IdealWare Online Users Manual

GL4-09-04 G/L MAINTENANCE
31697 Report Generator Section Titles

 

PURPOSE

 

The Section Titles Maintenance program allows you to define the headers of the sections of a report. When defining a new report, the report information must be added via the following maintenance programs in the following sequence:

  1. REPORT CODES
  2. COLUMN HEADINGS
  3. SECTION TITLES
  4. MAJOR SECTIONS
  5. LINE TITLES
  6. REPORT DETAILS

Once the report information has been added via the SECTION TITLES maintenance, move to the MAJOR SECTION maintenance etc.

 

 

PROCEDURE

 

When you select Section Titles from the Report Generator menu the following screen is displayed:

 

G/L REPORT SECTIONS TITLES MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│05/11/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT SECTION TITLES MAINTENANCE                      â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                __________                                        â”‚
│   SECTION #                                                                    â”‚
│                                                                                â”‚
│1. SECTION TITLE                                                                â”‚
│2. USUAL SIGN (+,-)                                                             â”‚
│3. PRINT HEADING (Y/N)                                                          â”‚
│4. PRINT TOTAL (Y/N)                                                            â”‚
│5. UNDERLINE (-,=,N)                                                            â”‚
│6. SPACE AFTER (Y/N)                                                            â”‚
│7. INDENT LINES (Y/N)                                                           â”‚
│8. PRINT LINES (Y/N)                                                            â”‚
│9. NEW PAGE AFTER (Y/N)                                                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

COMPANY#

 

Displays the company you are currently working in.

 

REPORT CODE

 

Enter the report code you wish to access.

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports for selection.


SECTION #

 

Enter the 2 digit section number you wish to access or add.

 

[F3] re-enter the report code.

 

 

ADD A SECTION NUMBER AND TITLE

 

If you enter a section number which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new section number and title.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed.

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING SECTION NUMBER below.

 

 

[F4] to not add section and return to SECTION NUMBER field.

 

[F2] to not add a new section number and title.

 

You may enter a different NEW section number, an existing section number or press [F4] to exit.

 

 

 

MODIFY AN EXISTING SECTION NUMBER AND TITLE

 

If you enter an existing section number the following prompt is displayed.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] not to modify the section and return to the SECTION NUMBER field.

 

"M" to modify.

 

** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.


** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the SECTION NUMBER field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

 

[F4] to cancel changes and return to SECTION NUMBER field.

 

"D" to delete the section number and title.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the section number and title.

 

"N" to not delete the section number and title.

 

Example Section Titles Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/11/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT SECTION TITLES MAINTENANCE                      â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                NEWREPORT   New Report                            â”‚
│   SECTION #                  01                                                â”‚
│                                                                                â”‚
│1. SECTION TITLE              SECTION 1                                         â”‚
│2. USUAL SIGN (+,-)           +                                                 â”‚
│3. PRINT HEADING (Y/N)        Y                                                 â”‚
│4. PRINT TOTAL (Y/N)          Y                                                 â”‚
│5. UNDERLINE (-,=,N)          -                                                 â”‚
│6. SPACE AFTER (Y/N)          Y                                                 â”‚
│7. INDENT LINES (Y/N)         Y                                                 â”‚
│8. PRINT LINES (Y/N)          Y                                                 â”‚
│9. NEW PAGE AFTER (Y/N)       N                                                 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

COMPANY#

 

Displays the company you are currently working in.

 

REPORT CODE

 

Enter the report code you wish to access.

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports for selection.


SECTION #

 

Enter the 2 digit section number you wish to access or add.

 

[F3] re-enter the report code.

 

SECTION TITLE

 

Enter the section title to print in the report.

 

Prefix with * to not print the word TOTAL.
Prefix with ** to not print section title at the total.

 

 

USUAL SIGN (+,-)

 

"+" to indicate that the usual sign of the balance is positive.

 

"-" to indicate that the usual sign of the balance is negative.

 

PRINT HEADING (Y/N)

 

"Y" to print the section title as the heading.

 

"N" to not print a heading.

 

PRINT TOTAL (Y/N)

 

"Y" to print total.

 

"N" to not print total.

 

Totals are calculated and may be included in other totals.

 

 

UNDERLINE (-,=,N)

 

"-" to precede the section total by a single line.

 

"=" to precede the section total by a double line.

 

"N" to not precede the section total by a line.

 

SPACE AFTER (Y/N)

 

"Y" to add a blank line after the section.

 

"N" to not add a blank line after the section.

 

INDENT LINES (Y/N)

 

"Y" to indent section lines relative to the heading.

 

"N" to align section lines with the heading.

 

PRINT LINES (Y/N)

 

"Y" to print each line within the section range.

 

"N" to print only the section title and total.


NEW PAGE AFTER (Y/N)

 

"Y" to begin a new page after the section.

 

"N" to not begin a new page after the section.