IdealWare Online Users Manual

SP2-08-05 S/P PROCESSING
31576 Order Register and Update, De-Selection

 

PURPOSE

 

After reviewing the order registers you might determine that specific orders require modification. The deselection function enables you to remove specific orders from the register batch so that they can be modified without having to reprint the entire batch. This article explains how to deselect orders from an order register batch.

 

 

PROCEDURE

 

The deselection process consists of the following:

 

1. FLAG ORDERS FOR DESELECTION

 

Select option "2" from the register batch options.

 

2. PRINT THE DESELECTION REGISTERS

 

Select option "3" from the register batch options. This does the following:

  • Prints the deselection registers.
  • Removes the deselected orders from the register batch.
  • Prints the after deselection registers.

 

FLAG ORDERS FOR DESELECTION

 

Select option "2" from the register batch options. The deselection window displays. There are no orders to view yet. The following prompt displays.

 

** ENTER ORDER NUMBER TO START DISPLAY (CR FOR FIRST) OR F4 TO END:

 

This prompt enables you to display the orders in the batch and their deselection status.

 

Enter order number to start display.

 

[Enter] to start display from first order in batch.

 

[F4] to exit deselection window.


DESELECTION SCREEN

┌────────────────────────────────────────────────────────────────────────────────┐
│10/26/07 TE8           ***** ORDER REGISTER CONTROL *****                3VVCR1 â”‚
│                                                                                â”‚
│                                                                                â”‚
│BATCH: 0019  SELECTION TYPE: CASH & CHARGE SALES        G/L DATE: 10/26/07      â”‚
│STORE: 01    SELECTION DATE: FOR SALES UP TO 10/26/07                           â”‚
│                                                                                â”‚
│--------------------------------------------------------------------------------│
│ DESELECT? ORDER      CUSTOMER   DATE      SUB TOT      TAx  CARTAGE      TOTAL â”‚
│--------------------------------------------------------------------------------│
│ 1. YES    01-A100620 DIVCON   10/25/07   2,560.01   358.40      .00   2,918.41 â”‚
│ 2. NO     01-C100618 CASHSALE 10/25/07     168.09    23.54      .00     191.63 â”‚
│ 3. NO     01-C1A9672 CASHSALE 10/22/07     191.63      .00      .00     191.63 â”‚
│ 4. NO     01-C1A9675 CASHSALE 10/22/07     500.00      .00      .00     500.00 â”‚
│ 5. NO     01-C1A9676 CASHSALE 10/21/07     400.00      .00      .00     400.00 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│--------------------------------------------------------------------------------│
│** ENTER SEQ # TO CHANGE STATUS; 'A' FOR ALL; F4 TO END;                        â”‚
│   F3 TO RE-ENTER ORDER NUMBER                                                  â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER SEQ # TO CHANGE STATUS; 'A' FOR ALL; CR FOR MORE; F4 TO END;
   F3 TO RE-ENTER ORDER NUMBER

 

This prompt enables you to select orders for deselection.

 

Enter sequence number of order to deselect or reselect.

 

When selected the DESELECT? flag will turn from NO to YES or vice versa.

 

 

"A" to reverse DESELECT flag all displayed orders.

 

[Enter] to display next screen of orders.

 

[F3] to return to previous screen of orders.

 

Select this option from the first screen of orders to return to previous prompt to redisplay orders.

 

 

[F4] to exit deselection window.

 

 

PRINT THE DESELECTION REGISTERS

 

Select option "3" from the register batch options to print the deselection registers. The deselection registers will be printed. The orders deselected will show the reverse totals and amounts. The following prompt displays.

 

** CONTINUE DESELECTION ?..... CONTINUE; END:

 

"C" to continue deselection of flagged orders.

 

The orders flagged for deselection will be removed from the order register batch. The deselected orders can then be modified and selected in the another order register batch. The original batch can now be processed without the deselected orders.

 

 

"E" to discontinue deselection process.

 

The already selected orders remain flagged for deselection.

 

 

 

PRINT THE AFTER DESELECTION REGISTERS

 

The order summary, order product sales summary and general ledger posting summary registers will be reprinted without the deselected orders. The order register batch can then be completed.

 

Example Deselection and After Deselection Registers follow.

 


Deselection Registers



                                                      IDEALWARE
10/26/07  00:28:37                                                                                          PAGE: 1

                             ORDER DETAIL REGISTER - BATCH: 01VO0019  - DE-SELECTION #1
                     FOR STORE '01' CASH & CHARGE SALES, WITH ORDERED DATES UP TO Fri Oct 26/07

-------------------------------------------------------------------------------------------------------------------
SEQ TP PRODUCT      SH DESCRIPTION                QTY PER  PRICE PER    TOTAL     COST PER     COST    PROFIT    %
-------------------------------------------------------------------------------------------------------------------

ORDER NO: 01-A100620  CUSTOMER: (DIVCON,) DIVINE CONSTRUCTION LTD.          SALESMAN: BARJO   ORDERED: 10/25/07

010 P  109695       01 2X4 S4S STD&BTR GR FIR 8-12
             SHIPPED:  100/08  200/10  300/12   6400-LIN  600.00-MFB  2560.01-N    .00 MFB  2111.47-   448.54- 17.5
                                                                     --------              --------  --------
                                                                      2560.01-              2111.47-   448.54- 17.5
    PT                 PROVINCIAL SALES TAX                            179.20-
    GT                 G.S.T.                                          179.20-
                                                                     --------
              ORDER TOT                                               2918.41-

-------------------------------------------------------------------------------------------------------------------
                                                                     --------
BATCH TOTALS:                                                         2918.41-
                                                                     ========




                                                      IDEALWARE
10/26/07  00:28:39                                                                                       PAGE: 1
                           ORDER SUMMARY REGISTER - BATCH: 01VO0019  - DE-SELECTION #1
                    FOR STORE '01' CASH & CHARGE SALES, WITH ORDERED DATES UP TO Fri Oct 26/07

-------------------------------------------------------------------------------------------------------------------
ORDER      SHIP-TO  BILL-TO        SUB    PRICE                                 ORDER  PAYMENT   ORDERED  ORD SMAN
NUMBER      CODE     CODE         TOTAL DISCOUNT  CARTAGE   P.S.T.   G.S.T.     TOTAL DISCOUNT    DATE   STAT CODE
-------------------------------------------------------------------------------------------------------------------

01-A100620 DIVCON   DIVCON     2,560.01-     .00      .00   179.20-  179.20- 2,918.41-   38.40- 10/25/07  SO  BARJO
                              ---------  -------  -------  -------  -------  --------  -------
RECORDS: 1                     2,560.01-     .00      .00   179.20-  179.20- 2,918.41-   38.40-
                              =========  =======  =======  =======  =======  ========  =======




                                                      IDEALWARE
10/26/95  00:28:40                                                                                  PAGE: 1
                      ORDER PRODUCT SALES SUMMARY - BATCH: 01VO0019  - DE-SELECTION #1
                  FOR STORE '01' CASH & CHARGE SALES, WITH ORDERED DATES UP TO Thu Oct 26/95

--------------------------------------------------------------------------------------------------------------
PRODUCT                                         STANDARD      SALES      AVERAGE
 CODE           DESCRIPTION                     QUANTITY     DOLLARS      COST        PROFIT      MARGIN
--------------------------------------------------------------------------------------------------------------
109670          2X4 S4S STD&BTR GRN FIR 8         533.34-     320.00-     255.45-      64.55-      20.17
109680          2X4 S4S STD&BTR GRN FIR 10      1,333.34-     800.00-     669.34-     130.66-      16.33 INSUFF QTY
109690          2X4 S4S STD&BTR GRN FIR 12      2,400.01-   1,440.01-   1,186.68-     253.33-      17.59
                                              ----------  ----------  ----------  ----------  ----------
                                                4,266.69-   2,560.01-   2,111.47-     448.54-      17.52
                                              ==========  ==========  ==========  ==========  ==========




                                IDEALWARE
 10/26/07  00:28:41                                               PAGE: 1
                     GENERAL LEDGER POSTING SUMMARY

 SOURCE CODE: 01           BATCH NUMBER: 0019           G/L DATE: 10/26/07
-------------------------------------------------------------------------
  ACCOUNT     ACCOUNT                                DEBIT          CREDIT
    CODE        NAME                                 AMOUNT         AMOUNT
-------------------------------------------------------------------------

01-00-1200     ACCOUNTS RECEIVABLE                                2,918.41
01-00-1300     INVENTORY                           2,111.47
01-00-2330     PST PAYABLE                           179.20
01-00-2340     GST PAYABLE                           179.20
01-00-40250010 CHARGE SALES                        2,560.01
01-00-5015     COST OF SALES - BLDG MATERIALS                     2,111.47
                                               ------------   ------------
                                                   5,029.88       5,029.88
                                               ============   ============

After Deselection Registers



                                                       IDEALWARE
10/26/07  00:30:58                                                                                          PAGE: 1

                          ORDER SUMMARY REGISTER - BATCH: 01VO0019  - AFTER DE-SELECTION #1
                      FOR STORE '01' CASH & CHARGE SALES, WITH ORDERED DATES UP TO Fri Oct 26/07

-------------------------------------------------------------------------------------------------------------------
ORDER      SHIP-TO  BILL-TO        SUB    PRICE                                 ORDER  PAYMENT   ORDERED  ORD SMAN
NUMBER      CODE     CODE         TOTAL DISCOUNT  CARTAGE   P.S.T.   G.S.T.     TOTAL DISCOUNT    DATE   STAT CODE
-------------------------------------------------------------------------------------------------------------------

01-C100618 CASHSALE CASHSALE     168.09      .00      .00    11.77    11.77    191.63      .00  10/25/07  SO  BARJO
                       CASH:     191.63
01-C1A9672 CASHSALE CASHSALE     191.63      .00      .00      .00      .00    191.63      .00  10/22/07  CS  BARJO
                       CASH:     191.63
01-C1A9675 CASHSALE CASHSALE     500.00      .00      .00      .00      .00    500.00      .00  10/22/07  CS  BARJO
                       CHEQ:     500.00
01-C1A9676 CASHSALE CASHSALE     400.00      .00      .00      .00      .00    400.00      .00  10/21/07  CS  BARJO
                       CASH:     400.00
                              ---------  -------  -------  -------  -------   -------  -------
RECORDS: 4                     1,259.72      .00      .00    11.77    11.77  1,283.26      .00
                              =========  =======  =======  =======  =======   =======  =======




                                                       IDEALWARE
10/26/07  00:30:58                                                                                  PAGE: 1
                   ORDER PRODUCT SALES SUMMARY - BATCH: 01VO0019  - AFTER DE-SELECTION #1
                  FOR STORE '01' CASH & CHARGE SALES, WITH ORDERED DATES UP TO Fri Oct 26/07

--------------------------------------------------------------------------------------------------------------
PRODUCT                                         STANDARD      SALES      AVERAGE
 CODE           DESCRIPTION                     QUANTITY     DOLLARS      COST        PROFIT      MARGIN
--------------------------------------------------------------------------------------------------------------
109670          2X4 S4S STD&BTR GRN FIR 8           0.00         .00         .00         .00      999.99
109680          2X4 S4S STD&BTR GRN FIR 10          0.00         .00         .00         .00      999.99 INSUFF QTY
109690          2X4 S4S STD&BTR GRN FIR 12          0.00         .00         .00         .00      999.99
320570          10LB SLEDGE HAMMER                  1.00       28.59       14.57       14.02       49.04 INSUFF QTY
340810          1L PAINT THINNER                   50.00      139.50       57.85       81.65       58.53  
                                              ----------  ----------  ----------  ----------  ----------
                                                   51.00      168.09       72.42       95.67       56.92
                                              ==========  ==========  ==========  ==========  ==========




                                IDEALWARE
 10/26/07  00:31:00                                               PAGE: 1
                     GENERAL LEDGER POSTING SUMMARY

 SOURCE CODE: 01           BATCH NUMBER: 0019           G/L DATE: 10/26/07
-------------------------------------------------------------------------
  ACCOUNT     ACCOUNT                                DEBIT          CREDIT
    CODE        NAME                                 AMOUNT         AMOUNT
-------------------------------------------------------------------------

01-00-1110     BANK - CURRENT                      1,091.63
01-00-1226     CASH SALES HOLDING A/C                               500.00
01-00-1228     TILL PAYMENT HOLDING A/C                             400.00
01-00-1300     INVENTORY                                             72.42
01-00-2330     PST PAYABLE                                           11.77
01-00-2340     GST PAYABLE                                           11.77
01-00-40250020 CASH SALES                                           168.09
01-00-5025     COST OF SALES - STORE PRODUCTS         72.42
                                               ------------   ------------
                                                   1,164.05       1,164.05
                                               ============   ============