IdealWare Online Users Manual

PR4-07 P/R MAINTENANCE
31188 Employee Rehires/Terminations

 

PURPOSE

 

The employee rehire/termination program enables you to flag employee record files as terminated or rehired. When flagged as terminated, the employee will not be processed by payroll processing programs. The record remains in the payroll system and can be recovered at any time by rehiring the employee.

 

Employee Rehire/Termination is accessed from:

  • Employee Maintenance program.

 

PROCEDURE - TERMINATE AN EMPLOYEE

 

At any screen of the employee maintenance program enter the employee code to terminate. To terminate the employee select "T" from the following prompt.

 

** M/#=MODIFY, T=TERMINATE, P=PRINTOUT:

 

"T" to terminate the employee.

 

TERMINATION DATE

 

Enter the effective date of termination.

 

[Enter] to accept the current system date.

 

TERMINATION CODE (A-N)

 

Enter the applicable ROE - Reason for Termination Code.

 

[F3] to return to previous field.

 

CONTACT NAME

 

Enter the name of the responsible payroll contact person.

 

[Enter] to accept the displayed name.

 

[F2] for none.

 

[F3] to return to previous field.

 

CONTACT TELEPHONE

 

Enter the payroll contact person's telephone number.

 

[Enter] to accept the displayed number.

 

[F2] for none.

 

[F3] to return to previous field.


FINAL ENDING DATE

 

Enter employee's last working day or last day of final pay period.

 

[Enter] to accept the current system date.

 

[F3] to return to previous field.

 

FINAL VACATION PAY

 

Enter any additional Vacation Pay earned on the final payroll.

 

[F2] for 0.00.

 

[F3] to return to previous field.

 

PRINTOUT OR ROE (P/R)

 

"P" to print an information report to plain paper.

 

"R" to print to an ROE form.

 

You are taken to the print selection menu.

 

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

After printing the following prompt is displayed.

 

** CHECK PRINTOUT AND ENTER OPTION 1-3: _
   1=FINALIZE TERMINATION, 2=BYPASS TERMINATION, 3=TERMINATION OPTIONS

 

"1" to finalize termination process and update employee file.

 

"2" to skip termination and return to the main screen.

 

"3" to change the selections made above and continue.

 

F4=SKIP TERMINATE

 

[F4] to not terminate and return to screen 1 display.

 

 

PROCEDURE - REHIRE AN EMPLOYEE

 

At any screen, if you enter an existing employee code of a terminated employee you will be prompted whether or not you wish to modify the code. To REHIRE the employee select "R".

 

** M/#=MODIFY, R=REHIRE, P=PRINTOUT:

 

"R" to rehire the employee.

 

Enter the effective date of rehire in the format MMDDYYYY.

 

[Enter] to accept the displayed current system date

 

[F4] to skip rehire and return to the main screen.

 

** 1=FINALIZE REHIRE, 2=BYPASS REHIRE, 3=REHIRE DATE:

 

"1" to finalize rehire process and update employee file.

 

"2" to skip rehire and return to the main screen.

 

"3" to change the rehire date.

 

** CLEAR EMPLOYEE'S EI HISTORY ? (Y/N):

 

"Y" for yes.

 

Select this option when you are actually rehiring a formerly terminated employee.

 

 

"N" for no.

 

Select this option when you are only rehiring in order to reprint the terminated employee's ROE.