GL5-05 G/L LISTINGS, REPORTS AND FORMS 28552 General Ledger Report, Alternate
PURPOSE
Like the general ledger report, the alternate general ledger report prints the opening balance, transactions and closing balance for each general ledger account for a selected period or year. It also allows you to select by batch types to limit the report.
Alternate General Ledger Report is accessed from:
G/L Main menu.
PROCEDURE
When you select Alternate General Ledger Report from the G/L Main menu the following prompts display.
COMPANY OR DIVISION LEVEL REPORT ? (C/D):
"C" to print the company consolidated report.
This includes all divisions within the company.
"D" to print a dvisional report.
This will print the report for a selected division. You are prompted to select the desired division.
ENTER DIVISION NUMBER (CR FOR ALL):
Enter a specific division.
[Enter] to include all divisions.
** STARTING G/L ACCOUNT: _
Enter the first account code to include.
[Enter] for first G/L account.
** ENDING G/L ACCOUNT: _
Enter the last account code to include.
[Enter] for last G/L account.
** MONTH-END, RANGE OR YEAR-END REPORT ? (M/R/Y): M
[Enter] to accept the default "M".
"M" to print month to date figures for the selected period.
You are prompted to select the desired period.
ENTER G/L PERIOD: YYMM
Enter the desired year and month.
For each account the report will print the opening period balances, all of the period's transactions and the closing period balances.
"R" to print a range of period figures.
You are prompted to select the desired range of periods.
** ENTER G/L STARTING PERIOD: 200706 2007 PERIOD 6
Enter the desired starting period to include.
[Enter] to accept the default current period.
** ENTER G/L ENDING PERIOD: 200706 2007 PERIOD 6
Enter the desired ending period to include.
[Enter] to accpet the default current period.
"Y" to print year to date figures for the selected year.
You are prompted to select the desired fiscal year.
ENTER FISCAL YEAR NUMBER (CR FOR 2007):
Enter the desired fiscal year.
[Enter] for the current fiscal year.
For each account the report will print the opening year balances, all of the year's transactions and the closing year balances.
** DESCRIPTIVE DATE: FOR THE MONTH ENDED JUNE 30, 2007
ENTER THE DESCRIPTIVE DATE DESIRED (CR IF THE ABOVE IS OK):
Enter the descriptive date desired.
[Enter] to accept the default descriptive date.
SHOW SUB-ACCOUNTS SEPARATELY ? (Y/N): N
[Enter] to accept the default "N".
"N" to summarize each account to a single total.
"Y" to print each account's sub-account detail.
** FOR SPECIFIED JOURNAL, SOURCE, DESCRIPTION OR ALL ? (J/S/D/CR):
[Enter] for all.
This gives you a report essentially identical to the general ledger report.
"J" to specify a single batch type.
You are prompted to enter the desired batch type journal code.
** ENTER JOURNAL CODE: ____
Enter the desired journal code.
This option prints only transactions relating to a specific journal code within the other selected options. Each type of batch that updates to the general ledger has a unique journal code. For example, general ledger transactions updated via the inventory adjustment program would have YJ as their journal code.
"S" to specify a single source batch.
You are prompted to enter the desired source batch.
** ENTER SOURCE CODE: ______
Enter the desired source batch.
This option prints only transactions relating to a specific source code (ie journal code and batch number) within the other selected options. Each batch that updates to the general ledger has a unique source code. For example, general ledger transactions updated via inventory adjustment batch YJ0100 would have YJ0100 as their source code.
"D" to specify a batch description.
You are prompted to enter the desired description.
** ENTER DESCRIPTION SEARCH STRING:
Enter the description string to search for.
This option prints only transactions relating to batch(es) with a batch description matching the description string you enter here within the other selected options. This option is useful if you enter unique batch descriptions or batch descriptions related to the data within the batches.
** PRINT ACCOUNT SUMMARY AT END OF REPORT ? (Y/N): N
[Enter] to accept the default "N".
"N" to not print account summaries at the end of the report.
"Y" to print account summaries at the end of the report.
** SET BALANCE FORWARDS TO ZERO ? (Y/N): N
[Enter] to accept the default "N".
"N" to not set balance forwards to zero.
"Y" to set balance forwards to zero.
This is useful when you wish to see exactly how the batch(es) affect the general ledger without having to subtract balance forward amounts from the affected accounts.
** PRINT ACCOUNTS WITH NO TRANSACTIONS BUT A BALANCE FORWARD ? (Y/N): Y
[Enter] to accept the default "Y".
"Y" to print accounts with no transactions but a balance forward.
"N" to not print these accounts.
** PRESS F1 TO CONTINUE:
[F1] to continue to the print selection menu.
[F4] to exit to menu.
PRINTER SELECTION & CONFIGURATION
┌────────────────────────────────────────────────────────────────────────────────â”
│08/14/07 ***** PRINTER SELECTION ***** │
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│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR ..... │
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│1. PRINTER NAME ................................. P1 OKIDATA 390 │
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│2. CHARACTERS PER INCH ? (10,12,17) ............. 10 │
│ SINGLE OR DOUBLE DENSITY ? (S,D) ............. S SINGLE DENSITY │
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│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _ │
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** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):