IdealWare Online Users Manual

AP3-02 A/P INQUIRIES
24592 Supplier History

 

PURPOSE

 

Supplier history inquiry is similar to the supplier ledger inquiry program but instead allows you to display paid invoices rather than outstanding invoices. The program also displays your payments.

 

Supplier History Inquiry is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE

 

SUPPLIER HISTORY INQUIRY

┌────────────────────────────────────────────────────────────────────────────────┐
│04/20/07                  A/P SUPPLIER HISTORY INQUIRY                          â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUPPLIER: ________                                                              â”‚
│ CONTACT:                       TELEPHONE:                 FAX:                 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO#  CURR SOURCE    DATE    REFERENCE                    DEBIT        CREDIT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│ENTER F4 TO END.                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
SUPPLIER

 

Enter the supplier code of the supplier you wish to inquire upon.

 

[F4] to exit to menu.

 

[F5] to display supplier codes list for selection.

 

CR=DISPLAY 1ST->LAST; F1=DISPLAY LAST->1ST; FROM DATE (YYMMDD); F4=END

 

Enter YYMMDD to display transactions starting from that date.

 

[Enter] to display transactions in oldest to newest order.

 

[F1] to display transactions in newest to oldest order.

 

[F4] to exit to menu.


Example A/P Supplier History Inquiry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/24/96                  A/P SUPPLIER HISTORY INQUIRY                          â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUPPLIER: ACMFI     ACME FIRE AND SAFETY                                        â”‚
│ CONTACT:                       TELEPHONE: 437-8555        FA│:                 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO#  CURR SOURCE    DATE    REFERENCE                    DEBIT        CREDIT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│000000   CN  567     01/26/93  41538                                     349.62 â”‚
│000000   CN  437     02/20/93  CHEQUE 14890                349.62               â”‚
│                               41538                                            â”‚
│006980   CN  PI0193  01/01/94  A11091                                     57.48 â”‚
│AP2279   CN  PC0049  02/20/94  A/P AUTOMATIC CHEQUE         57.48               â”‚
│006935   CN  PI0191  01/31/94  48297                                     337.74 â”‚
│AP2427   CN  PC0051  02/28/94  A/P AUTOMATIC CHEQUE        337.74               â”‚
│008111   CN  PI0221  02/28/94  48645                                     173.41 â”‚
│AP2638   CN  PC0055  03/31/94  A/P AUTOMATIC CHEQUE        173.41               â”‚
│                                                       ----------               â”‚
│                                                              .00               â”‚
│                                                       ==========               â”‚
│                                                                                â”‚
│** PRESS CR TO CONTINUE; 'P' FOR PRINTOUT: _                                    â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO CONTINUE; 'P' FOR PRINTOUT:

 

[Enter] to clear display and return to SUPPLIER field.

 

Advance to the next screen by pressing [Enter] or [F3]. The last screen will display the supplier's total.

 

 

[F4] to jump to end of display when there is more than one page.

 

"P" to print a report of the information.

 

The print selection screen displays after you exit the program and prints the inquiry for all suppliers selected for printing.

 

 

 

FIELDS

 

CONTACT

 

Displays the supplier contact person's name.

 

PHONE

 

Displays the supplier telephone number.

 

FAX

 

Displays the supplier FAX number.

 

FOLIO #

 

Displays the system folio number of paid invoice.

 

CURR

 

Displays the currency code.

 

SOURCE

 

Displays the batch number of the original entry.


DATE

 

Displays the original invoice date.

 

REFERENCE

 

Displays the reference/invoice number.

 

DEBIT

 

Displays the transactions with a debit balance (credit notes, cheques).

 

CREDIT

 

Displays the transactions with a credit balance (invoices).