY PRODUCT                       â”‚             â”‚
│            â”‚( 5)  SALES SUMMARY - STORE SUMMARY                  â”‚             â”‚
│            â”‚( 6)  SALES SUMMARY - LAST 12 MONTHS                 â”‚             â”‚
│            â”‚( 7)  SALES ANALYSIS                                 â”‚             â”‚
│            â”‚( 8)  MOVEMENT                                       â”‚             â”‚
│            â”‚( 9)  DISTRIBUTION                                   â”‚             â”‚
│            â”‚(10)  PRODUCT PERFORMANCE LISTING                    â”‚             â”‚
│            â”‚(11)  RATE OF SALE                                   â”‚             â”‚
│            â”‚(12)  QUANTITY TRACKING                              â”‚             â”‚
│            â”‚(13)  ZERO QUANTITY                                  â”‚             â”‚
│            â”‚(14)  DAILY SALES STATISTICS                         â”‚             â”‚
│            â”‚** ENTER REPORT NUMBER OR F4 TO RETURN TO MENU:   __ â”‚             â”‚
│            â””─────────────────────────────────────────────────────┘             â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER REPORT NUMBER OR F4 TO RETURN TO MENU:

 

[F4] to exit to menu.

 

"3" to access valuation report by yard.

 

The following prompts enable you to select the desired report options.

 


STORE OPTIONS:
( 1)  MASTER REGION (00)
( 2)  ALL REGIONS
( 3)  ALL STORES
( 4)  SPECIFY STORE/REGION(S)
** ENTER OPTION DESIRED (CR=1):

 

[Enter] to accept default value "1".

 

"1" to select master region.

 

"2" to select all regions.

 

"3" to select all stores.

 

"4" to specify stores and/or regions.

 

** STORE CODE (CR TO END LIST):

 

Enter store code.

 

Press [Enter] a second time to end list. To remove stores from list, re-enter store code.

 

 

[Enter] to indicate selection complete.

 

** SEPARATE REPORT PER STORE? (Y/N):

 

"Y" to print separate report for each store.

 

"N" to not print separate report for each store.

 

** SORTING OPTIONS
( 1)  BY GROUP
( 2)  BY SUPPLIER
( 3)  BY SUPPLIER AND GROUP
( 4)  BY LOCATION (AISLE)

 

"1" to sort report by product groups.

 

** RANGE OF GROUPS OR SELECTED GROUPS? (R/S):

 

"R" to select range of product groups.

 

** STARTING GROUP (CR=FIRST):

 

Enter product group code to begin range.

 

[Enter] to begin at first product group code.

 

[F5] to display list of product group codes for selection.

 

** ENDING GROUP (CR=LAST):

 

Enter product group code to end range.

 

[Enter] to end at last product group code.

 

[F5] to display list of product group codes for selection.


"S" to select specific product groups.

 

** SELECTED GROUPS:

 

Enter product groups to include.

 

[Enter] for all.

 

[F5] to display list of product group codes for selection.

 

** SORT WITHIN GROUP:
( 1)  DESCRIPTION
( 2)  QUICK CODE
( 3)  PRODUCT CODE
( 4)  EXTRA DESCRIPTION 1
( 5)  EXTRA DESCRIPTION 2
( 6)  EXTRA DESCRIPTION 3
** ENTER OPTION DESIRED (CR=1):

 

[Enter] to accept default value "1".

 

"1" to sort within product groups by product description.

 

"2" to sort within product groups by product quick code.

 

"3" to sort within product groups by product code.

 

"4" to sort within product groups by product extra desc. 1.

 

"5" to sort within product groups by product extra desc. 2.

 

"6" to sort within product groups by product extra desc. 3.

 

** PRINT GROUP TOTALS ONLY? (Y/N):

 

"Y" to print group totals only.

 

** WHICH GROUP LVL TOTALS? (NONE/1/2/3/4/CR=ALL):

 

You can print totals for any, all or no group levels.

 

[Enter] to include all product group levels.

 

"1" to include level 1 product groups only.

 

"2" to include level 2 product groups only.

 

"3" to include level 3 product groups only.

 

"4" to include level 4 product groups only.

 

"N""O""N""E" to include no group level totals.

 

"N" to print product details.

 

** PAGE BREAK BY GROUP LEVEL? (0=NONE,1,2,3,4):

 

[Enter] to accept default value "0".

 

"0" to not add a page break after group levels.

 

"2", "3" or "4" to insert page break after specified group level.


"2" to sort report by suppliers.

 

** ENTER BEGINNING SUPPLIER CODE (CR FOR FIRST):

 

Enter supplier code to begin range.

 

[Enter] to begin at first supplier code.

 

[F5] to access supplier inquiry for selection.

 

** ENTER ENDING SUPPLIER CODE (CR FOR LAST):

 

Enter supplier code to end range.

 

[Enter] to end at last supplier code.

 

[F5] to access supplier inquiry for selection.

 

** SUPPLIER#1 PRODUCTS ONLY? (Y/N):

 

"Y" to display supplier#1 products only.

 

"N" to not display supplier#1 products only.

 

"3" to sort report by suppliers and product groups.

 

** ENTER BEGINNING SUPPLIER CODE (CR FOR FIRST):

 

Enter supplier code to begin range.

 

[Enter] to begin at first supplier code.

 

[F5] to access supplier inquiry for selection.

 

** ENTER ENDING SUPPLIER CODE (CR FOR LAST):

 

Enter supplier code to end range.

 

[Enter] to end at last supplier code.

 

[F5] to access supplier inquiry for selection.

 

** SUPPLIER#1 PRODUCTS ONLY? (Y/N):

 

"Y" to display supplier#1 products only.

 

"N" to not display supplier#1 products only.

 

** STARTING GROUP (CR=FIRST):

 

Enter product group code to begin range.

 

[Enter] to begin at first product group code.

 

[F5] to display list of product group codes for selection.

 

** ENDING GROUP (CR=LAST):

 

Enter product group code to end range.

 

[Enter] to end at last product group code.

 

[F5] to display list of product group codes for selection.

 

** SORT WITHIN GROUP:
( 1)  DESCRIPTION
( 2)  QUICK CODE
( 3)  PRODUCT CODE
( 4)  EXTRA DESCRIPTION 1
( 5)  EXTRA DESCRIPTION 2
( 6)  EXTRA DESCRIPTION 3
** ENTER OPTION DESIRED (CR=1):

 

[Enter] to accept default value "1".

 

"1" to sort within product groups by product description.

 

"2" to sort within product groups by product quick code.

 

"3" to sort within product groups by product code.

 

"4" to sort within product groups by product extra desc. 1.

 

"5" to sort within product groups by product extra desc. 2.

 

"6" to sort within product groups by product extra desc. 3.

 

** PRINT GROUP TOTALS ONLY? (Y/N):

 

"Y" to print group totals only.

 

** WHICH GROUP LVL TOTALS? (NONE/1/2/3/4/CR=ALL):

 

You can print totals for any, all or no group levels.

 

[Enter] to include all product group levels.

 

"1" to include level 1 product groups only.

 

"2" to include level 2 product groups only.

 

"3" to include level 3 product groups only.

 

"4" to include level 4 product groups only.

 

"N""O""N""E" to include no group level totals.

 

"N" to print product details.

 

** PAGE BREAK BY GROUP LEVEL? (0=NONE,1,2,3,4):

 

[Enter] to accept default value "0".

 

"0" to not add a page break after group levels.

 

"2", "3" or "4" to insert page break after specified group level.

 

"4" to sort report by location.

 

>> TO SORT BY LOCATION, YOU MUST SELECT STORE OPTION 4
AND SPECIFY ONLY ONE YARD. CR TO CONTINUE:

 

You can print a report sorted by location for a single store only. Press [Enter] to clear the alert and reselect the store code.


SORT WITHIN LOCATION BY:
( 1)  DESCRIPTION
( 2)  ITEM CODE
( 3)  FOLIO NUMBER
( 4)  EXTRA DESCRIPTION 1
( 5)  EXTRA DESCRIPTION 2
( 6)  EXTRA DESCRIPTION 3

 

[Enter] to accept default value "1".

 

"1" to sort within location by product description.

 

"2" to sort within location by product code.

 

"3" to sort within location by product folio number.

 

"4" to sort within location by product extra desc. 1.

 

"5" to sort within location by product extra desc. 2.

 

"6" to sort within location by product extra desc. 3.

 

** BASED ON PRODUCTS FIRST LOCATION ONLY? (Y/N):

 

If not based on 1st location only a product may print on the report multiple times.

 

 

[Enter] to accept default value "N".

 

"Y" base report of first location of products only.

 

"N" to not base report of first location of products only.

 

** PRODUCT STATUS (RE/SC/DI/SO/SP/DL; CR=ALL):
ENTER 'XX' FOR PRODUCTS WITH INVALID STATUS.

 

Multiple status parameters are allowed, eg RESCDI (include REgular, Seasonal Clearance and DIscontinued).

 

[Enter] to include products of all status types.

 

"R""E" to include only REgular products.

 

"S""C" to include only Seasonal Clearance products.

 

"D""I" to include only DIscontinued products.

 

"S""O" to include only Special Order products.

 

"S""P" to include only Special Purchase products.

 

"D""L" to include only DeLeted products.

 

"X""X" to include only products with an invalid status code.

 

** SELECTED BUYER CODES (CR=FINISH, F6=ALL):

 

Enter buyer codes.

 

Press [Enter] a second time to end list.

 

 

[Enter] to indicate selection complete.

 

[F6] for all buyers.

 

DELETED PRODUCT OPTIONS:
( 1)  ONLY NON-DELETED PRODUCTS
( 2)  ONLY DELETED PRODUCTS
( 3)  BOTH NON-DELETED AND DELETED PRODUCTS
** ENTER OPTION DESIRED (CR=1)

 

[Enter] to accept default value "1".

 

"1" to include only non-deleted products.

 

"2" to include only deleted products.

 

"3" to include both non-deleted and deleted products.

 

** PRINT SET/KITS? (1=NO/2=YES/3=ONLY; CR=NO):

 

[Enter] to accept default value "1".

 

"1" to not include package type products.

 

"2" to include package type products.

 

"3" to include only package type products.

 

** ONLY PRODUCTS WITH DIFFERENT
   BEFORE/AFTER QUANTITIES (Y/CR=N):

 

[Enter] to accept default value "N".

 

"Y" to include only products with different before/after quantity.

 

"N" to include all products.

 

** ONLY PRODUCTS WITH NON-ZERO
   BEFORE/AFTER QTY? (Y/CR=N):

 

[Enter] to accept default value "N".

 

"Y" to include only products with non-zero before/after quantity.

 

"N" to include all products.

 

LUMBER QUANTITY UNIT OF MEASURE OPTIONS:
( 1)  PIECES (IF RANDOM LENGTH PRODUCT, THEN FBM)
( 2)  FBM
( 3)  PACKS (IF NON-PACK PRODUCT, THEN PIECES)
( 4)  PACKS (IF NON-PACK PRODUCT, THEN FBM)
** ENTER OPTION DESIRED (CR=1):

 

[Enter] to accept default value "1".

 

"1" to print pieces and fbm for random length lumber.

 

"2" to print fbm.

 

"3" to print packs and pieces for non-pack lumber.

 

"4" to print packs and fbm for non-pack lumber.


** NUMBER OF COPIES (CR=1):

 

Enter number of copies to print.

 

[Enter] to print one copy.

 

Example Completed Parameters Entry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│                                                                                â”‚
│                                                                                â”‚
│** STORE OPTION:                                  ALL STORES                    â”‚
│** SEPARATE REPORT PER STORE? (Y/N):              Y                             â”‚
│** SORTING OPTIONS:                               BY GROUP                      â”‚
│** RANGE OF GROUPS OR SELECTED GROUPS? (R/S):     R                             â”‚
│** STARTING GROUP (CR=FIRST):                     FIRST GROUP                   â”‚
│** ENDING GROUP (CR=LAST):                        LAST GROUP                    â”‚
│** SORT WITHIN GROUP BY:                          DESCRIPTION                   â”‚
│** PAGE BREAK BY GROUP LEVEL? (0=NONE,1,2,3,4):   0                             â”‚
│** PRINT GROUP TOTALS ONLY? (Y/N):                N                             â”‚
│** WHICH GROUP LVL TOTALS? (NONE/1/2/3/4/CR=ALL): ALL                           â”‚
│** PRODUCT STATUS: RE/DI/SO/SP/BP; CR=ALL):       STATUS: ALL                   â”‚
│** SELECTED BUYER CODES (CR=ALL, F6=ALL):         ALL BUYERS                    â”‚
│** DELETED OPTION:                                ONLY NON-DELETED PRODUCTS     â”‚
│** PRINT SET/KITS? (1=NO/2=YES/3=ONLY; CR=NO):    1                             â”‚
│** ONLY PRODUCTS WITH DIFFERENT                                                 â”‚
│   BEFORE/AFTER QUANTITIES (Y/CR=N):              N                             â”‚
│** ONLY PRODUCTS WITH NON-ZERO                                                  â”‚
│   BEFORE/AFTER QTY? (Y/CR=N):                    N                             â”‚
│** LUMBER QUANTITY UNIT OF MEASURE OPTIONS:       PIECES (IF RANDOM LENGTH PRODU│
│** NUMBER OF COPIES (CR=1):                       01                            â”‚
│** PRESS CR TO CONTINUE OR F1 TO CONTINUE AND PRINT THE OPTIONS: _              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO CONTINUE OR F1 TO CONTINUE AND PRINT THE OPTIONS:

 

[Enter] to continue to printer selection menu.

 

[F1] to print selected options with the report.

 

[F3] to return to previous field.

 

You can press [F3] at any field to return to the previous field.

 

 

The printer selection menu displays.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Valuation Before/After Report by Yard printout follows.

  



                                                     IDEAL BUILDING SUPPLIES LTD.
09/18/07  13:26:19                                                                                                           PAGE: 1
                        INVENTORY VALUATION (BEFORE/AFTER) BY YARD REPORT - 01 'IDEAL BUILDING SUPPLY LTD'
                                       PRODUCT DETAIL - ALL GROUP LEVEL TOTALS - NO PACKAGES
-----------------------------------------------------------------------------------------------------------------------------------
PRODUCT                                             <------- BEFORE PURGE ------->  <----- AFTER STOCK COUNT ----->    QTY    VALUE
 CODE      DESCRIPTION                 UOM       QTY O/H  AVE COST       VALUE    QTY O/H  AVG COST       VALUE   CHANGE     CHANGE
-----------------------------------------------------------------------------------------------------------------------------------

ST-HT-HA     HAMMERS

320570    16 OZ CLAW HAMMER           EA              10      6.00       60.00         10      6.00       60.00        0       0.00
320574    16 OZ CLAW TEST             EA              10      3.50       35.00         10      3.50       35.00        0       0.00
331760    2-1/2LB CLUB HAMMER         EA              11     15.00      165.00         11     15.00      165.00        0       0.00
323320    3LB CLUB HAMMER             EA              12      3.18       38.16         12      3.18       38.16        0       0.00
323310    4LB CLUB HAMMER             EA              12      5.24       62.88         12      5.24       62.88        0       0.00
311550    4LB SLEDGE HAMMER 306-04    EA              11      8.74       96.14         11      8.74       96.14        0       0.00
334190    51-110 WORKMASTER HAM 22oz  EA              11      6.35       69.85         11      6.35       69.85        0       0.00
605130    51-361 HAM CH/FACE AXE 25oz EA              10      6.74       67.40         10      6.74       67.40        0       0.00
603700    51-441 GRAPHITE HAM 16oz    EA              10     10.74      107.40         10     10.74      107.40        0       0.00
404440    51-605 NAIL HAMMER 52-605   EA              10      4.79       47.90         10      4.79       47.90        0       0.00
320591    8 X 8 WEST PAML DUNES TILE  PIECE           10     12.89      128.90         10     12.89      128.90        0       0.00
                                               ---------            ----------  ---------            ----------  ------- ----------
**** GROUP 'ST-HT-HA' TOTALS:                        117                878.63        117                678.63        0       0.00
 *** GROUP 'ST-HT-HA' TOTALS:                        117                878.63        117                678.63        0       0.00
  ** GROUP 'ST-HT' TOTALS:                           117                878.63        117                678.63        0       0.00
   * GROUP 'ST' TOTALS:                              117                878.63        117                678.63        0       0.00

RECORDS PRINTED:   11

FIELDS                                    

UOM       unit of measure
QTY O/H   quantity on hand