IdealWare Online Users Manual

PR4-01 P/R MAINTENANCE
31182 Company Maintenance

 

PURPOSE

 

The company maintenance program allows you to modify company payroll parameters. During installation of the software your company master file will have been configured according to your specific requirements. The company maintenance program allows you to modify these original settings as necessary. There are 8 separate maintenance screens, of which two are currently reserved for future use. The main prompt for each screen is identical and is discussed fully only for screen 1. The information fields for each screen is discussed separately and in full.

 

Company Master Maintenance is accessed from:

  • Payroll Super User menu.

 

PROCEDURE - SCREEN 1

 

Select Payroll Parameters Maintenance from the Payroll Super User menu. Maintenance screen 1 is displayed.

 

PAYROLL COMPANY MASTER MAINTENANCE SCREEN 1 DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 1 OF 8                 â”‚
│                            COMPANY MASTER SCREEN 1                             â”‚
│COMPANY:   06  The Ideal Demo Company Inc.                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│01 PAYROLL NAME                         The Ideal Demo Company Inc.             â”‚
│02 ADDRESS LINE 1                       200 - 3680 East Hastings St.            â”‚
│03 ADDRESS LINE 2                       Vancouver, B.C.                         â”‚
│04 ADDRESS LINE 3                                                               â”‚
│05 POSTAL CODE                          V5K 2A9                                 â”‚
│06 EMPLOYEE CODES (A/N)                 A                                       â”‚
│07 RESERVED                                                                     â”‚
│08 VACATION PAY HISTORY (Y/N)           Y                                       â”‚
│09 VACATION PAY METHOD (W/A)            A                                       â”‚
│10 APPROXIMATE NUMBER OF EMPLOYEES          10                                  â”‚
│11 COMPANY PENSION METHOD (A/P/N)       N                                       â”‚
│12 PENSION REGISTRATION NUMBER                                                  â”‚
│13 PAYMENT METHODS (C/D/E/2)            2  PAYROLL CHEQUES & DIRECT DEPOSIT     â”‚
│14 BANK TEST DEPOSITS USED (Y/N)        N                                       â”‚
│15 MAINTAIN BANKING DATA (Y/N)          N                                       â”‚
│16 STATEMENT FORMAT (1-3)               2  ADVANCED FULL PAGE                   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY (F4 TO EXIT): ___                                                 â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT                   â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** M/#=MODIFY (F4 TO EXIT):

 

Enter the number of the field to modify.

 

After modifying a field press [Enter] to accept your change, the following prompt is displayed.

 

 

** ENTER FIELD NUMBER TO MODIFY:

 

Enter the number of the next field to modify, if any.


[Enter] to complete modifications.

 

** OK TO UPDATE ? (CR=UPDATE; F2=MODIFY; F4=BYPASS):

 

[Enter] to confirm and update.

 

[F2] to return to previous prompt to make additional modifications.

 

[F4] to discard all changes and revert to original values.

 

[F4] to exit to menu.

 

[→] to move to next screen.

 

[←] to move to previous screen.

 

[SHFT][F1]..[F8] to move directly to another screen.

 

Screens that display payroll codes also contain the following option.

 

 

[F11] to display colour code key.

 

PAYROLL CODE COLOUR KEY

┌──────────────────────────────────────┐
│   ***** PAYROLL CODE COLOURS *****   │
│──────────────────────────────────────│
│    CODE TYPE            COLOUR       │
│──────────────────────────────────────│
│    HOURS                YELLOW       │
│    EARNING              GREEN        │
│    DEDUCTION            RED          │
│    CALCULATED           WHITE        │
│    BENEFIT              MAGENTA      │
│    ExPENSE              BLUE         │
│──────────────────────────────────────│
│** PRESS CR TO CONTINUE: _            │
│                                      │
└──────────────────────────────────────┘
** PRESS CR TO CONTINUE:

 

[Enter] to close the window.

 

 

FIELDS - SCREEN 1

 

01 PAYROLL NAME

 

Enter the company legal name.

 

This name will print on all payroll documents.

 

 

02 ADDRESS LINE 1
03 ADDRESS LINE 2
04 ADDRESS LINE 3

 

Enter the company address.

 

This address will print on all payroll documents, including pay cheques.

 

 

05 POSTAL CODE

 

Enter the company postal code.


06 EMPLOYEE CODES (A/N)

 

"A" to use alphabetic employee codes.

 

Alphabetic codes may include numbers as long as the code begins with a letter.

 

 

"N" to use numeric employee codes.

 

Numeric codes may include letters as long as the code begins with a number.

 

 

07 RESERVED

 

08 VACATION PAY HISTORY (Y/N)

 

"Y" to maintain vacation pay history.

 

"N" to not maintain vacation pay history.

 

09 VACATION PAY METHOD (W/A)

 

"W" for earned, taxed & withheld.

 

This option requires that you release the V/P at some future payroll run.

 

 

"A" for accumulated, released & taxed.

 

This option will automatically calculate and release net V/P with each payroll run.

 

 

10 APPROXIMATE NUMBER OF EMPLOYEES

 

Enter the approximate number of payroll employees.

 

Typically round up: 1-10 as 10, 11-100 as 100, 101-500 as 500, etc.

 

 

11 COMPANY PENSION METHOD (A/P/N)

 

"A" for dollar amount per pay.

 

"P" for percent of pay.

 

"N" for no plan.

 

12 PENSION REGISTRATION NUMBER

 

Enter the pension plan federal registration number.

 

If field 11 is "N" this field should be bypassed.

 

 

13 PAYMENT METHODS (C/D/E/2)

 

"C" to pay by payroll cheques only.

 

"D" to pay by direct bank deposit only.

 

This option includes printing earning statements.

 


"E" to pay by external cheques only.

 

For example, if you use a payroll company to issue cheques. This option includes printing earning statements.

 

 

"2" to pay by both "C" and "D".

 

14 BANK TEST DEPOSITS USED (Y/N)

 

Are bank test deposits available and used? This is normally used for employee first time deposits.

 

 

"Y" for yes.

 

"N" for no.

 

15 MAINTAIN BANKING DATA (Y/N)

 

"Y" for yes.

 

"N" for no.

 

16 STATEMENT FORMAT (1-3)

 

"1" for a simple full page statement format.

 

"2" for an advanced full page statement format.

 

"3" for a statement similar to a cheque stub.

 

 

PROCEDURE - SCREEN 2

 

PAYROLL COMPANY MASTER MAINTENANCE SCREEN 2 DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 2 OF 8                 â”‚
│                            COMPANY MASTER SCREEN 2                             â”‚
│COMPANY:   06  The Ideal Demo Company Inc.                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│01 NAME OF ISSUER FOR ROE'S             Bill Smith                              â”‚
│02 TELEPHONE OF ROE ISSUER              (604) 298-9077 ExT 101                  â”‚
│03 PAYROLL POSTING YEAR                 2002                                    â”‚
│04 FIRST WEEKLY PAYROLL DATE            Dec30/01                                â”‚
│05 MULTIPLE BI-WEEKLY PAYROLLS (Y/N)    N                                       â”‚
│06 FIRST BI-WEEKLY PAYROLL DATE (SET 1) 00000000                                â”‚
│07 FIRST BI-WEEKLY PAYROLL DATE (SET 2) 00000000                                â”‚
│08 INCLUDE MANUAL CHEQUES ON REGISTER   Y                                       â”‚
│09 CCRA ACCOUNT NUMBER                  89936 1455                              â”‚
│10 RESERVED                                                                     â”‚
│11 MAINTAIN STORE MANAGER/TEL#          N                                       â”‚
│12 USE STORE MANAGER/TEL# ON ROE'S      N                                       â”‚
│13 PAYROLL UPDATES G/L (Y/N/R)          Y                                       â”‚
│14 UNSPECIFIED G/L CODE REPLACEMENT     06-00-2290  UNSPECIFIED PAYROLL CODES   â”‚
│15 CHARITY REGISTRATION NUMBER                                                  â”‚
│16 GROSS PAY DISPLAY TYPE (1/2)         2  GROSS PAY INCLUDES V/P EARNED        â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY (F4 TO EXIT): ___                                                 â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT                   â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS - SCREEN 2

 

01 NAME OF ISSUER FOR ROE'S

 

Enter the name to appear on Record of Employment forms.

 

This is typically the payroll admin person.

 

 

02 TELEPHONE OF ROE ISSUER

 

Enter the telephone number to appear on Record of Employment forms.

 

This is typically the company telephone number.

 

 

03 PAYROLL POSTING YEAR

 

Enter the current payroll year.

 

The payroll year corresponds to the calendar year of Jan01-Dec31. Although when paying weekly or biweekly the first payroll may be a few days before or after Jan01 and the last payroll a few days before or after Dec31, depending on what day of the week is your payroll cutoff day.

 

 

04 FIRST WEEKLY PAYROLL DATE

 

Enter first weekly payroll ending date in current payroll year.

 

Use the format MMDDYYYY. This will usually be a few days before or after the end of the first week of January depending on what day of the week is your payroll cutoff day and what day of the week Jan01 falls on.

 

 

[F2] if not applicable.

 

If you are not paying weekly or biweekly, this field is not relevant.

 

 

05 MULTIPLE BI-WEEKLY PAYROLLS (Y/N)

 

Does your company use alternating bi-weekly payrolls? This feature enables you to make different benefit/deductions and/or pay different amounts with alternating pay periods. For example, this is useful if you pay an "advance" at one weekly or biweekly period and the full pay (minus the advance) at a subsequent weekly or biweekly period when you would calculate the benefits and deductions on the full amount. If you are interested in this option please contact your Ideal consultant.

 

 

"Y" for yes.

 

"N" for no.

 

06 FIRST BI-WEEKLY PAYROLL DATE (SET 1)
07 FIRST BI-WEEKLY PAYROLL DATE (SET 2)

 

This field is only applicable if field 5 is "Y".

 

 

Enter the dates in the format MMDDYYYY.

 

08 INCLUDE MANUAL CHEQUES ON REGISTER

 

This feature enables you to account for pay cheques issued by some other program.

 

 

"Y" for yes.

 

"N" for no.


09 CCRA ACCOUNT NUMBER

 

Enter your account number for payroll remittance.

 

This number is issued to your company by Canada Customs and Revenue Agency.

 

 

10 RESERVED

 

11 MAINTAIN STORE MANAGER/TEL#

 

Do you want to maintain store manager and telephone number on the division master?

 

 

"Y" for yes.

 

"N" for no.

 

12 USE STORE MANAGER/TEL# ON ROE'S

 

Do you want to maintain store manager and telephone number on Record of Employment forms?

 

 

"Y" for yes.

 

"N" for no.

 

13 PAYROLL UPDATES G/L (Y/N/R)

 

Do you want the payroll system to update the G/L for this company? You may not want to update the G/L until after you confirm that the payroll module is calculating all deductions and benefits correctly. Alternatively, you may wish to maintain your payroll system independent of the rest of the company G/L. You may discuss this option with your Ideal consultant.

 

 

"Y" for yes.

 

"N" for no.

 

"R" to print a G/L summary register but don't actually update the G/L.

 

14 UNSPECIFIED G/L CODE REPLACEMENT

 

The code entered here will be used when a payroll code has not been set up correctly to reference the G/L. Typically you would select or create a code that is not used for any other purpose so that when you see this code in a payroll G/L Posting Summary you will know that some payroll code is not set up correctly. The account description should be something that stands out, such as: NO ACCOUNT.

 

 

Enter the G/L account in the format DDNNNN.

 

15 CHARITY REGISTRATION NUMBER

 

Enter company Charity Registration number, if applicable.


16 GROSS PAY DISPLAY TYPE (1/2)

 

"1" to exclude V/P from gross pay and total deductions withheld.

 

Gross pay does not include vacation pay earned and total deductions do not include vacation pay withheld.

 

 

"2" to include V/P from gross pay and total deductions withheld.

 

Gross pay includes vacation pay earned and total deductions include vacation pay withheld.

 

 

 

PROCEDURE - SCREENS 3/4

 

Screens 3 and 4 are currently reserved for future use.

 

 

PROCEDURE - SCREEN 5   

 

Screen 5 displays a complete list of all payroll codes currently defined in the payroll module. For a complete list see Appendix A. Most, if not all, of the payroll codes you require appear in this list, but you will not use all of the codes. The actual codes that you use for your payroll processing are selected from this master list (see PROCEDURE - SCREEN 6).

 

You may add new codes to the master list if a code that your payroll requires is not currently defined, or you may edit the existing codes on the master list if a predefined code does not have the description you require. You may delete (make "unused") any NEW codes that you create, but DO NOT DELETE ANY OF THE PREDEFINED PAYROLL CODES from the master list. See FIELDS, Description for setting a code to 'UNUSED'.

 

Each section of codes in the master list has fields available for adding new codes. If you must add new payroll codes to the master list, ensure that you add them to the appropriate section:

  • Codes 001 - 014: Hours Codes
  • Codes 015 - 039: Earnings Codes
  • Codes 040 - 049: Calculated Codes
  • Codes 050 - 099: Deductions Codes
  • Codes 100 - 139: Benefits Codes
  • Codes 140 - 150: Expenses Codes

SPECIAL NOTES:

  1. DO NOT ATTEMPT TO ADD OR DELETE ANY CALCULATED CODES (Codes 040-049). If the currently defined codes do not cover all of the requirements of your payroll processing, contact Ideal.

  2. The Expense Codes (Codes 140-150) are special purpose codes used to offset expenses either charged or reimbursed to employees. If you have the need to use your payroll system for charging or reimbursing employee expenses, contact Ideal.

  3. If you make any changes to the master payroll codes list and/or the company payroll codes list (Screen 6), do a manual test payroll with one employee to verify no unexpected collateral damage occurs.. See 31163 Edit/Enter Payroll.

  4. If any changes, additions or deletions of payroll codes cause your payroll processing to miscalculate hours, earnings, deductions and/or benefits DO NOT UPDATE ANY CURRENT PAYROLL. Reverse all changes and redo the payroll. If the payroll still miscalculates contact Ideal immediately.

  5. It's a good idea to ensure that your system's nightly backup is occurring normally prior to making any changes to payroll codes. If you make changes that cause your payroll system to miscalculate hours, earnings, deductions and/or benefits and you are unable to reverse your changes, restoring the payroll system from the most recent nightly backup may be the only way to restore the system to it's previous state. If you think you must restore your payroll files from a backup tape, contact Ideal.

 

PAYROLL COMPANY MASTER MAINTENANCE SCREEN 5 DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 5 OF 8                 â”‚
│                              MASTER PAYROLL CODES                              â”‚
│COMPANY:   06  The Ideal Demo Company Inc.                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│     T? TAx TYPE         DESCRIPTION                      ABBREV   R? M? ERN    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│001  H  NOT APPLICABLE   SALARY HOURS                     SAL HRS  *  Y  015    â”‚
│002  H  NOT APPLICABLE   REGULAR HOURS                    REG HRS  *  Y  016    â”‚
│003  H  NOT APPLICABLE   OVERTIME HOURS                   O/T HRS  *  Y  017    â”‚
│004  H  NOT APPLICABLE   BANKED OVERTIME HOURS            B.OT HR  *  Y  018    â”‚
│005  H  NOT APPLICABLE   VACATION HOURS                   VAC HRS  *  Y  047    â”‚
│006  H  NOT APPLICABLE   STATUTORY HOLIDAY HOURS          STAT HR  *  Y  020    â”‚
│007  H  NOT APPLICABLE   SICK HOURS                       SICK HR  *  Y  021    â”‚
│008  H  NOT APPLICABLE   BEREAVEMENT HOURS                BERV HR     Y  022    â”‚
│009  H  NOT APPLICABLE   JURY DUTY HOURS                  JURY HR     Y  023    â”‚
│010  H  NOT APPLICABLE   AVAILABLE HOURS 1                AVL HR1     N  024    â”‚
│011  H  NOT APPLICABLE   AVAILABLE HOURS 2                AVL HR2     N  025    â”‚
│012  H  NOT APPLICABLE   AVAILABLE HOURS 3                AVL HR3     N  026    â”‚
│013  H  NOT APPLICABLE   RELEASED BANKED OVERTIME HOURS   R.OT HR  *  Y  027    â”‚
│014  H  NOT APPLICABLE   EI INSURABLE HOURS               EI HR    *  Y         â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___                                     â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT  F11=Colours      â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS - SCREEN 5

 

T?

 

Displays the type of code; this field is not editable.

 

TAX TYPE

 

Displays the tax type of the code; this field is not editable.

 

DESCRIPTION

 

Enter a description.

 

[F2] to set as "UNUSED".

 

Setting the description of a payroll code to "UNUSED" has the effect of deleting the code, since the system will ignore it. The code is not really deleted in the sense that it is no longer in the system and can be restored at any time simply by removing the "UNUSED" description.

 

 

ABBREV

 

Enter an abbreviated description of up to 7 characters.


R?

 

"*" to indicate that this code has a reserved purpose.

 

Leave this field blank if it does not have a reserved purpose.

 

 

[F2] to leave the field blank.

 

The payroll system expects reserved purpose fields to be in their set location. So generally you will not be setting fields to a reserved purpose.

 

 

M?

 

"Y" to allow modifications to this code during payroll entry.

 

"N" to not allow modifications to this code during payroll entry.

 

ERN

 

Enter the associated earnings code.

 

This field is only applicable to hours codes.

 

 

 

PROCEDURE - SCREEN 6

 

Screen 6 enables you to select payroll codes from the master list of screen 5 for use in processing your payroll. The most convenient way to accomplish this is simply to use the arrow keys to toggle between screens 5 and 6 to select which codes are applicable to your payroll processing, leaving the other codes on screen 6 set to "UNUSED". All code fields defined on screen 5 are available on screen 6, accessible by using PgUp and PgDn to scroll.

 

Only those fields not set to "UNUSED" will be utilized for payroll processing. All codes set to "UNUSED" will be ignored.

 

PAYROLL COMPANY MASTER MAINTENANCE SCREEN 6 DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 6 OF 8                 â”‚
│                             COMPANY PAYROLL CODES                              â”‚
│COMPANY:   06  The Ideal Demo Company Inc.                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│     T? TAx TYPE         DESCRIPTION                      ABBREV   D? M? ERN    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│001  H  NOT APPLICABLE   SALARY HOURS                     SAL HRS     Y  015    â”‚
│002  H  NOT APPLICABLE   REGULAR HOURS                    REG HRS     Y  016    â”‚
│003  H  NOT APPLICABLE   OVERTIME HOURS                   O/T HRS     Y  017    â”‚
│004  H  NOT APPLICABLE   BANKED OVERTIME HOURS            B.OT HR     Y  018    â”‚
│005  H  NOT APPLICABLE   VACATION HOURS                   VAC HRS     Y  047    â”‚
│006  H  NOT APPLICABLE   STATUTORY HOLIDAY HOURS          STAT HR     Y  020    â”‚
│007  H  NOT APPLICABLE   SICK HOURS                       SICK HR     Y  021    â”‚
│008  H  NOT APPLICABLE   BEREAVEMENT HOURS                BERV HR     Y  022    â”‚
│009  H  NOT APPLICABLE   JURY DUTY HOURS                  JURY HR     Y  023    â”‚
│010  H  NOT APPLICABLE   UNUSED                           UNUSED      N         â”‚
│011  H  NOT APPLICABLE   UNUSED                           UNUSED      N         â”‚
│012  H  NOT APPLICABLE   UNUSED                           UNUSED      N         â”‚
│013  H  NOT APPLICABLE   RELEASED BANKED OVERTIME HOURS   R.OT HR     Y  027    â”‚
│014  H  NOT APPLICABLE   EI INSURABLE HOURS               EI HR       Y         â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___                                     â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT  F11=Colours      â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

FIELDS - SCREEN 6

 

T?

 

Displays the type of code; this field is not editable.

 

TAX TYPE

 

Displays the tax type of the code; this field is not editable.

 

DESCRIPTION

 

Enter a description.

 

[F2] to set as "UNUSED".

 

Setting the description of a payroll code to "UNUSED" has the effect of deleting the code, since the system will ignore it. The code is not really deleted in the sense that it is no longer in the system and can be restored at any time simply by removing the "UNUSED" description.

 

 

ABBREV

 

Enter an abbreviated description of up to 7 characters.

 

R?

 

"*" to indicate that this code has a reserved purpose.

 

Leave this field blank if it does not have a reserved purpose.

 

 

[F2] to leave the field blank.

 

The payroll system expects reserved purpose fields to be in their set location. So generally you will not be setting fields to a reserved purpose.

 

 

M?

 

"Y" to allow modifications to this code during payroll entry.

 

"N" to not allow modifications to this code during payroll entry.

 

ERN

 

Enter the associated earnings code.

 

This field is only applicable to hours codes.

 

 

 

PROCEDURE - SCREEN 7

 

Screen 7 enables you to determine which G/L accounts will be affected by your payroll codes. Each payroll code can reference a specific G/L account, and you can set up additional G/L groups of account references as you desire. You could set up a different set of G/L account references for each employee in your company. Such complexity is seldom needed and it is quite likely that one G/L group will serve your company adequately. In which case, there is no need, and it is not recommended, that you create more G/L groups than you actually need.


This flexibility enables you to track payroll expenses individually in the general ledger. For example, you may have a group of employees, salesmen for instance, whose payroll and deductions you wish to reference the same G/L accounts, but whose car allowances you wish to track separately. Setting up separate G/L groups for each salesman with all account references identical except for the car allowance benefit, would accomplish this.

 

G/L Group Maintenance

 

All G/L group maintenance is performed at the change payroll G/L group code editing window which is accessed from screen 7 by selecting option "C". The maintenance program enables you to modify group descriptions, delete and create groups, and zero or copy all G/L references between groups.

 

When you first access screen 7, the base G/L group will be displayed. Typically, you will use the base group as the "template" to create a new group. If you must create several new groups the most convenient way to do so is to create a new group based on an existing group that has similar G/L references. After the new group is created only those G/L accounts that differ from the template need be changed. You can, if desired, create a new group with all G/L references zeroed. You would then use the procedures described under modify a G/L group to set the references.

 

Changing individual payroll code G/L references is performed directly at screen 7. The payroll codes displayed on screen 7 are determined by which payroll codes are selected on screen 6. To add or remove payroll codes you must do so on screen 6.

 

PAYROLL COMPANY MASTER MAINTENANCE SCREEN 7 DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 7 OF 8                 â”‚
│                              GENERAL LEDGER CODES                              â”‚
│G/L GROUP:   *  BASE G/L GROUP                                                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│    DESCRIPTION                     G/L ACCOUNT                                 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│001 BANK (FOR PAYROLL CHEQUES)      06-00-2210  PAYROLL PAYABLE                 â”‚
│002 BANK (FOR NON-PAYROLL CHEQUES)  06-00-2210  PAYROLL PAYABLE                 â”‚
│003 BANK (FOR DIRECT DEPOSITS)      06-00-2210  PAYROLL PAYABLE                 â”‚
│004 ACCOUNT FOR NEGATIVE PAYROLLS   06-00-2210  PAYROLL PAYABLE                 â”‚
│015 SALARY PAY                      06-00-6400  WAGES & CONSULTING              â”‚
│017 OVERTIME PAY                    06-00-6400  WAGES & CONSULTING              â”‚
│018 BANKED OVERTIME PAY             06-00-6400  WAGES & CONSULTING              â”‚
│019 VACATION PAY                    06-00-6400  WAGES & CONSULTING              â”‚
│020 STATUTORY HOLIDAY PAY           06-00-6400  WAGES & CONSULTING              â”‚
│021 SICK PAY                        06-00-6400  WAGES & CONSULTING              â”‚
│022 BEREAVEMENT PAY                 06-00-6400  WAGES & CONSULTING              â”‚
│023 JURY DUTY PAY                   06-00-6400  WAGES & CONSULTING              â”‚
│027 RELEASED OVERTIME PAY           06-00-6400  WAGES & CONSULTING              â”‚
│030 BONUS                           06-00-6400  WAGES & CONSULTING              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY, C=CHANGE G/L GROUP (F4 TO EXIT) (PgUp/PgDn): ___                 â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT  F11=Colours      â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

PROCEDURE - CREATE A NEW G/L GROUP

 

At screen 7, the following prompt is displayed:

 

** M/#=MODIFY, C=CHANGE G/L GROUP (F4 TO EXIT) (PgUp/PgDn):

 

"C" to change G/L group.

 

The change payroll G/L group code editing window is displayed. The following prompts display within this window.


CHANGE PAYROLL GROUP EDITING WINDOW

┌────────────────────────────────────────────────────────────────────────────────┐
│                      < CHANGE PAYROLL G/L GROUP CODE >                         â”‚
│                                                                                â”‚
│** ENTER G/L GROUP CODE: *_______                                               â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│PRESS ENTER TO MODIFY/DELETE THIS GROUP.                                        â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER G/L GROUP CODE:

 

Enter the name of the new G/L group to create.

 

You can enter up to 8 characters. Typically, payroll G/L group codes begin with "*" to distinguish them from other codes in the system, but this is fully optional.

 

 

** THIS G/L GROUP DOESN'T EXIST. CREATE IT ? (Y/N)

 

"N" to return to previous field.

 

"Y" to proceed and create new group.

 

** ENTER G/L GROUP DESCRIPTION:

 

Enter a description.

 

You can enter up to 30 characters.

 

 

** 1=SET ALL G/L CODES TO ZERO, 2=COPY G/L CODES FROM GROUP *:

 

"1" to set all G/L account references to 00-00-0000.

 

The new group is created and you are returned to screen 7 with the newly created group displayed, where you can assign the desired G/L account references. See PROCEDURE - MODIFY A G/L GROUP.

 

 

"2" to copy G/L account references from displayed group.

 

** PROCEED WITH CREATION OF G/L GROUP? (Y/N)

 

"Y" to create the new group.

 

The new group is created and you are returned to screen 7 with the newly created group displayed, where you can modify the G/L account references as desired. See PROCEDURE - MODIFY A G/L GROUP.

 

 

"N" to return to the previous prompt.

 


PROCEDURE - MODIFY A G/L GROUP   

 

At screen 7, the following prompt is displayed.

 

** M/#=MODIFY, C=CHANGE G/L GROUP (F4 TO EXIT) (PgUp/PgDn):

 

"C" to change G/L group.

 

The change payroll G/L group code editing window is displayed. The following prompts display within this window.

 

 

[Enter] to modify or delete the displayed G/L group.

 

Whatever group is currently displayed on screen 7, pressing [Enter] here will affect that group. Make sure the correct group is displayed before proceeding. If not press [F4] to return to screen 7 and display the correct group.

 

 

** ENTER G/L GROUP CODE: *  BASE G/L GROUP
** 1=CHANGE DESCRIPTION, 2=COPY/ZERO G/L CODES, 3=DELETE THIS GROUP:

 

"1" to change the description.

 

** ENTER G/L GROUP DESCRIPTION:

 

Enter the desired description of up to 30 characters.

 

You are returned to screen 7 with the group displayed and the new description.

 

 

"2" to copy or zero out all G/L references.

 

** 1=SET ALL G/L CODES TO ZERO, 2=COPY G/L CODES FROM ANOTHER GROUP:

 

"1" to set all G/L account references to 00-00-0000.

 

** PROCEED WITH SETTING ALL G/L CODES TO ZERO ? (Y/N)

 

"Y" for yes.

 

You are returned to screen 7 with the group displayed and all G/L codes set to zero.

 

 

"N" to return to the previous prompt.

 

"2" to copy the G/L account references from another group.

 

** ENTER GROUP TO COPY G/L CODES FROM:

 

Enter the G/L group code to copy the G/L account references.

 

** PROCEED WITH COPYING G/L CODES FROM_TO_?(Y/N)

 

"Y" for yes.

 

You are returned to screen 7 with the group displayed.

 

 

"N" to return to the previous prompt.


"3" to delete the displayed group.

 

** PROCEED WITH DELETION OF G/L GROUP ? (Y/N)

 

"Y" to delete.

 

The group is deleted and you are returned to screen 7 with the previous group displayed.

 

 

"N" to return to the previous prompt. 

 

[F2] to select the base group.

 

[F4] to close window and return to screen 7 display.

 

[F5] to display list of G/L group codes for selection.

 

 

PROCEDURE - MODIFY THE G/L ACCOUNT REFERENCES OF A GROUP   

 

At screen 7, the following prompt is displayed.

 

** M/#=MODIFY, C=CHANGE G/L GROUP (F4 TO EXIT) (PgUp/PgDn):

 

Enter the line item of the G/L reference to modify.

 

The cursor is positioned at the G/L ACCOUNT field.

 

 

G/L ACCOUNT

 

Enter the desired G/L account.

 

Enter only the division and account number, don't include the company number at front of the code since the program will automatically insert it.

 

 

[F2] to set account to 00-0000.

 

[F5] to display list of G/L accounts for selection.

 

After the G/L account is entered or set to zero, the cursor is positioned at the G/L ACCOUNT field of the next code, proceed as above until you have made all desired changes.

 

 

[Enter] to accept the displayed value of a field.

 

[F4] to exit edit mode.

 

** ENTER LINE NUMBER TO MODIFY (PgUp/PgDn):

 

Enter the number of next code to modify, if any.

 

[Enter] to indicate modifications completed.

 

** OK TO UPDATE ? (CR=UPDATE; F2=MODIFY; F4=BYPASS):

 

[Enter] to confirm and update.

 

[F2] to return to previous prompt for additional modifications.


[F4] to discard all changes and revert to original values.

 

You are then returned to screen 1.

 

 

 

FIELDS - SCREEN 7

 

G/L GROUP

 

Displays the code and name of current G/L group.

 

PAYROLL CODE

 

Displays the payroll code of the line item.

 

This field is not editible. The payroll codes that are displayed are determined by which payroll codes are selected on screen 6. Too add or remove payroll codes you must do so on screen 6.

 

 

DESCRIPTION

 

Displays the description of the payroll code of the line item.

 

The first four line items are not payroll codes, but G/L account descriptions.

 

 

G/L ACCOUNT

 

Displays the G/L account code and name of the line item.

 

This field is not editable.

 

 

See Appendix B for an example of a G/L Group.

 

 

PROCEDURE - SCREEN 8

 

Screen 8 enables you to select which of your payroll codes will appear on the employee maintenance screens 5/6 - hours, earnings and deductions and in what specific order they will appear. See 31184 Employee Maintenance.


┌────────────────────────────────────────────────────────────────────────────────┐
│                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 8 OF 8                 â”‚
│                           EMPLOYEE MAINTENANCE CODES                           â”‚
│COMPANY:   06  The Ideal Demo Company Inc.                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│    DESCRIPTION           T?  F? CODE                         DEFAULT   M? S?   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│01  REGULAR HOURS         H   P  000  NOT APPLICABLE             0.00   B  00   â”‚
│02  OVERTIME HOURS        H   P  003  OVERTIME HOURS             0.00   B  08   â”‚
│03  SALARY HOURS          H   P  001  SALARY HOURS               0.00   B  07   â”‚
│04  BANKED O/T HOURS      H   P  004  BANKED OVERTIME HOUR       0.00   B  09   â”‚
│05  EI HOURS              H   P  014  EI INSURABLE HOURS         0.00   B  10   â”‚
│06  SALARY                E   P  015  SALARY PAY                 0.00   B  00   â”‚
│07  UNUSED                NA  P  000  NOT APPLICABLE             0.00   B  00   â”‚
│08  BONUS                 E   P  030  BONUS                      0.00   B  13   â”‚
│09  UNUSED                NA  P  000  NOT APPLICABLE             0.00   B  00   â”‚
│10  VAC. PAY RELEASED     E   P  047  VACATION PAY RELEASE       0.00   B  11   â”‚
│11  BANKED O/T RELEASED   E   P  032  UNUSED                     0.00   B  12   â”‚
│12  UNUSED                NA  P  000  NOT APPLICABLE             0.00   B  00   â”‚
│13  UNUSED                NA  P  000  NOT APPLICABLE             0.00   B  00   â”‚
│14  EMPLOYEE'S LTD        D   P  076  EMPLOYEE'S LTD             0.00   B  14   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___                                     â”‚
│   Arrow Left/Right or Shift F1-F8 for other screens  F4=EXIT  F11=Colours      â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS - SCREEN 8

 

DESCRIPTION

 

Enter the desired description.

 

This is exactly as it will appear on your earnings statements.

 

 

[Enter] to accept the displayed value.

 

[F2] to set to "UNUSED".

 

This flags the item so that it will not appear on the employee maintenance screens.

 

 

T?

 

"H" for hours type.

 

"E" for earnings type.

 

"D" for deduction type.

 

"B""N" for benefit (non-taxable) type.

 

"B""T" for benefit (taxable) type.

 

"N""A" for not applicable.

 

F?

 

"M" per month.

 

"P" per payroll.

 

"H" for cents per hour.

 

"%" fpr a percent of earnings.

 

CODE

 

Enter the payroll code of this line item.

 

Enter "000" for NOT APPLICABLE.

 

 

[Enter] to accept the displayed value.

 

[F5] to display list of payroll codes for selection.


PAYROLL LIST DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│ Jul05/07              ***** SPECIFIC PAYROLL CODES *****              17:32:25 â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│       CODE      DESCRIPTION                                                    â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│  1    001       SALARY HOURS                                                   â”‚
│  2    002       REGULAR HOURS                                                  â”‚
│  3    003       OVERTIME HOURS                                                 â”‚
│  4    004       BANKED OVERTIME HOURS                                          â”‚
│  5    005       VACATION HOURS                                                 â”‚
│  6    006       STATUTORY HOLIDAY HOURS                                        â”‚
│  7    007       SICK HOURS                                                     â”‚
│  8    008       BEREAVEMENT HOURS                                              â”‚
│ â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€â”€ â”‚
│** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

DEFAULT

 

Enter the default amount.

 

This is the amount to be used when adding employees in the employee maintenance program.

 

 

[Enter] to accept the displayed value.

 

M?

 

The processing modes allowed for the item during payroll processing.

 

 

[Enter] to accept the default value.

 

"A" to set to automatic only.

 

"M" to set to manual only.

 

"B" to enable both.

 

S?

 

This field defines the Sort order of the item as it will appear on the employee maintenance screen.

 

 

Enter "00" for UNUSED.

 

[Enter] to accept the displayed value.

 


APPENDIX A - MASTER PAYROLL CODES                      

                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 5 OF 8
                              MASTER PAYROLL CODES

     T? TAX TYPE         DESCRIPTION                      ABBREV   R? M? ERN
                                                                                
Hours Codes:

001  H  NOT APPLICABLE   SALARY HOURS                     SAL HRS  *  Y  015
002  H  NOT APPLICABLE   REGULAR HOURS                    REG HRS  *  Y  016
003  H  NOT APPLICABLE   OVERTIME HOURS                   O/T HRS  *  Y  017
004  H  NOT APPLICABLE   BANKED OVERTIME HOURS            B.OT HR  *  Y  018
005  H  NOT APPLICABLE   VACATION HOURS                   VAC HRS  *  Y  047
006  H  NOT APPLICABLE   STATUTORY HOLIDAY HOURS          STAT HR  *  Y  020
007  H  NOT APPLICABLE   SICK HOURS                       SICK HR  *  Y  021
008  H  NOT APPLICABLE   BEREAVEMENT HOURS                BERV HR     Y  022
009  H  NOT APPLICABLE   JURY DUTY HOURS                  JURY HR     Y  023
010  H  NOT APPLICABLE   AVAILABLE HOURS 1                AVL HR1     N  024
011  H  NOT APPLICABLE   AVAILABLE HOURS 2                AVL HR2     N  025
012  H  NOT APPLICABLE   AVAILABLE HOURS 3                AVL HR3     N  026
013  H  NOT APPLICABLE   RELEASED BANKED OVERTIME HOURS   R.OT HR  *  Y  027
014  H  NOT APPLICABLE   EI INSURABLE HOURS               EI HR    *  Y

Earnings Codes:

015  E  REGULAR          SALARY PAY                       SAL PAY  *  Y
016  E  REGULAR          REGULAR PAY                      REG PAY  *  Y
017  E  REGULAR          OVERTIME PAY                     O/T PAY  *  Y
018  E  REGULAR          BANKED OVERTIME PAY              B.OT PY  *  Y
019  E  VACATION PAY     VACATION PAY                     VAC PAY  *  Y
020  E  REGULAR          STATUTORY HOLIDAY PAY            STAT PY  *  Y
021  E  REGULAR          SICK PAY                         SICK PY  *  Y
022  E  REGULAR          BEREAVEMENT PAY                  BERV PY     Y
023  E  REGULAR          JURY DUTY PAY                    JURY PY     Y
024  E  REGULAR          AVAILABLE HOURLY PAY 1           AVL PY1     N
025  E  REGULAR          AVAILABLE HOURLY PAY 2           AVL PY2     N
026  E  REGULAR          AVAILABLE HOURLY PAY 3           AVL PY3     N
027  E  REGULAR          RELEASED OVERTIME PAY            R.OT PY  *  Y
028  E  REGULAR          UNUSED                           UNUSED      N
029  E  REGULAR          UNUSED                           UNUSED      N
030  E  LIKE BONUS       BONUS                            BONUS       Y
031  E  LIKE BONUS       RETROACTIVE PAY                  RETRO       Y
032  E  LIKE BONUS       UNUSED                           UNUSED      N
033  E  LIKE BONUS       TERMINATION PAYMENT              TERM PY     Y
034  E  LIKE BONUS       LUMP OVERTIME PAY RELEASED       LUMP OT  *  Y
035  E  LIKE COMMISSION  COMMISSION                       COMMSN      Y
036  E  LIKE COMMISSION  UNUSED                           UNUSED      N
037  E  LIKE COMMISSION  UNUSED                           UNUSED      N
038  E  LIKE COMMISSION  UNUSED                           UNUSED      N
039  E  LIKE COMMISSION  UNUSED                           UNUSED      N

Calculated Codes

040  C  NOT APPLICABLE   WAGES (NO VP OR TAX BEN)         WAGES    *  N
041  C  NOT APPLICABLE   GROSS PAY (VP BUT NO TAX BEN)    GROSS    *  N
042  C  NOT APPLICABLE   DEDUCTIONS (NO VP WITHHELD)      DEDUCT   *  N
043  C  NOT APPLICABLE   NET PAY                          NET PAY  *  N
044  C  NOT APPLICABLE   EXPENSES PAID                    EXPENSE  *  N
045  C  NOT APPLICABLE   TAXABLE EARNINGS                 TAX ERN  *  N
046  C  NOT APPLICABLE   CPP EARNINGS                     CPP ERN  *  N
047  E  VACATION PAY     VACATION PAY RELEASED            V/P REL  *  Y
048  C  NOT APPLICABLE   EI EARNINGS                      INS ERN  *  N
049  C  NOT APPLICABLE   TAXABLE BENEFITS                 TAX BEN  *  N

Deductions Codes:

050  D  AFTER TAX        INCOME TAX                       INC TAX  *  Y
051  D  AFTER TAX        RESERVED                         RESERVE  *  Y
052  D  AFTER TAX        U.I.C.                           U.I.C.   *  Y
053  D  AFTER TAX        C.P.P.                           C.P.P.   *  Y
054  D  AFTER TAX        RESERVED                         RESERVE  *  Y
055  D  AFTER TAX        RESERVED                         RESERVE  *  Y
056  D  AFTER TAX        RESERVED                         RESERVE  *  Y
057  D  AFTER TAX        RESERVED                         RESERVE  *  N
058  D  AFTER TAX        RESERVED                         RESERVE  *  N
059  D  AFTER TAX        RESERVED                         RESERVE  *  N
060  D  PRE-TAX YEARLY   RRSP                             RRSP B      Y
061  D  PRE-TAX YEARLY   REGISTERED PENSION PLAN          PENSN B     Y
062  D  PRE-TAX YEARLY   UNION DUES                       UNION       Y
063  D  PRE-TAX YEARLY   RESERVED                         RESERVE  *  N
064  D  PRE-TAX YEARLY   RESERVED                         RESERVE  *  N
065  D  PRE_TAX          RRSP (LUMP SUM)                  RRSP L      Y
066  D  PRE_TAX          UNION INITIATION                 UN INIT     Y
067  D  PRE_TAX          RESERVED                         RESERVE  *  N
068  D  PRE_TAX          RESERVED                         RESERVE  *  N
069  D  PRE_TAX          RESERVED                         RESERVE  *  N
070  D  AFTER TAX        EMPLOYEE'S RRSP AFTER TAX        RRSP A      Y
071  D  AFTER TAX        EMPLOYEE'S PENSION AFTER TAX     PENSN A     Y
072  D  AFTER TAX        UNION INITIATION                 UN INIT     Y
073  D  AFTER TAX        EMPLOYEE'S M.S.P.                M.S.P.      Y
074  D  AFTER TAX        EMPLOYEE'S EXTENDED HEALTH       E.H.B.      Y
075  D  AFTER TAX        EMPLOYEE'S DENTAL                DENTAL      Y
076  D  AFTER TAX        EMPLOYEE'S L.T.D.                L.T.D.      Y
077  D  AFTER TAX        EMPLOYEE'S LIFE INSURANCE        LIFE        Y
078  D  AFTER TAX        EMPLOYEE'S A.D. & D.             AD&D        Y
079  D  AFTER TAX        EMPLOYEE'S WEEKLY INDEMNITY      W.I.        Y
080  D  AFTER TAX        EMPLOYEE'S DEPENDANT LIFE        D. LIFE     Y
081  D  AFTER TAX        EMPLOYEE'S W.C.B.                W.C.B.      Y
082  D  AFTER TAX        EMPLOYEE'S CANADA SAVINGS BOND   C.S.B.      Y
083  D  AFTER TAX        EMPLOYEE'S SAVINGS               SAVINGS     Y
084  D  AFTER TAX        EMPLOYEE'S CHARITY               CHARITY     Y
085  D  AFTER TAX        ADVANCE                          ADVANCE     Y
086  D  AFTER TAX        GARNISHE WAGES                   GARNISH     Y
087  D  AFTER TAX        UNUSED                           UNUSED      N
088  D  AFTER TAX        UNUSED                           UNUSED      N
089  D  AFTER TAX        UNUSED                           UNUSED      N
090  D  AFTER TAX        UNUSED                           UNUSED      N
091  D  AFTER TAX        UNUSED                           UNUSED      N
092  D  AFTER TAX        UNUSED                           UNUSED      N
093  D  AFTER TAX        UNUSED                           UNUSED      N
094  D  AFTER TAX        UNUSED                           UNUSED      N
095  D  AFTER TAX        UNUSED                           UNUSED      N
096  D  AFTER TAX        UNUSED                           UNUSED      N
097  D  AFTER TAX        UNUSED                           UNUSED      N
098  D  VACATION PAY     V/P WITHHELD (UNION)             V/P W-U  *  Y
099  D  VACATION PAY     V/P WITHHELD (EMPLOYEE)          V/P W-E  *  Y

Benefits Codes:

100  B  NON-TAXABLE      EMPLOYER'S U.I.C.                U.I.C.   *  Y
101  B  NON-TAXABLE      EMPLOYER'S C.P.P.                C.P.P.   *  Y
102  B  NON-TAXABLE      EMPLOYER'S RRSP                  RRSP        Y
103  B  NON-TAXABLE      EMPLOYER'S PENSION               PENSION     Y
104  B  NON-TAXABLE      EMPLOYER'S M.S.P.                M.S.P.      Y
105  B  NON-TAXABLE      EMPLOYER'S EXTENDED HEALTH       E.H.B.      Y
106  B  NON-TAXABLE      EMPLOYER'S DENTAL                DENTAL      Y
107  B  NON-TAXABLE      EMPLOYER'S L.T.D.                L.T.D.      Y
108  B  NON-TAXABLE      EMPLOYER'S LIFE                  LIFE        Y
109  B  NON-TAXABLE      EMPLOYER'S A.D. & D.             AD&D        Y
110  B  NON-TAXABLE      EMPLOYER'S WEEKLY INDEMNITY      W.I.        Y
111  B  NON-TAXABLE      EMPLOYER'S D. LIFE               D.LIFE      Y
112  B  NON-TAXABLE      EMPLOYER'S W.C.B.                W.C.B.      Y
113  B  NON-TAXABLE      EMPLOYER'S D.P.S.P.              DPSP        Y
114  B  NON-TAXABLE      EMPLOYER'S PROFIT SHARING        PRFT SH     Y
115  B  NON-TAXABLE      EMPLOYER'S STOCK OPTIONS         STK OPT     Y
116  B  NON-TAXABLE      UNUSED                           UNUSED      N
117  B  NON-TAXABLE      UNUSED                           UNUSED      N
118  B  NON-TAXABLE      UNUSED                           UNUSED      N
119  B  NON-TAXABLE      UNUSED                           UNUSED      N
120  B  TAXABLE          EMPLOYER'S M.S.P.                M.S.P.      Y
121  B  TAXABLE          EMPLOYER'S LIFE OVER $25,000     LIFE-O      Y
122  B  TAXABLE          EMPLOYER'S AUTO STANDBY CHARGE   AUTO        Y
123  B  TAXABLE          EMPLOYER'S ACCOMMODATION         H.B.L.      Y
124  B  TAXABLE          EMPLOYER'S PARKING               PARKING     Y
125  B  TAXABLE          EMPLOYER'S TRAVEL                TRAVEL      Y
126  B  TAXABLE          UNUSED                           UNUSED      N
127  B  TAXABLE          UNUSED                           UNUSED      N
128  B  TAXABLE          UNUSED                           UNUSED      N
129  B  TAXABLE          UNUSED                           UNUSED      N
130  B  TAXABLE          EMPLOYER'S RRSP (TAXABLE)        RRSP TX     Y
131  B  TAXABLE          UNUSED                           UNUSED      N
132  B  TAXABLE          UNUSED                           UNUSED      N
133  B  TAXABLE          UNUSED                           UNUSED      N
134  B  TAXABLE          UNUSED                           UNUSED      N
135  B  TAXABLE          UNUSED                           UNUSED      N
136  B  TAXABLE          UNUSED                           UNUSED      N
137  B  TAXABLE          UNUSED                           UNUSED      N
138  B  TAXABLE          UNUSED                           UNUSED      N
139  B  TAXABLE          UNUSED                           UNUSED      N

Expenses Codes:

140  X  NOT APPLICABLE   UNUSED                           UNUSED      N
141  X  NOT APPLICABLE   UNUSED                           UNUSED      N
142  X  NOT APPLICABLE   UNUSED                           UNUSED      N
143  X  NOT APPLICABLE   UNUSED                           UNUSED      N
144  X  NOT APPLICABLE   UNUSED                           UNUSED      N
145  X  NOT APPLICABLE   UNUSED                           UNUSED      N
146  X  NOT APPLICABLE   UNUSED                           UNUSED      N
147  X  NOT APPLICABLE   UNUSED                           UNUSED      N
148  X  NOT APPLICABLE   UNUSED                           UNUSED      N
149  X  NOT APPLICABLE   UNUSED                           UNUSED      N
150  X  NOT APPLICABLE   UNUSED                           UNUSED      N





APPENDIX B - EXAMPLE G/L GROUP                        

                 PAYROLL PARAMETERS MAINTENANCE - SCREEN 7 OF 8
                              GENERAL LEDGER CODES
G/L GROUP:   *  BASE G/L GROUP
                                                                                
    DESCRIPTION                     G/L ACCOUNT
                                                                                
001 BANK (FOR PAYROLL CHEQUES)      06-00-2210  PAYROLL PAYABLE
002 BANK (FOR NON-PAYROLL CHEQUES)  06-00-2210  PAYROLL PAYABLE
003 BANK (FOR DIRECT DEPOSITS)      06-00-2210  PAYROLL PAYABLE
004 ACCOUNT FOR NEGATIVE PAYROLLS   06-00-2210  PAYROLL PAYABLE
015 SALARY PAY                      06-00-6400  WAGES
017 OVERTIME PAY                    06-00-6400  WAGES
018 BANKED OVERTIME PAY             06-00-6400  WAGES
019 VACATION PAY                    06-00-6400  WAGES
020 STATUTORY HOLIDAY PAY           06-00-6400  WAGES
021 SICK PAY                        06-00-6400  WAGES
022 BEREAVEMENT PAY                 06-00-6400  WAGES
023 JURY DUTY PAY                   06-00-6400  WAGES
027 RELEASED OVERTIME PAY           06-00-6400  WAGES
030 BONUS                           06-00-6400  WAGES
034 LUMP OVERTIME PAY RELEASED      00-00-0000  *** NOT SPECIFIED ***
047 VACATION PAY RELEASED           06-00-6400  WAGES
050 INCOME TAX                      06-00-2200  PAYROLL WITHHOLDINGS PAYABLE
052 E.I.                            06-00-2200  PAYROLL WITHHOLDINGS PAYABLE
053 C.P.P.                          06-00-2200  PAYROLL WITHHOLDINGS PAYABLE
076 EMPLOYEE'S LTD                  06-00-6452  EMPLOYEE'S LTD PAYMENT
077 EMPLOYEE'S LIFE                 06-00-6450  EMPLOYEE BENEFITS
078 EMPLOYEE'S LTD 2                06-00-6452  EMPLOYEE'S LTD PAYMENT
085 ADVANCE REPAYMENT               06-00-6450  EMPLOYEE BENEFITS
086 GARNISHMENT                     06-00-6450  EMPLOYEE BENEFITS
099 V/P WITHHELD (EMPLOYEE)         06-00-6400  WAGES
100 EMPLOYER'S E.I.                 06-00-6410  COMPANY UIC/CPP CONTRIBUTIONS
101 EMPLOYER'S C.P.P.               06-00-6410  COMPANY UIC/CPP CONTRIBUTIONS
102 EMPLOYER'S RRSP (NON-TAXABLE)   00-00-0000  *** NOT SPECIFIED ***
120 EMPLOYER'S M.S.P. (TAXABLE)     00-00-0000  *** NOT SPECIFIED ***
121 EMPLOYER'S LIFE (TAXABLE)       00-00-0000  *** NOT SPECIFIED ***
140 HOME OFFICE RENTAL              06-00-7005  HOME OFFICE RENTAL
200 EMPLOYER'S E.I.                 06-00-2200  PAYROLL WITHHOLDINGS PAYABLE
201 EMPLOYER'S C.P.P.               06-00-2200  PAYROLL WITHHOLDINGS PAYABLE
202 EMPLOYER'S RRSP (NON-TAXABLE)   00-00-0000  *** NOT SPECIFIED ***
220 EMPLOYER'S M.S.P. (TAXABLE)     00-00-0000  *** NOT SPECIFIED ***
221 EMPLOYER'S LIFE (TAXABLE)       00-00-0000  *** NOT SPECIFIED ***