IdealWare Online Users Manual

PR4-08 P/R MAINTENANCE
46396 Employee Titles

 

PURPOSE

 

The employee titles maintenance program allows you to add, modify and delete your employee titles codes. Employee titles are optional designations you may assign to your employees in the employee maintenance program.

 

Employee Titles Maintenance is accessed from:

  • Payroll Super User menu.

 

PROCEDURE

 

Select Employee Titles Maintenance from the Payroll Super User menu. The employee titles maintenance screen displays.

 

PAYROLL EMPLOYEE TITLES MAINTENANCE SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Jul11/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                       PAYROLL EMPLOYEE TITLE MAINTENANCE                       â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│     EMPLOYEE TITLE CODE                _____                                   â”‚
│                                                                                â”‚
│   1 TITLE DESCRIPTION                                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
EMPLOYEE TITLE CODE

 

Enter the employee title code you wish to add, modify or delete.

 

To add a new code see ADD A CODE. To modify or delete an existing code see MODIFY AN EXISTING CODE.

 

 

[F2] to scan through existing codes.

 

[F4] to exit to menu.

 

[F5] to display list of department codes for selection.

 


ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (ENTER=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code the following prompt is displayed.

 

** ENTER LINE # TO MODIFY, D=DELETE, ENTER=CONTINUE:

 

Enter the number of the field you wish to modify.

 

[Enter] to clear the display and return to the CODE field.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.

 

** OK TO UPDATE? (ENTER=UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

Example Payroll Employee Titles Maintenance Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Jul11/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                       PAYROLL EMPLOYEE TITLE MAINTENANCE                       â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│     EMPLOYEE TITLE CODE                ADMIN                                   â”‚
│                                                                                â”‚
│   1 TITLE DESCRIPTION                  ADMINISTRATIVE                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** ENTER LINE # TO MODIFY, D=DELETE, ENTER=CONTINUE:  _                         â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

1 TITLE DESCRIPTION

 

Enter the desired description for the employee code.