IdealWare Online Users Manual

IY3-07-03 I/Y INQUIRY
30982 Purchase Order Inquiry, Order Display

 

PURPOSE

 

This article explains the display of header and detail screens of the individual PO when you specify a line number from the PURCHASE ORDERS DISPLAY screen and press [F5].

 

 

PROCEDURE

 

Example PO Header Inquiry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/31/07           ***** PURCHASE ORDER HEADER DISPLAY *****                    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ORDER NUMBER 01-100076      ORDER DATE   04/23/07    ORDER STATUS PENDING #01   â”‚
│ORDER TYPE   ORIGINAL       RECEIVE DATE 04/23/07    SENT TO SUPP               â”‚
│ORDER FREQ                  CANCEL DATE  00/00/00    SENT TO STORE              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SHIP     GENERAL PAINT &               <───────────────COMMENTS───────────────> â”‚
│FROM      WALLCOVERINGS                                                         â”‚
│GENPA    950 RAYMUR AVENUE                                                      â”‚
│         VANCOUVER, BC V6A 3L5                                                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FREIGHT CHARGE?   N  $     .00         <────────────PAYMENT TERMS─────────────> â”‚
│BROKERAGE CHARGE? N  $     .00         100 % TERMS NC DUE 05/20/07 DIS 05/20/07 â”‚
│OTHER CHARGE?     N  $     .00             % TERMS    DUE          DIS          â”‚
│                                           % TERMS    DUE          DIS          â”‚
│SHIPPED VIA       TRUCK                                                         â”‚
│F.O.B. POINT                                          DISCOUNT %            .00 â”‚
│CONTACT           BOB                                                           â”‚
│PURCHASER         BARJO (JOHN BARKER)                 P.O. TOTAL         209.00 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** F1=DISPLAY DETAIL; F3=RETURN TO INQUIRY; F4=P.O. MAINTENANCE; _              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** F1=DISPLAY DETAIL; F3=RETURN TO INQUIRY; F4=P.O. MAINTENANCE;

 

[F1] to display detail lines.

 

[F3] to return to PO orders display.

 

[F4] to enter maintenance mode to modify PO.

 

See 30111 PO MODIFICATION, HEADER MODIFICATION.

 

 

 

FIELDS

 

ORDER NUMBER

 

Displays PO number.

 

ORDER TYPE

 

Displays type of order.

 

This value defaults to ORIGINAL when you create a new PO.

 


ORDER FREQ

 

Displays frequency of repeat orders.

 

ORDER DATE   MMDDYY

 

Displays PO date.

 

RECEIVE DATE

 

Displays anticipated date of PO receipt.

 

CANCEL DATE

 

Displays the PO cancel date.

 

ORDER STATUS

 

Displays PO current status.

 

SENT TO SUPP

 

Displays date PO electronically transmitted to supplier.

 

SENT TO STORE

 

Displays date PO electronically transmitted to store.

 

SHIP FROM

 

Displays supplier code.

 

A secondary warehouse address can displayed with the proper parameter setting.

 

 

COMMENTS

 

Displays any comments added to PO.

 

FREIGHT CHARGE?

 

Displays any freight charges added to PO.

 

BROKERAGE CHARGE?

 

Displays any brokerage charges added to PO.

 

OTHER CHARGE?

 

Displays any other charges added to PO.

 

SHIPPED VIA

 

Displays ship method.

 

F.O.B. POINT

 

Displays point of origin of shipment.

 

CONTACT

 

Displays contact person of supplier company.


PURCHASER

 

Displays operator code of PO creator.

 

PAYMENT TERMS

 

Displays PO payment terms.

 

For a detailed description of header fields see 30110 - PO CREATION, HEADER ENTRY.

 

Example Purchase Order Detail Inquiry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/31/07           ***** PURCHASE ORDER DETAIL DISPLAY *****                    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ORDER NUMBER 01-100076      SUPPLIER GENPA           ORDER STATUS PENDING O#01  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUB-TOT:     209.00                                           TOTAL:     209.00 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SEQ  T PRODUCT  ORDER-QTY    DUE   REC-QTY BO-QTY     PRICE     DIS       TOTAL â”‚
│────────────────────────────────────────────────────────────────────────────────│
│0010 P 340810      10 BOX  04/23/07     10      0     2.090 EA   N       209.00 â”‚
│       PRODUCT: 1L PAINT THINNER                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────── ON-HAND  ON-ORDER SALES-L4W  LAST-COST â”€â”€â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** F1=DISPLAY HEADER; F3=RETURN TO INQUIRY; F4=P.O. MAINTENANCE; _              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** F1=DISPLAY HEADER; F3=RETURN TO INQUIRY; F4=P.O. MAINTENANCE;

 

[F1] to display header.

 

[F3] to return to PO orders display.

 

[F4] to enter maintenance mode to modify PO.

 

See 30111 PO MODIFICATION, DETAIL MODIFICATION.

 

 

 

FIELDS

 

SEQ

 

Displays sequence of product in PO.

 

LINE TYPE

 

Displays type of detail line.

 

Types recognized are P (product) and D (description).

 

 

PRODUCT

 

Displays product code.

 

ORDER-QTY

 

Displays quantity ordered.

 

ORDER QTY - UNITS

 

Displays quantity unit.

 

DUE

 

Displays PO due date.

 

This value defaults to the date entered in the RECEIVED DATE field of the PO header.

 

 

REC-QTY

 

Displays quantity received.

 

BO-QTY

 

Displays quantity back ordered.

 

PRICE

 

Displays cost of item.

 

DIS

 

Displays whether item has been discounted.

 

TOTAL

 

Displays calculated total cost for item line.

 

For a detailed description of detail fields see 30110 - PO CREATION, DETAIL ENTRY.