IdealWare Online Users Manual

SP2-06-04-06 S/P PROCESSING
31599 Sales Order Entry, Header Entry On-Account Credit

 

PURPOSE

 

F8 = ON-ACCOUNT CREDIT options creates an order with the following characteristics:

 

Document Type = ON-ACCOUNT CREDIT.

Document Code = A (3rd character of order number).

Order Type    = ON-ACCOUNT.

 

An on-account credit is used to create an order in which a customer's A/R account is credited for returned merchandise. When quantities are entered for credits they are automatically set to a negative sign. On-account credit orders are also used to create credit to purchase or merchandise credit type customers and to generate the credit amount to their accounts. All of the credits in the current order files for a customer reduce the customer's committed balance. The committed balance is used for credit limit verification.

 

A refund payment is not given to the customer when an on-account credit is issued and the order will selectable via the order register & update program assuming that all other selection criteria are satisfied. See 31563 - SALES ORDER ENTRY, ORDER COMPLETION.

 

An already defined customer code or merchandise credit customer code is used when creating an on-account credit. However, address information can be modified on the order if required. This is not typically done for a credit. The sort code is automatically set to the customer's code. See 31586 - SALES ORDER INQUIRY.

 

 

PROCEDURE

 

Example On-Account Credit Order Header display:

┌────────────────────────────────────────────────────────────────────────────────┐
│09/17/07              ***** SALE ORDER HEADER ENTRY *****             TERM: TE7 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SMAN   JOHN BARKER            ORDERED DATE 09/17/07   ORIG ORD#    DATE         â”‚
│ORDER# 01-A100562             TO-SHIP DATE 09/17/07   01-A155155 09/02/07       â”‚
│DOCUM  ON-ACCOUNT CREDIT      TO-SHIP TIME                                      â”‚
│TYPE   ON-ACCOUNT-CURRENT     SHIPPED DATE 09/17/07   REF REASON NOT NEEDED     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│BILL-TO  DIVCON   SORT DIVCON   ()      SHIP-TO  DIVCON   CONTRACT              â”‚
│NAME     DIVINE CONSTRUCTION LTD.       NAME     DIVINE CONSTRUCTION LTD.       â”‚
│ADDR1                                   ADDR1                                   â”‚
│ADDR2    #505 - 9900 ACER STREET        ADDR2    #505 - 9900 ACER STREET        â”‚
│CITY     VANCOUVER,   AREA              CITY     VANCOUVER,   AREA              â”‚
│PROV     B.C.         PS CD V4F 1D4     PROV     B.C.         PS CD V4F 1D4     â”‚
│PH#      444-5555                       PH#      444-5555                       â”‚
│FAX#     545-4444                       FAX#     545-4444                       â”‚
│────────────────────────────────────────────────────────────────────────────────│
│OPER      BARJO    SHIP PICK UP         CASH TOTAL            SUB-TOT     28.59-│
│LEV 2 PST Y GST Y  SHIPPING INFO Y      AMT PAID              P.S.T.       2.00-│
│PST CODE           SHIPDOC PRT'D N      AMT OWING             G.S.T.       2.00-│
│CONT               INVOICE PRT'D N      DEP REQ'D             DLVRY         .00 â”‚
│PO#                COMPLETE      Y      COD METHOD            TOTAL       32.59-│
│────────────────────────────────────────────────────────────────────────────────│
│** SELECT MAIN OPTION (F12 FOR OPTIONS); CR TO EXIT SALE: ______                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

FIELDS

 

The fields listed below are applicable for this type of order. See 31595 - HEADER ENTRY, FIELD DEFINITIONS for more detailed information regarding these fields.

 

SMAN             displays current salesman.

ORDER#           displays generated order number.

DOCUM            displays ON-ACCOUNT CREDIT.

TYPE             displays CURRENT if active, HISTORY if updated.

ORDERED DATE     defaults to current date, can be edited.

TO-SHIP DATE     defaults to current date, can be edited.

TO-SHIP TIME     defaults to null, can be edited.

SHIPPED DATE     defaults to 00000000, can be edited.

ORIG ORD#        requires entry, defaults to 01CNONE__.

SLP  DATE        requires entry, defaults to current date.

REF REASON       requires entry.

BILL-TO          requires entry.

SORT             defaults to BILL-TO code.

BILL-TO NAME     defaults to BILL-TO name.

BILL-TO ADDR1    defaults to BILL-TO address line 1.

BILL-TO ADDR2    defaults to BILL-TO address line 2.

BILL-TO CITY     defaults to BILL-TO city.

BILL-TO AREA     defaults to BILL-TO area.

BILL-TO PROV     defaults to BILL-TO province.

BILL-TO PS CD    defaults to BILL-TO postal code.

BILL-TO PH#      defaults to BILL-TO phone number.

BILL-TO FAX#     defaults to BILL-TO fax number.

SHIP-TO          defaults to BILL-TO code, can be edited.

CONTRACT         displays original contract, optional entry.

SHIP-TO NAME     defaults to SHIP-TO name, can be edited.

SHIP-TO ADDR1    defaults to SHIP-TO address line 1, can be edited.

SHIP-TO ADDR2    defaults to SHIP-TO address line 2, can be edited.

SHIP-TO CITY     defaults to SHIP-TO city, can be edited.

SHIP-TO AREA     defaults to SHIP-TO area, can be edited.

SHIP-TO PROV     defaults to SHIP-TO province, can be edited.

SHIP-TO PS CD    defaults to SHIP-TO postal code, can be edited.

SHIP-TO PH#      defaults to SHIP-TO phone number, can be edited.

SHIP-TO FAX#     defaults to SHIP-TO fax number, can be edited.

OPER             displays current operator.

LEV              defaults to pricing level, can be edited.

PST              defaults to Y, can be edited.

GST              defaults to Y, can be edited.

PST CODE         defaults to null if PST=Y, can be edited if PST=N.

CONT             displays contact name, can be edited.

PO#              optional entry.

SHIP             displays default shipping method.

SHIPPING INFO    requires entry if delivery.

SHIPDOC PRT'D    displays Y/N.

INVOICE PRT'D    displays Y/N.

COMPLETE         displays Y/N.

SUB-TOT          calculated.

P.S.T.           calculated.

G.S.T.           calculated.

DLVRY            displays amount.

TOTAL            calculated.