Enter the code of the supplier you wish to access or add.

For adding a new supplier code, create a code of up to 8 character (alpha only). A format commonly used is: first 4 letters of first word, first 3 letters of second word in the supplier's name. See 24716 and 24717 for recommended naming conventions for alpha codes.

[F5] to access supplier inquiry to select a code.

[Enter] to add a new code.

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

[F2] to not add a new code.

You may enter a different NEW code, an existing code or press [F4] to exit.

[Enter] to clear display and return to SUPPLIER CODE field.

[F2] to display the next supplier.

At any screen pressing [F2] repeatedly will display each supplier on file from the current supplier onwards, to go "back" press [↑].

[F4] to exit to menu.

"M" to modify field information.

You are prompted to specify a field.

"#" to modify specified field.

"C" to copy the supplier file to another file.

This will create a duplicate supplier record. You are prompted to specify a target supplier code.

"D" to delete the supplier code.

"P" to print supplier information.

Supplier information is printed when you exit the program and return to the menu.

"N" to open the notes editing window.

See PROCEDURE - SUPPLIER NOTES.

[F10] to display warehouse data screen.

When you select [F12] the following prompt is displayed.

[→] or [←] or [SHT][F1] to [SHT][F4] to move to other data screens.

[↓] or [↑] to display the next or previous supplier.

At any screen pressing [↓] or [↑] repeatedly will display each supplier on file from the current supplier forward or back through the master file 

[Enter] to clear display and return to WAREHOUSE# field.

[F2] to display the next warehouse, if any.

[F3] to clear display and return to SUPPLIER CODE field.

[F4] to exit to supplier master maintenance screen.

"M" to modify field information.

You are prompted to specify a field.

"#" to modify specified field.

"D" to delete the displayed warehouse.

"N" to open the notes editing window.

See PROCEDURE - SUPPLIER NOTES.

[→] or [←] to move to the other warehouse screen.

[↓] or [↑] to display the next or previous supplier.

At any screen pressing [↓] or [↑] repeatedly will display each supplier on file from the current supplier forward or back through the master file.

Enter the order method.

Enter the order desk phone and FAX numbers.

Enter the supplier sales desk location.

Enter the sales contact name and contact numbers.

Enter the order method.

Enter warehouse name (up to 30 alpha/numeric characters).

The "Sales Contact" information window will open for editing.

Enter the order desk phone number.

Enter the order desk FAX number.

Enter warehouse address (up to 25 alpha/numeric characters).

Enter warehouse postal code.

Enter up to 6 digit numeric code.

Depending on your system setup, you may have the option to enter a numeric as well as alpha code for each supplier. During data entry or printing of reports, either the numeric code or the alpha supplier code may be used.

Enter supplier's name.

You may enter up to 30 characters, both alpha and numeric permitted.

Enter supplier's address, including city and province.

You may enter up to 25 characters on each line.

Enter supplier's postal code.

Enter supplier's phone number, with or without the area code.

Enter supplier's fax number.

You may enter up to 15 alpha/numeric characters.

[Enter] to bypass if none.

[Enter] to advance to the next field, any existing data is retained.

[F2] to advance and clear existing data from the field.

[F3] to backup to the previous field to re-enter data.

[F4] to exit the contact data window.

FIELDS A/R CONTACT

[Enter] to advance to the next field, any existing data is retained.

[F2] to advance and clear existing data from the field.

[F3] to backup to the previous field to re-enter data.

[F4] to exit the contact data window.

FIELDS SALES CONTACT

Enter the supplier's currency code.

[F5] to display currency codes for selection.

"Y" for trade supplier.

"N" for non-trade supplier.

"B" for both trade and non-trade supplier.

Enter the payment terms code for this supplier.

[F5] to display payment terms for selection.

Enter the supplier group for this supplier, if any.

[F5] to display supplier groups for selection.

Enter the supplier code of the "pay-to" supplier.

This is normally the same as the main supplier, however, in the case where the supplier is a branch office, warehouse, store, etc. whose accounting is handled by their head office, or for a member of a buying group the "pay-to" supplier could be different. Press [F3] from the next field to make an entry in this field.

Enter the G/L account code associated with this supplier.

If the supplier is primarily or exclusively a non-trade supplier you should enter the G/L code of the expense account usually debitted by purchases from this supplier. During invoice posting the system will default to this account code and allow you to post to it simply by pressing CR or you can override this account code if required.

[Enter] to bypass this field.

If the supplier is primarily or exclusively a trade supplier you would normally bypass this field since the the G/L code(s) associated with specific trade goods will be debitted by the receiving program. During invoice posting when there is not an associated receipt, the system will allow you to enter a G/L code.

"Y" this supplier offers payment discounts.

"N" this supplier does not offer payment discounts.

"Y" to check invoice numbers.

The operator will be warned during A/P invoice entry when the invoice number being entered was previously used for this supplier.

"N" to not check invoice numbers.

Enter the credit limit as a dollar amount.

[Enter] for no limit.

Enter the supplier's GST registration number.

[Enter] to bypass.

Enter the date the supplier account was opened.

[Enter] to accept the current system date.

"Y" to indicate there are payments on hold.

• This suppresses cheques from being printed by the A/P cheque printing program.

"N" to indicate there are no payments on hold.

"Y" to indicate there are purchase orders or invoices on hold.

• This suppresses cheques from being printed by the A/P cheque printing program.

"N" to indicate there are no purchase orders or invoices on hold.

Enter the supplier's shipping and or freight terms.

Enter the freight/duty percentage for this supplier.

"Y" to suppress printing of PO costs on vendor copy.

"N" to print PO costs on vendor copy.

"N" for no auto replenishment.

"T" for time-based auto replenishment.

"A" for minimum amount auto replenishment.

Enter the auto replenishment time (number of days) or amount (dollars).

Option is based on your selection of TYPE above.

Enter the date of the last replenishment.

Enter the weeks of inventory to be kept on hand.

Enter the order method.

Enter "1" for FAX, "2" for EDI, "3" for EMAIL or "4" for HARD COPY.

Enter warehouse name (up to 30 alpha/numeric characters).

The "Sales Contact" information window will open for editing.

Enter the order desk phone number.

Enter the order desk FAX number.

Enter warehouse address (up to 25 alpha/numeric characters).

Enter warehouse postal code.

Enter line number of note to display details of that note.

See MODIFY OR DELETE A NOTE.

[F1] to toggle between line mode and page mode.

[F4] to exit and return to maintenance or inquiry screen.

[F9] to delete notes.

See MODIFY OR DELETE A NOTE.

"A" to add a note.

See ADD A NOTE.

"Q" to quick add a note.

See QUICK ADD A NOTE.

"C" to copy notes.

See COPY A NOTE.

[PG-UP] and [PG-DN] to move up or down through existing notes.

Enter a relevant date.

If you enter a specific date for the note it will be given medium priority on the summary screen.

[Enter] to assign the date 99/99/99.

The note is given low priority.

[F2] to scan existing notes.

[F9] to assign the current system date.

The note is given medium priority.

[F10] to assign the date 00/00/00.

The note is given high priority.

Enter a sequence code of 2 alpha/numeric characters.

The sequence code is used to distinguish notes of the same priority, ie to display three high priority notes each one would have a different sequence code.

Enter a brief description for the supplier notes summary display screen.

You may enter up to 55 characters.

Enter the text of the note.

You may enter up to 999 lines of text in a note; text entry has automatic word wrap.

Special Editing Keys:

[Enter] to accept edits and update note.

[F2] to re-enter editing mode.

[F4] to cancel note.

Enter a description (up to 55 characters) for the note summary.

[F3] to re-enter the sequence code or date.

[F2] to scan existing notes one by one.

[F3] or [F4] to return to summary screen.

"M" to make changes to the note.

You may use the existing note as a template for a new note, press [F3] to change either the date (priority) or sequence code so that the original note is not overwritten. See MODIFY OR DELETE A NOTE.

"D" to delete the note.

See MODIFY OR DELETE A NOTE.

[F2] to scan existing notes one by one.

[F3] or [F4] to return to note summary screen.

"M" to modify the note.

You are taken to the description line of the note where you may enter a new description that will appear on the notes summary display.

[F3] to re-enter date (to change priority) and/or sequence code.

[Enter] to accept changes and advance to next field.

"D" to delete the note.

You are returned to a blank note detail entry screen where you can either compose another note or press [F4] to return to the notes summary screen display.

Enter the code to which you wish to attach a copy of the note(s).