IdealWare Online Users Manual

AR5-03 A/R LISTS, REPORTS AND FORMS
25660 A/R Detail

 

PURPOSE

 

The A/R detail report prints for each customer all accounts receivable transactions the are current. These transactions include invoices, adjustments and payments. Although this report can be printed at any time during the month, it is recommended that you include it in your month/year end routine since this report cannot be backdated. Invoices and their respective payments are purged from the system during the A/R month end purge for all invoices that have a zero outstanding balance. Outstanding invoices remain on file either as separate items, in case of "open item" type customers, or as a balance forward entry, in case of "balance forward" type customers.Invoices printed for each customer are sorted in oldest to newest date sequence.

 

A/R Detail Report is accessed from:

  • A/R Report and Month End menus

 

PROCEDURE

 

When you select A/R Detail Report from the A/R Report or Month End menu the following prompts display.

 

** INQUIRY METHOD? ('N'=NON-PURGED, 'H'=HISTORY):

 

"N" to include only current accounts receivable details.

 

"H" to include only history accounts receivable details.

 

The history file will include both invoices that have been fully paid and purged from the system as well as current invoices.

 

 

** FROM DATE? (ENTER FOR '0101'): YYMM

 

Enter from which date invoices are to be selected.

 

Applicable only for HISTORY inquiry method. Invoices dated prior to this date will not be printed.

 

 

[Enter] to select the default "01/01".

 

This will include all invoices.

 

 

** TO DATE?   (ENTER FOR '9409'):

 

Enter to which date invoices are to be selected.

 

Invoices dated after this date will not be printed.

 

 

[Enter] to select the default, current A/R period.


** ALPHA OR NUMERIC SEQUENCE (A/N):

 

"A" to print in alpha customer code sequence.

 

"N" to print in numeric customer code sequence (if available).

 

[Enter] to accept the default "A".

 

** STARTING CUSTOMER CODE (CR FOR FIRST):

 

Enter the starting alpha or numeric customer code.

 

[Enter] for the first customer.

 

** ENDING CUSTOMER CODE (CR FOR LAST):

 

Enter the ending alpha or numeric customer code.

 

[Enter] for the last customer.

 

** PRESS CR TO CONTINUE:

 

[Enter] to continue to print selection menu.

 

[F4] to exit to menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example A/R Detail Report print follows.

  



                                   IDEALWARE
 07/24/95  21:06:32                                                  PAGE: 1
      A/R CUSTOMER LEDGER REPORT FOR THE PERIOD ENDING September 30, 1994
 -------------------------------------------------------------------------------
 CUSTOMER                SOURCE      INV #     TP SQ  DATE        AMOUNT    DISC
 -------------------------------------------------------------------------------

 ABACAB CONSTRUCTION LTD 011025      01A162404 AO 00 08/11/94    5173.29
 (ABACON)                RC0006      01A162404 DI 00 09/10/94      66.97-
                         RC0006      01A162404 PR 00 09/10/94    5106.32-
                         010980      01A162736 AO 00 08/12/94     921.39
                         RC0006      01A162736 DI 00 09/10/94      12.12-
                         RC0006      01A162736 PR 00 09/10/94     909.27-

...

                         011013      01A164680 AO 00 08/25/94     197.94
                         011013      01A164680 DI 00 09/10/94              2.60-
                         011016      01A164923 AO 00 08/26/94      11.02
                         011016      01A164923 DI 00 09/10/94               .14-
                                                             ----------- -------
     GST:      183.35                RECORDS:  29                2985.91  35.97-

 GORDON BAZZLE           010968      01A161495 AO 00 08/04/94      15.96
 (BAZGOR)                011017      01A164989 AO 00 08/27/94      16.42
                         011029      01A165949 AO 00 09/03/94      52.90
                         011043      01A166641 AO 00 09/09/94     539.87
                         011043      01A166783 AO 00 09/10/94     123.41
                         011043      01A166943 AO 00 09/12/94      35.56
                                                             ----------- -------
     GST:       46.16                RECORDS:  6                  784.12    .00

                                                             ----------- -------
     GRAND TOTAL:                    RECORDS:  125              60645.69 202.24-