IdealWare Online Users Manual

SP4-06 S/P MAINTENANCE
31608 Payment Type Maintenance

 

PURPOSE

 

Payment types code maintenance is used to modify payment type codes. Payment type codes are used to relate G/L codes with various payment methods as specified during cash till sales entry, payment processing. The G/L is affected when cash till sales or refunds are processed through the order register and update program.

 

The following payment codes will have been supplied with your system and cannot be deleted. However, the G/L codes for these payment types must be set to match your G/L configuration.

 

Code    Description

 

AX  =  AMERICAN EXPRESS

C   =  CASH

CC  =  CLIENT CARD

CH  =  CHEQUE

D   =  DEBIT CARD

M   =  MASTERCARD

V   =  VISA

 

Payment Types Maintenance is accessed from:

  • Cash Sales Maintenance menu.

 

PROCEDURE

 

Select Payment Types Maintenance from the Cash Sales Maintenance menu. The payment types maintenance screen displays.

 

CASH SALES PAYMENT TYPE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│07/22/08                    D E M O   C O M P A N Y                             â”‚
│                      CASH SALES PAYMENT TYPE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│     PAYMENT TYPE             __                                                â”‚
│                                                                                â”‚
│  1 LONG DESCRIPTION                                                            â”‚
│  2 SHORT DESCRIPTION                                                           â”‚
│  3 SALE G/L CODE                                                               â”‚
│  4 REFUND G/L CODE                                                             â”‚
│  5 OPEN TILL DRAWER?                                                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
PAYMENT TYPE CODE

 

Enter code of payment type to add, modify or delete.

 

To add a new code see ADD A CODE. To modify or delete an existing code see MODIFY AN EXISTING CODE.

 

 

[F2] to display next payment type code on file.

 

Press [Enter] to scan remaining codes. This clears the PAYMENT TYPE field. Press [F2] to display the next payment type code on file.

 

 

[F4] to exit to menu.

 

[F5] to display list of payment types for selection.

 

Example Payment Types Maintenance Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/22/08                    D E M O   C O M P A N Y                             â”‚
│                      CASH SALES PAYMENT TYPE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│     PAYMENT TYPE             D                                                 â”‚
│                                                                                â”‚
│  1 LONG DESCRIPTION          DEBIT CARD                                        â”‚
│  2 SHORT DESCRIPTION         DEBIT                                             â”‚
│  3 SALE G/L CODE             01-1000       BANK ACCOUNT                        â”‚
│  4 REFUND G/L CODE           01-1000       BANK ACCOUNT                        â”‚
│  5 OPEN TILL DRAWER?                                                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** FIELD# TO MODIFY; 'D' TO DELETE; CR TO CONTINUE: __                          â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code the following prompt is displayed.

 

** ENTER FIELD # TO MODIFY, D=DELETE, CR=CONTINUE:

 

[Enter] to clear the display and return to the CODE field.

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

 

FIELDS

 

PAYMENT TYPE

 

Enter 2 character Payment Type code.

 

LONG DESCRIPTION

 

Enter 30 character description.

 

SHORT DESCRIPTION

 

Enter 7 character description.

 

SALE GL CODE

 

Enter G/L  account affected by "sales" with payment method.

 

[F5] to display list of G/L codes for selection. 


REFUND GL CODE

 

Enter G/L account affected by "refunds" with this payment method.

 

[F5] to display list of G/L codes for selection. 

 

OPEN TILL DRAWER?

 

"Y" to open till drawer.

 

"N" to not open till drawer.