You should complete the Month End Sales Order Processing before starting this step.
The period end A/R routine can be broken down into five basic steps:
Apply credit notes to invoices (if desired). You should run the A/R Aged Trial Balance (New) report for "credit notes only" and then if necessary, apply them to the related invoices via the A/R Cash Receipts program.
Interest Calculation (if desired)
Customer Statements (if desired)
System Balancing Test** (Do not continue if out of balance)
Reports (as desired to create audit trail)
System backup*
Month End Purge**
Month end A/R processing typically consists of running the following programs:
System Balancing Test **
Salesman Master Summary Report
Salesman Master Detail Report
Monthly Billing Summary *
Invoice Summary GP% Report *
Aged Trial Balance *
A/R Detail Report *
Month End Purge **
* Recommended as part of the month end routine.
** Absolutely required as part of the month end routine.
It is recommended that you print the above reports to provide you with the necessary audit trails for each month's activity.
Some reports can not be printed after the month end purge has been done.
Before you start the month end routine, please make sure that all updates that affect accounts receivable have been accomplished. These include: A/R sales, cash receipts, account adjustments and billing updates. etc.