Ideal Online Documentation

31693 G/L MAINTENANCE
GL4-09-03 Report Generator Column Headings

 

PURPOSE

 

The Column Headings Maintenance program allows you to define the columns of a report. When defining a new report, the report information must be added via the following maintenance programs in the following sequence:

  1. REPORT CODES
  2. COLUMN HEADINGS
  3. SECTION TITLES
  4. MAJOR SECTIONS
  5. LINE TITLES
  6. REPORT DETAILS

You can define up to seven columns if your printer supports 132 characters per line, or you can define up to nine columns if you printer supports more than 132 characters per line.

 

Once the report information has been added via the COLUMN HEADINGS maintenance, move to the SECTION TITLES maintenance etc.

 

 

PROCEDURE

 

When you select Column Headings from the Report Generator menu the following screen is displayed:

 

G/L COLUMN HEADINGS MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│05/11/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT COLUMN HEADINGS MAINTENANCE                     â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                __________                                        â”‚
│   COLUMN#                                                                      â”‚
│                                                                                â”‚
│1. COLUMN HEADING (TOP)                                                         â”‚
│2. COLUMN HEADING (BOTTOM)                                                      â”‚
│3. STARTING POSITION                                                            â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

COMPANY#

Displays the company number you are currently working in.

 

REPORT CODE

Enter the report code you wish to access.


You can not add a new report code from this program.

 

 

[F5] to display a list of report generator reports.


COLUMN#

Enter the column number you wish to access or add.


[F3] to re-enter report code.

 

 

ADD A COLUMN

 

If you enter a column number which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

[Enter] to add a new column.


The program steps you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed.

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

[Enter] to accept and update.


[F2] to modify.


See MODIFY AN EXISTING COLUMN below.

 

 

[F4] to not add column and return to COLUMN NUMBER field.

 

[F2] to not add a new column.


You may specify a different new Column Number, an existing Column Number or press [F4] to exit.

 

 

 

MODIFY AN EXISTING COLUMN

 

If you enter an existing column number the following prompt is displayed.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

[Enter] to not modify column and return to the COLUMN NUMBER field.


"M" to modify.

 

When you enter "M" the program will display the following prompt.

 

 

** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.


Once you have modified the field (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.


** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

[Enter] to accept changes and update.


The file is updated and you are returned to the COLUMN NUMBER field.

 

 

[F2] to make additional modifications.


You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to COLUMN NUMBER field.

 

"D" to delete the column.

 

** OK TO DELETE? (Y/N):

"Y" to delete the column.


"N" to not delete the column.

 

Example Column Headings Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/11/07                    D E M O   C O M P A N Y                             â”‚
│                     G/L REPORT COLUMN HEADINGS MAINTENANCE                     â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                NEWREPORT   New Report                            â”‚
│   COLUMN#                    1                                                 â”‚
│                                                                                â”‚
│1. COLUMN HEADING (TOP)       COL1                                              â”‚
│2. COLUMN HEADING (BOTTOM)                                                      â”‚
│3. STARTING POSITION          43                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

COMPANY#

Displays the company number you are currently working in.

 

REPORT CODE

Enter the report code you wish to access.


You can not add a new report code from this program.

 

 

[F5] to display a list of report generator reports.


COLUMN#

Enter the column number you wish to access or add.


[F3] to re-enter report code.

 

COLUMN HEADING (TOP)

Enter the top heading description of the column.


[Enter] to bypass.


[F3] to re-enter column number.

 

COLUMN HEADING (BOTTOM)

Enter the bottom heading description of the column.


[Enter] to bypass.


[F3] to re-enter top heading description.

 

STARTING POSITION

Enter the starting position of the column.


This is from the left edge of the paper in columns.

 

 

[Enter] to accept the default position for the column.


[F3] to re-enter bottom heading description.