Ideal Online Documentation

31690 G/L MAINTENANCE
GL4-09-06 Report Generator Line Titles

 

PURPOSE

 

The Line Titles Maintenance program allows you to define the lines of a report. When defining a new report, the report information must be added via the following maintenance programs in the following sequence:

  1. REPORT CODES
  2. COLUMN HEADINGS
  3. SECTION TITLES
  4. MAJOR SECTIONS
  5. LINE TITLES
  6. REPORT DETAILS

Once the report information has been added via the LINE TITLES maintenance, move to the REPORT DETAILS maintenance etc.

 

 

PROCEDURE

 

When you select Line Titles from the Report Generator menu the following screen is displayed:

 

G/L REPORT LINE TITLES MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│05/12/07                    D E M O   C O M P A N Y                             â”‚
│                       G/L REPORT LINE TITLES MAINTENANCE                       â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                __________                                        â”‚
│   SECTION#                                                                     â”‚
│   LINE#                                                                        â”‚
│                                                                                â”‚
│1. LINE TITLE                                                                   â”‚
│2. ACCOUNT DETAIL (Y/N)                                                         â”‚
│3. SUB-ACCOUNT DETAIL (Y/N)                                                     â”‚
│4. SKIP IF WRONG SIGN (Y/N)                                                     â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

COMPANY#

 

Displays the company you are currently working in.

 

REPORT CODE

 

Enter the report code you wish to access.

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports.


SECTION #

 

Enter the section number within which you wish to add a line.

 

[F3] to re-enter the report code

 

LINE #

 

Enter the line number you wish to access or add.

 

It is recommended that you use increments of ten for the line numbers which makes it easy to insert additional lines later on: for example, use lines 10, 20, 30 etc.

 

 

[F3] to re-enter the report code.

 

 

ADD A LINE

 

If you enter a line number which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new line.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed.

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING LINE below.

 

 

[F4] to not add the line and return to REPORT CODE field.

 

[F2] to not add a new line.

 

You may enter a different NEW line number, an existing line number or press [F4] to exit.

 

 

 

MODIFY AN EXISTING LINE

 

If you enter an existing line number the following prompt is displayed.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to not modify and return to the SECTION NUMBER field.

 

"M" to modify.


** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

The file is updated and you are returned to the SECTION NUMBER field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel and return to SECTION NUMBER field

 

"D" to delete the line.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the line number and title.

 

"N" to not delete the line number and title.

 

Example Line Titles Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│05/12/07                    D E M O   C O M P A N Y                             â”‚
│                       G/L REPORT LINE TITLES MAINTENANCE                       â”‚
│                                                                                â”‚
│   COMPANY#                   01  IdealWare Demo Company                        â”‚
│   REPORT CODE                NEWREPORT   New Report                            â”‚
│   SECTION#                   01  SECTION 1                                     â”‚
│   LINE#                      01                                                â”‚
│                                                                                â”‚
│1. LINE TITLE                 LINE 1                                            â”‚
│2. ACCOUNT DETAIL (Y/N)       N                                                 â”‚
│3. SUB-ACCOUNT DETAIL (Y/N)   N                                                 â”‚
│4. SKIP IF WRONG SIGN (Y/N)   N                                                 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

COMPANY#

 

Displays the company you are currently working in.


REPORT CODE

 

Enter the report code you wish to access

 

You can not add a new code from this program.

 

 

[F5] to display list of report generator reports.

 

SECTION #

 

Enter the section number within which you wish to add a line.

 

It is recommended that you use increments of ten for the line numbers which makes it easy to insert additional lines later on: for example, use lines 10, 20, 30 etc.

 

 

[F3] to re-enter the report code.

 

LINE #

 

Enter the line number you wish to access or add.

 

[F3] to re-enter the report code.

 

LINE TITLE

 

Enter the description to be printed for this line.

 

[Enter] to bypass.

 

ACCOUNT DETAIL (Y/N)

 

"Y" to print each account within the ranges specified for the line.

 

"N" to print only a total for the line.

 

SHOW SUB-ACCOUNT DETAIL (Y/N)

 

"Y" to print each account's sub-account information.

 

"N" to print only a total for the account.

 

Applicable only if ACCOUNT DETAIL=Y.

 

 

SKIP IF WRONG SIGN (Y/N)

 

"Y" to not print the line if the sign of the total is not the usual sign.

 

"N" to print the line anyway.