The invoice register/update program prints a summary of the invoices that have been printed in the batch and enables the batch to be updated. Printed and updated invoices will not be selected again in subsequent invoice printing batches.
The invoice register/update program is accessed from:
Invoice Printing Program, upon successful printing.
Sale Processing Menu, Invoice Register & Update.
PROCEDURE
After printing the registers the following prompt displays.
** ARE INVOICES PRINTED OK? (Y/N):
Select option "Y" to display the batch options.
** ENTER OPTION..... REPRINT; FORMS PRINTING; UPDATE; ABORT; END:
"R" to reprint batch register.
"F" to reprint invoices.
See 31550 - INVOICE PRINTING, BATCH CREATION/ACCESS.
"U" to update batch.
Updating the batch will do the following:
Remove the printed invoices from the invoice print file so that these invoices will not be selected in subsequent invoice printing batches.
Remove the invoice printing batch. You will now be able to perform order register processing.
"A" to abort the batch.
The invoices will be selected in subsequent invoice printing batches.
"E" to exit to menu.
The batch remains open and available for further processing.
An example Summary Register printout follows.
IDEALWARE
04/16/07 12:43:51 PAGE: 1
INVOICE PRINTING SUMMARY REGISTER - BATCH: VI0005 - INVOICE DATE: 04/16/07
---------------------------------------------------------------------------------------------------------------------
SEQ BILL-TO ORDER INVOICE SUB PRICE ORDER PAYMENT
NUMBER CODE NUMBER INVOICE TOTAL DISCOUNT PST GST CARTAGE TOTAL DISCOUNT
---------------------------------------------------------------------------------------------------------------------
000005 AAAWOO 01-A100859 01A100859 1,560.00 .00 .00 109.20 .00 1,669.20 .00
000006 AHCON 01-A100860 01A100860 232.00 .00 .00 16.24 .00 248.24 .00
000007 DIVCON 01-A100863 01A100863 2,148.75 .00 .00 150.41 .00 2,299.16 .00
000008 DIVCON 01-A100865 01A100865 335.98 .00 .00 23.52 .00 359.50 .00
000009 GALBRA 01-A100857 01A100857 868.00 .00 .00 60.76 .00 928.76 .00
000010 HURLFRE 01-A100856 01A100856 4,395.00 .00 .00 307.65 .00 4,702.65 .00
000011 WOOCON 01-A100858 01A100858 999.50 .00 .00 69.97 .00 1,069.47 .00
--------- --------- --------- --------- --------- --------- ---------
RECORDS: 7 10,539.23 .00 .00 737.75 .00 11,276.98 .00
========= ========= ========= ========= ========= ========= =========
FIELDS
SEQ NUMBER line number in batch
BILL-TO CODE customer code
ORDER NUMBER order number
INVOICE invoice number
SUBTOTAL sub total amount
PRICE DISCOUNT discount amount
PST PST
GST GST
CARTAGE shipping charges
TOTAL total invoice amount