IdealWare Online Users Manual

GL4-04 G/L MAINTENANCE
28537 Company Master

 

PURPOSE

 

The company master maintenance program is used to define various parameters for each company using the general ledger module. At least one company must be defined in the company master maintenance before proceeding with any accounting tasks. The information entered in this program is used extensively throughout the accounting system in identification of transactions and files. It is very important that your company or companies be set up correctly. For that reason, please speack with an Ideal consultant before changing any fields.

 

Company Master Maintenance is accessed from:

  • G/L Statement Formatting menu.

 

PROCEDURE

 

When you select Company Master Maintenance from the G/L Statement Formatting menu the company maintenance screen displays the setup of the company you are working in.

 

 Example G/L Company Master Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│06/30/07                           IDEALWARE                                    â”‚
│                           COMPANY MASTER MAINTENANCE                           â”‚
│                                                                                â”‚
│    COMPANY NUMBER                      01                                      â”‚
│                                                                                â”‚
│ 1.  COMPANY NAME                        IDEALWARE                              â”‚
│ 2.  FISCAL YEAR-END MONTH#              05                                     â”‚
│ 3.  LAST BALANCE SHEET ACCOUNT#         3999                                   â”‚
│ 4.  PROFIT/LOSS ACCOUNT#                3900                                   â”‚
│ 5.  CURRENT FISCAL YEAR                 2008                                   â”‚
│ 6.  YEARS OF ACCOUNT TOTAL HISTORY      2                                      â”‚
│ 7.  YEARS OF TRANSACTION HISTORY        2                                      â”‚
│ 8.  SINGLE DIVISION (Y/N)               N                                      â”‚
│ 9.  CONSOLIDATED (Y/N)                  N                                      â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** ENTER FIELD NUMBER TO MODIFY; ENTER TO CONTINUE; 'D' TO DELETE:              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER FIELD NUMBER TO MODIFY, ENTER TO CONTINUE, 'D' TO DELETE:

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications. I you press [Enter] without making any modifications you will be prompted to update the file. You can then press either [Enter] again or [F4] to exit to the menu.

 

 

[Enter] when modifications are complete.


** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the menu.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to the menu.

 

[F4] to exit to menu.

 

"D" to delete the company.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the company.

 

Do not delete any company without first speaking to an Ideal consultant.

 

 

"N" to not delete the company.

 

 

FIELDS

 

COMPANY NUMBER

 

Displays the company you are currently working in.

 

The following fields can be edited.

 

COMPANY NAME

 

Displays an up to thirty character company name.

 

FISCAL YEAR-END MONTH#

 

Displays the number of the fiscal year-end month.

 

LAST BALANCE SHEET ACCOUNT#

 

Displays the account number of the last balance sheet account.

 

All income and expense account numbers should be larger than the balance sheet account numbers.

 

 

PROFIT/LOSS ACCOUNT#

 

Displays the profit/loss or retained earnings account number.

 

During a year end purge this is the account which is updated with the year's profit or loss.

 

 

CURRENT FISCAL YEAR

 

Displays the calendar year when the current fiscal year ends.

 

Speak to your Ideal consultant before modifying.

 

 

YEARS OF ACCOUNT TOTAL HISTORY

 

Displays the number of years of account total history data to be maintained.

 

This information is used for the printing of previous year's financial statements. Ideal recommends a minimum of 2 years of history. Information older than the number of years selected will be purged from the system during year end procedures. This number can be reduced in the future but once history is removed from the system increasing the number of years history will not bring it back.

 

 

YEARS OF TRANSACTION HISTORY

 

Displays the number of years of transaction history data to be maintained.

 

This information is printed in the GENERAL LEDGER report and available within the GENERAL LEDGER INQUIRY program. Ideal recommends a minimum of 2 years of transaction history. Transaction history older than the number of years selected will be purged from the system during year end procedures.

 

 

SINGLE DIVISION (Y/N)

 

"Y" to allow only a single general ledger division.

 

"N" to allow multiply general ledger divisions.

 

CONSOLIDATED (Y/N)

 

"Y" to allow consolidated statements.

 

This is applicable to multiple divisions. You are given the option to consolidate all divisions on financial statements.

 

 

"N" to not allow consolidated statements.