IdealWare Online Users Manual

GS3-04 GENERAL SYSTEM GUIDE PROCESSING
29091 Register Printing

 

PURPOSE

 

Registers are printouts of data entry batches that have not yet been updated to your transaction files. Ideal software enables you to print registers to check your work to ensure that all data entries have been keyed in correctly before you update the information to the various transaction files. After reviewing the registers you may then update the information to the transaction files, make additional entries to the batch or edit existing entries to correct errors.

 

 

PROCEDURE

 

After you have completed entering data in a terminal dependent batch (A/R and A/P modules only) press [F4]. You are taken directly to the Printer Selection screen where you may print the batch registers or press [F4] to return to the menu.

 

After you have created and completed entering data or accessed an existing terminal independent batch press [F4] to display the Batch Options Selection menu (see 29089 BATCH OPTIONS). Enter "R" to print the batch registers. The Printer Selection screen is displayed.

 

PRINTER UTILITY SELECTION & CONFIGURATION

┌──────────────────────────────────────────────────────────────────────┐
│                                                                      â”‚
│                                                                      â”‚
│* MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                 â”‚
│                                                                      â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390     â”‚
│                                                                      â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                  â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY  â”‚
│                                                                      â”‚
│                                                                      â”‚
│                                                                      â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): __ â”‚
└──────────────────────────────────────────────────────────────────────┘

 

Configure the printer (see 29078 PRINTER SELECTION) and then press [Enter] to print the registers. You may print to a printer, disk file or screen, although printing to the terminal's screen is not recommended because you will not have an audit trail of the batch. Also, if you print to screen you will be forced to print to a printer or to disk before you can update the batch.

 

If you decide not to print, press [F4]. If you are in a terminal dependent batch you will return to the menu. If you are in a terminal independent batch you will return to the Batch Selection screen with the Batch Options Selection menu displayed.

 

Following are the register printouts of an example batch to give you an idea of the range of data displayed. The information fields are explained in detail in the appropriate articles of this manual.

  


                                   IDEAL BUILDING SUPPLIES LTD. - 01 IDEAL BUILDING SUPPLY LTD
08/19/96  12:25:43                                                                                                   PAGE: 1
                                         INVENTORY RECEIPTS DETAIL REGISTER - BATCH: YR0061

-----------------------------------------------------------------------------------------------------------------------------------
SEQ  PRODUCT     DESCRIPTION/                  ENTERED QTY/   ENTERED PRC/ PRODUCT  FREIGHT/  EXCHNGE/  RESERVE/    VALUE   AVERAGE
                 SUPPLIER'S CODE                   STD QTY        STD PRC   EXTEN.   BROKER     OTHER   RESERVE   RECEIVED    COST
-----------------------------------------------------------------------------------------------------------------------------------
SUPPLIER: BIRDS      P.O. NUMBER:              RECEIPT DATE: 08/16/96   RECEIPT NUMBER: 000104   PACK SLIP: 1234

0010 100007      BUDGIE CAGE LARGE ROUND WHIT        5 UNIT     8.50 UNIT    42.50       .00       .00       .00
                                                                                         .00       .00       .00     42.50     8.50
0020 100015      BUDGIE ACCESSORIES                 10 UNIT      .79 UNIT     7.90       .00       .00       .00
                                                                                         .00       .00       .00      7.90      .79
0030 100011      BUDGIE CAGE LARGE ROUND BRAS        5 UNIT    19.99 UNIT    99.95       .00       .00       .00
                                                                                         .00       .00       .00     99.95    19.99
0040 100008      BUDGIE TRAY LARGE ROUND WHIT        5 UNIT     3.50 UNIT    17.50       .00       .00       .00
                                                                                         .00       .00       .00     17.50     3.50
0050 100012      BUDGIE TRAY LARGE ROUND BRAS        5 UNIT    12.99 UNIT    64.95       .00       .00       .00
                                                                                         .00       .00       .00     64.95    12.99
0060 100017      HONEY STICKS, 5 PACK               25 UNIT      .99 UNIT    24.75       .00       .00       .00
                                                                                         .00       .00       .00     24.75      .99
                                                                          --------  --------  --------  --------  --------
     RECEIPT TOTALS:                                                        257.55       .00       .00       .00
                                                                                         .00       .00       .00    257.55
                                                                          --------  --------  --------  --------  --------
     BATCH TOTALS:                                                          257.55       .00       .00       .00
                                                                                         .00       .00       .00    257.55
                                                                          ========  ========  ========  ========  ========




                                                 IDEAL BUILDING SUPPLIES LTD. -
08/19/96  12:25:46                                                                                                PAGE: 1
                                       INVENTORY RECEIPTS SUMMARY REGISTER - BATCH: YR0061

---------------------------------------------------------------------------------------------------------------------------------
RECEIPT  SUPPLIER    P.O.     PACK SLIP    RECEIPT   TERMS   DUE        PRODUCT  FREIGHT/ RESERVE/   ACCRUAL    EXCHANGE  RECEIPT
NUMBER   CODE/DESC  NUMBER     NUMBER       DATE     CODE    DATE        TOTAL    BROKER     OTHER   AMOUNT     AMOUNT    AMOUNT
---------------------------------------------------------------------------------------------------------------------------------

000104   BIRDS                1234        08/16/96    A6   09/15/96     257.55       .00       .00
         BIRDS GALORE SUPPLY HOUSE                                                   .00       .00    257.55       .00    257.55
                                                                      --------  --------  --------  --------  --------  --------
         BATCH TOTALS:                                                  257.55       .00       .00
                                                                                     .00       .00    257.55       .00    257.55
                                                                      ========  ========  ========  ========  ========  ========








                                     IDEAL BUILDING SUPPLIES LTD. - IDEAL BUILDING SUPPLY LTD
08/19/96  12:25:46                                                                                                 PAGE: 1
                                       INVENTORY RECEIPTS MOVEMENT REGISTER - BATCH: YR0061

-----------------------------------------------------------------------------------------------------------------------------------
                            BASE    **** MASTER BEFORE ****     ****** RECEIVED ******    **** MASTER AFTER *****    COST
PRODUCT DESCRIPTION         UNIT    QTY      VALUE     COST     QTY     VALUE     COST    QTY      VALUE     COST   CHANGE      %
-----------------------------------------------------------------------------------------------------------------------------------

100007     BUDGIE CAGE LARG UNIT     70     597.98     8.54       5     42.50     8.50     75     640.48     8.54      .00     .03-
100008     BUDGIE TRAY LARG UNIT     20      70.00     3.50       5     17.50     3.50     25      87.50     3.50      .00
100011     BUDGIE CAGE LARG UNIT     69   1,386.33    20.09       5     99.95    19.99     74   1,486.28    20.08      .01-    .06-
100012     BUDGIE TRAY LARG UNIT     20     259.80    12.99       5     64.95    12.99     25     324.75    12.99      .00
100015     BUDGIE ACCESSORI UNIT     25      19.75      .79      10      7.90      .79     35      27.65      .79      .00
100017     HONEY STICKS, 5  UNIT     25      24.75      .99      25     24.75      .99     50      49.50      .99      .00
                                        ----------                 ----------                 ----------
BATCH TOTALS:                             2,358.61                     257.55                   2,616.16
                                        ==========                 ==========                 ==========



          
                                IDEAL BUILDING SUPPLIES LTD.
           08/26/96  15:02:28                                               PAGE: 1
                               GENERAL LEDGER POSTING SUMMARY
          
           SOURCE CODE: YR           BATCH NUMBER: 0061           G/L DATE: 08/16/96
          -------------------------------------------------------------------------
            ACCOUNT     ACCOUNT                                DEBIT          CREDIT
              CODE        NAME                                 AMOUNT         AMOUNT
          -------------------------------------------------------------------------
          
          01-01-1300     INVENTORY                             257.55
          01-01-2100     ACCRUED CONTROL                                      257.55
                                                         ------------   ------------
                                                               257.55         257.55
                                                         ============   ============