Ideal Online Documentation

31164 P/R PROCESSING
PR2-03 Payroll by Batch

 

PURPOSE

 

The payroll by batch program is batch processing program that allows you to automate payroll processing. Prior to running the program, any changes to employee hours worked, earnings, deductions or benefits should be first entered in the employee maintenance program. The program uses the entered data to calculate earnings and deductions. Although the payroll by batch program is normally used to generate payrolls automatically, you may also use it to generate payroll manually. See PROCEDURE - MANUAL PAYROLL ENTRY.

 

In addition, the enter/edit payroll program can be used to process payroll manually for test purposes. See 31163 ENTER/EDIT PAYROLL.

 

Payroll by Batch is accessed from:

  • Main Payroll menu.

 

PROCEDURE - CREATE NEW BATCH

 

When you select Payroll by Batch from the Main Payroll menu the batch control screen is displayed.

 

PAYROLL BATCH CONTROL SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Jun29/07 TF6           ***** PAYROLL BATCH CONTROL *****                  IWPRC â”‚
│                                                                                â”‚
│          COMPANY NUMBER      06  THE IDEAL COMPUTER GROUP INC.                 â”‚
│          SOURCE CODE         WP                                                â”‚
│          BATCH NUMBER        NEW                                               â”‚
│          BATCH DESCRIPTION                                                     â”‚
│          PAYROLL DATE:                                                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** START NEW BATCH OR EXIT ? (CR=NEW BATCH; F4=END):                            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

COMPANY NUMBER

 

Displays the number of the company you are working in.

 

SOURCE CODE

 

This field defaults to the payroll source code WP.

 

BATCH NUMBER

 

This field defaults to NEW when you display the batch initialization screen. The next sequential batch number will be generated when the batch is actually created.


BATCH DESCRIPTION

 

Enter a description for the payroll batch.

 

Typically a paydate or pay period range is used for the description.

 

 

PAYROLL DATE:

 

This field is completed automatically when the payroll date is entered.

 

** START NEW BATCH OR EXIT ? (CR=NEW BATCH; F4=END):

 

[Enter] to initiate a new payroll batch.

 

See PROCEDURE - BATCH DATA ENTRY.

 

 

[F4] to exit to the menu.

 

 

PROCEDURE - BATCH DATA ENTRY


After creating a payroll batch you proceed to the payroll control screen where you decide various options to control the payroll processing. The following prompts display.


(1) ENTER PAYROLL MANUALLY
(2) CREATE PAYROLL AUTOMATICALLY
** ENTER SELECTION (ENTER=''):

 

"1" to enter payroll manually.

 

See PROCEDURE - MANUAL PAYROLL ENTRY.

 

 

"2" to generate payroll automatically.

 

[F3] to return to batch control.

 

The option selected is displayed.

    ** CREATE PAYROLL AUTOMATICALLY

 

(1) SELECT BY EMPLOYEE
(2) SELECT BY DIVISION
(3) SELECT BY DEPARTMENT
(4) SELECT BY DIVISION/DEPARTMENT
(5) SELECT BY DEPARTMENT/DIVISION
(6) SELECT BY UNION
(7) SELECT BY PROVINCE
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to select the default option "1".

 

"1"..."7" to select the desired employee grouping.

 

Any of the employee groupings created in company and employee maintenance can be used to generate a payroll. Typically, if you simply wish to generate a payroll for all employees, you would select option "1". If you need to retain payroll statistics for various employee grouping based on department, division, union or province you would select options "2"-"7".

 

 

[F3] to return to previous field.


The option selected is displayed.

    ** CREATE PAYROLL AUTOMATICALLY
    ** SELECT BY EMPLOYEE

 

For prompts that are displayed when options other than "By Employee" are chosen see FIELDS.

 

(1) ENTER SELECTED EMPLOYEE(S)
(2) ENTER RANGE OF EMPLOYEE(S)
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default selection of "1"

 

"1" to include selected employee codes.

 

You are prompted to select the employess to include.

 

 

** ENTER SELECTED EMPLOYEE(S) (F2='ALL'):

 

Enter the desired employee code.

 

You may select multiple employee codes by entering a code and pressing [Enter] after each code. Press [Enter] a second time after the final code to exit the field.

 

 

[F2] to select all active employee codes.

 

[F3] to return to previous field.

 

[F5] to display the employee list for selection.

 

EMPLOYEE INQUIRY

┌────────────────────────────────────────────────────────────────────────────────┐
│─────────────────────────────< GENERAL INQUIRY >────────────────────────────────│
│Oct31/02                ***** BY STATUS/EMPLOYEE *****                16:57:09  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│   STAT  CODE   SURNAME          FIRST NAME INIT DIV  DEP  GROUP PROV           â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ 1   A   CEDJA  CEDAR            JAMES           000  000  GEN    BC            â”‚
│ 2   A   JACMI  JACKSON          MICHAEL     R   000  000  GEN    BC            â”‚
│ 3   A   MORDE  MORGAN           DENNIS      O   000  000  GEN    BC            â”‚
│ 4   A   MURPE  MURPHY           PETER       F   001  000  GEN    BC            â”‚
│ 5   A   NICWI  NICKERSON        WILLIAM     S   000  000  GEN    BC            â”‚
│ 6   A   OHAMA  O'HARA           MAUREEN     M   000  000  GEN    BC            â”‚
│ 7   A   PHIRO  PHILIPS          ROBERT          000  000  GEN    BC            â”‚
│ 8   A   SMIBI  SMITH            BILL        X   000  000  GEN    BC            â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___             â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** SELECT INQUIRY OPTION (F12 FOR OPTIONS);F4 TO EXIT INQUIRY:

 

Enter line number of employee to process and press [Enter].

 

[Enter] to display the next screen.

 

[F3] to display the previous screen.

 

[F4] to exit the inquiry.

 

[F12] to display the general inquiry options

 

See 29114 GENERAL INQUIRY.

 

 

"2" to enter a range of employee codes.

 

You are prompted to select a range of employees to include.

 

 

** ENTER STARTING EMPLOYEE (ENTER=FIRST):

 

Enter the code of the first employee to include.

 

[Enter] to begin with the first employee code on file.

 

[F3] to return to previous field.

 

** ENTER ENDING EMPLOYEE (ENTER=LAST):

 

Enter the code of the last employee to include.

 

[Enter] to end with the last employee code on file.

 

[F3] to return to previous field.

 

[F3] to return to previous field.

 

The option selected is displayed.

    ** CREATE PAYROLL AUTOMATICALLY
    ** SELECT BY EMPLOYEE
    ** ENTER SELECTED EMPLOYEE(S)
    ** EMPLOYEE(S): (ALL)

 

** SPECIFIED PAYROLL DATE:

 

Enter the desired payroll date in the format MMDDYYYY.

 

This is the last date of the current pay period.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to previous field.

 

The option selected is displayed.

    ** CREATE PAYROLL AUTOMATICALLY
    ** SELECT BY EMPLOYEE
    ** ENTER SELECTED EMPLOYEE(S)
    ** EMPLOYEE(S): (ALL)
    ** SPECIFIED PAYROLL DATE: Jun24/07

 

** ENTER CHEQUE DATE:

 

Enter the desired date in the format MMDDYYYY.

 

This is the date you wish to print on pay cheques and/or statements.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to the Payroll Date field.

 

The option selected is displayed.

    ** CREATE PAYROLL AUTOMATICALLY
    ** SELECT BY EMPLOYEE
    ** ENTER SELECTED EMPLOYEE(S)
    ** EMPLOYEE(S): (ALL)
    ** SPECIFIED PAYROLL DATE: Jun24/07
    ** ENTER CHEQUE DATE: Jun29/07

All of the selected options are displayed along with the following prompt.

 

** CREATE PAYROLL AUTOMATICALLY
** SELECT BY EMPLOYEE
** ENTER SELECTED EMPLOYEE(S)
** EMPLOYEE(S): (ALL)
** SPECIFIED PAYROLL DATE: Jun24/07
** ENTER CHEQUE DATE: Jun29/07
** PROCEED ? (Y/N):

 

"Y" to generate the payroll.

 

The payroll is generated and you are taken to the batch options menu. See PROCEDURE - BATCH OPTIONS.

 

 

"N" to exit to the batch control screen.

 

All data entered for the batch is deleted and no payroll batch is generated.

 

 

 

PROCEDURE - BATCH OPTIONS

 

After specifying the various options for the payroll batch, the following batch options are available.

 

┌────────────────────────────────────────────────────────────┐
│                                                            â”‚
│ BATCH PROCESSING OPTIONS:                                  â”‚
│ ( 1)  SELECT ANOTHER BATCH                                 â”‚
│ ( 2)  CHANGE BATCH DESCRIPTION                             â”‚
│ ( 3)  ABORT BATCH                                          â”‚
│ ( 4)  ENTER/EDIT PAYROLL                                   â”‚
│ ( 5)  VIEW PAYROLL                                         â”‚
│ ( 6)  PRINT EARNING STATEMENTS                             â”‚
│ ( 7)  PRINT PAYROLL JOURNAL                                â”‚
│ ( 8)  PRINT PAYROLL REPORT                                 â”‚
│ ( 9)  PRINT REGISTER THEN OPTIONALLY DO UPDATE             â”‚
│ SELECT PROCESSING OPTION: __                               â”‚
│                                                            â”‚
└────────────────────────────────────────────────────────────┘
SELECT PROCESSING OPTION: __

 

(1)  SELECT ANOTHER BATCH

 

Returns you to the batch control screen. See PROCEDURE - ACCESS AN EXISTING BATCH.

 

 

(2)  CHANGE BATCH DESCRIPTION

 

Returns you to the batch description field of the current batch where you may enter a new description. See FIELDS.

 

 

(3)  ABORT BATCH

 

Enables you to abort the current batch.

 

 

** ABORT BATCH ? (Y/N):

 

"Y" to abort the batch.

 

The following confirmation prompt displays.

 


ABORTING BATCH WP5051 .....

** BATCH NOW ABORTED. PRESS ENTER: _

 

[Enter] to complete the procedure.

 

"N" to cancel and return to the batch options menu.

 

[F3] to cancel and return to the batch options menu.

 

[F4] to cancel and return to the main payroll menu.

 

(4)  ENTER/EDIT PAYROLL

 

Enables you to edit entries in the current payroll batch. See 31163 ENTER/EDIT PAYROLL.

 

 

(5)  VIEW PAYROLL

 

Enables you to view entries in the current payroll batch, but make no changes. See 31163 ENTER/EDIT PAYROLL.

 

 

(6)  PRINT EARNING STATEMENTS

 

See 31349 PRINT CHEQUES/STATEMENTS.

 

 

(7)  PRINT PAYROLL JOURNAL

 

See 31359 PAYROLL JOURNAL.

 

 

(8)  PRINT PAYROLL REPORT

 

Enables you to print any or all of the following payroll reports:

 

 

(1) PAYROLL EARNINGS REPORT
(2) PAYROLL DEDUCTIONS REPORT
(3) PAYROLL BENEFITS REPORT
(4) PAYROLL SUMMARY REPORT
(5) PAYROLL TAX REPORT
(6) PAYROLL UNION REPORT

 

"1"..."6" to select the report you wish to print.

 

** PAGE BREAK AFTER EACH DIVISION ? (Y/N): N

 

[Enter] to accept the displayed default "N".

 

"N" to not insert page breaks after divisions.

 

"Y" to insert a page break after each payroll division.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to display the print selection menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

After printing you are returned to the Batch Options menu.

 

 

(9)  PRINT REGISTER THEN OPTIONALLY UPDATE

 

See 31166 REGISTER & UPDATE.

 

 

 

PROCEDURE - ACCESS AN EXISTING BATCH

 

When you select Payroll by Batch from the Main Payroll menu the batch control screen is displayed. If there are any current batches the header of the first batch is displayed.

 

Example Payroll Batch Control Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Jun29/07 TF6           ***** PAYROLL BATCH CONTROL *****                  IWPRC â”‚
│                                                                                â”‚
│          COMPANY NUMBER      06  THE IDEAL COMPUTER GROUP INC.                 â”‚
│          SOURCE CODE         WP                                                â”‚
│          BATCH NUMBER        5340                                              â”‚
│          BATCH DESCRIPTION   JUN24/07 DUE JUN29/07                             â”‚
│          PAYROLL DATE:       Jun24/07                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** SPECIFY BATCH (CR=NEW BATCH; F1=START; F2=NExT; F4=END):  ____               â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** SPECIFY BATCH (CR=NEW BATCH; F1=START; F2=NEXT; F4=END):

 

This prompt appears when there are one or more current payroll batches in the system. It is recommended that you complete the processing and update a payroll batch before creating another, but you can process multiple batches if desired.

 

 

[Enter] to create a new payroll batch.

 

See PROCEDURE - CREATE NEW BATCH.

 

 

[F1] to process the batch.

 

This enables you to process the displayed batch.

 

 

[F2] to scroll through outstanding batches.

 

If there are multiple current batches you may scroll through them one by one and process whichever batch you desire.

 

 

[F4] to exit and return to menu.

 

When you press [F1] to process an existing batch the following information about the batch is displayed.

 

Example Payroll Batch Control Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Jun29/07 TF6           ***** PAYROLL BATCH CONTROL *****                  IWPRC â”‚
│                                                                                â”‚
│          COMPANY NUMBER      06  THE IDEAL COMPUTER GROUP INC.                 â”‚
│          SOURCE CODE         WP                                                â”‚
│          BATCH NUMBER        5340                                              â”‚
│          BATCH DESCRIPTION   JUN24/07 DUE JUN29/07                             â”‚
│          PAYROLL DATE:       Jun24/07                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** CREATE PAYROLL AUTOMATICALLY                                                 â”‚
│** SELECT BY EMPLOYEE                                                           â”‚
│** ENTER SELECTED EMPLOYEE(S)                                                   â”‚
│** EMPLOYEE(S): (ALL)                                                           â”‚
│** SPECIFIED PAYROLL DATE: Jun24/07                                             â”‚
│** ENTER CHEQUE DATE: Jun29/07                                                  â”‚
│                                                                                â”‚
│** CONTINUE ? (Y/N): _                                                          â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** CONTINUE ? (Y/N):

 

"Y" to continue to the batch options menu.

 

See PROCEDURE - BATCH OPTIONS.

 

 

"N" to cancel and return to the previous screen.

 

 

PROCEDURE - MANUAL PAYROLL ENTRY   

 

Select Payroll by Batch from the Main Payroll menu. The batch control screen is displayed. Start a new batch and complete the batch header information, see PROCEDURE - CREATE NEW BATCH.

 

At the the payroll control screen select option "1" at the following prompt.

 

(1) ENTER PAYROLL MANUALLY
(2) CREATE PAYROLL AUTOMATICALLY
** ENTER SELECTION (ENTER=''):

 

"1" to enter payroll manually.

 

"2" to generate payroll automatically.

 

See PROCEDURE - BATCH DATA ENTRY.

 

 

[F3] to return to batch control.

 

The option selected is displayed.

    ** ENTER PAYROLL MANUALLY

 

** SPECIFIED PAYROLL DATE:

 

Enter the desired payroll date in the format MMDDYYYY.

 

This is the last date of the current pay period.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to previous field.

 

The option selected is displayed.

    ** ENTER PAYROLL MANUALLY
    ** SPECIFIED PAYROLL DATE: Jun24/07

 

** ENTER CHEQUE DATE:

 

Enter the desired date in the format MMDDYYYY.

 

This is the date you wish to print on pay cheques and/or statements.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to the Payroll Date field.

 

The option selected is displayed.

    ** ENTER PAYROLL MANUALLY
    ** SPECIFIED PAYROLL DATE: Jun24/07
    ** ENTER CHEQUE DATE: Jun29/07

 

** PROCEED ? (Y/N):

 

"Y" to advance to payroll entry screen.

 

"N" to exit to the batch control screen.

 

All data entered is deleted and no payroll batch is generated.

 

 

PAYROLL ENTRY SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Jun24/07                 THE IDEAL COMPUTER GROUP INC.         P/R DATE Jun24/07│
│                                 PAYROLL ENTRY                                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│EMPLOYEE: _____                                              PAY RATE           â”‚
│   FOLIO:                     TD1 EXEMPTION                  HOURLY RATE        â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│   HOURS/CODE       PAY RATE                              AMOUNT                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│ENTER EMPLOYEE CODE                                                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
EMPLOYEE:

 

Enter the code of the employee you wish to process.

 

[F3] to exit to batch options menu.

 

Even if you have not entered any data, the batch is created. You may select ENTER/EDIT PAYROLL from the batch options menu to continue data entry at a later time.

 

 

[F4] to exit to the menu.

 

[F5] to display list of employees for selection.

 

EMPLOYEE INQUIRY

┌────────────────────────────────────────────────────────────────────────────────┐
│─────────────────────────────< GENERAL INQUIRY >────────────────────────────────│
│Oct31/02                ***** BY STATUS/EMPLOYEE *****                16:57:09  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│   STAT  CODE   SURNAME          FIRST NAME INIT DIV  DEP  GROUP PROV           â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ 1   A   CEDJA  CEDAR            JAMES           000  000  GEN    BC            â”‚
│ 2   A   JACMI  JACKSON          MICHAEL     R   000  000  GEN    BC            â”‚
│ 3   A   MORDE  MORGAN           DENNIS      O   000  000  GEN    BC            â”‚
│ 4   A   MURPE  MURPHY           PETER       F   001  000  GEN    BC            â”‚
│ 5   A   NICWI  NICKERSON        WILLIAM     S   000  000  GEN    BC            â”‚
│ 6   A   OHAMA  O'HARA           MAUREEN     M   000  000  GEN    BC            â”‚
│ 7   A   PHIRO  PHILIPS          ROBERT          000  000  GEN    BC            â”‚
│ 8   A   SMIBI  SMITH            BILL        X   000  000  GEN    BC            â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___             â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** SELECT INQUIRY OPTION (F12 FOR OPTIONS);F4 TO EXIT INQUIRY:

 

Enter line number of employee to process and press [Enter].

 

[Enter] to display the next screen.

 

[F3] to display the previous screen.

 

[F4] to exit the inquiry.

 

[F12] to display the general inquiry options

 

See 29114 GENERAL INQUIRY.

 

 

PAY RATE
FOLIO
TD1 EXEMPTION
HOURLY RATE

 

A folio number is generated automatically. The payrate, TD1 exemption amount and the hourly rate are displayed based on the amounts set in the employee maintenance program.

 

HOURS/CODE

 

Enter the hours to add.

 

Any hours entered here will ADD to the hours calculated from the usual hours set in the employee maintenance program.

 

 

[F3] to return to previous field.

 

[F4] to advance to payroll edit screen.

 

This is the typical selection. The payroll is automatically calculated based on the hours and amounts set in the employee maintenance program. The payroll edit screen is displayed.

 

 

 Example Payroll Edit Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│ Jun29/07        PAYROLL ENTRY FOR The Ideal Computer Group Inc.                â”‚
│ PAYROLL CRITERIA: [PAYROLL DATE: Jun24/07] [NO MONTHLY E&D'S] [SOURCE: WP5054] â”‚
│────────────────────────────────────────────────────────────────────────────────│
│EMPLOYEE: CEDJA  JAMES, CEDAR                        RATE: 950.00    TD1: 7,634 â”‚
│DIV: 000  DEP: 000                    IN PROGRESS:                              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO: 1589  PAY: Jun24/07  CHQ#:         DATE: Jun29/07  SOURCE: WP5054        â”‚
│===== HOURS/EARNINGS ====  ======= DEDUCTIONS ======  ======== BENEFITS ======= â”‚
│001 SAL HRS         40.00  050 INC TAx        197.08  100 EI              29.26 â”‚
│002 REG HRS          0.00  052 E.I.            20.90  101 CPP             41.49 â”‚
│003 O/T HRS          0.18  053 C.P.P.          41.49  102 RRSP NT          0.00 â”‚
│004 B.OT HR          0.18- 076 LTD              5.97  120 MSP TX           0.00 â”‚
│005 VAC HRS          0.00  077 LIFE             0.00  121 LIFE TX          0.00 â”‚
│006 STAT HR          0.00  078 LTD 2            0.00                            â”‚
│007 SICK HR          0.00  086 GARNT            0.00                            â”‚
│014 EI HR           40.00  099 V/P W-E         57.00                            â”‚
│015 SAL PAY        950.00                                                       â”‚
│F7=MORE                    F8=MORE                    F9=MORE                   â”‚
│REGULAR RATE        23.75  OVERTIME RATE       23.75  TOT BENEFITS        70.75 â”‚
│GROSS PAY          950.00  DEDUCTIONS         265.44  CPP EARNINGS       950.00 â”‚
│TAXABLE INCOME     950.00  NET PAY            684.56  EI EARNINGS        950.00 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** A=ACCEPT AS IS, B=BYPASS, C=CREDIT, M=MODIFY: ___                            â”‚
│   F7=VIEW EARNINGS, F8=VIEW DEDUCTIONS, F9=VIEW BENEFITS (ALONE OR AFTER CODE) â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

See 31163 ENTER/EDIT PAYROLL.

 

 

FIELDS

 

Fields default to the last option selected.

 

 

1. Payroll Processing Screen:

 

(1) ENTER PAYROLL MANUALLY

 

** SPECIFIED PAYROLL DATE:

 

Enter the desired payroll date in the format MMDDYYYY.

 

This is the last date of the current pay period.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to the payroll control screen.

 

** ENTER CHEQUE DATE:

 

Enter the desired date in the format MMDDYYYY.

 

This is the date you wish to print pay cheques and/or statements.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to the SPECIFIED PAYROLL DATE field.


** PROCEED ? (Y/N):

 

"N" to cancel and return to the batch control screen.

 

"Y" See PROCEDURE - MANUAL PAYROLL ENTRY.

 

(2) CREATE PAYROLL AUTOMATICALLY

 

When this option is selected, the EMPLOYEE SELECTION field is displayed.

 

 

2. Employee Selection Field:

 

2-1 SELECT BY EMPLOYEE

 

(1) ENTER SELECTED EMPLOYEE(S)

 

** ENTER SELECTED EMPLOYEE(S) (F2='ALL'):

 

Enter the desired employee code.

 

To enter multiple employee codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all active employee codes.

 

[F3] to return to previous prompt.

 

[F5] to display the employee list for selection.

 

(2) ENTER RANGE OF EMPLOYEE(S)

 

** ENTER STARTING EMPLOYEE (ENTER=FIRST):

 

Enter the code of the employee to begin with.

 

[Enter] to begin with the first employee code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the employee list for selection.

 

** ENTER ENDING EMPLOYEE (ENTER=LAST):

 

Enter the code of the employee to end with.

 

[Enter] to end with the last employee code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the employee list for selection.

 

2-2 SELECT BY DIVISION

 

(1) ENTER SELECTED DIVISION(S)

 

** ENTER SELECTED DIVISION(S) (F2='ALL'):

 

Enter the desired division code.

 

To enter multiple division codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all division codes.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

(2) ENTER RANGE OF DIVISION(S)

 

** ENTER STARTING DIVISION (ENTER=FIRST):

 

Enter the code of the division to begin with.

 

[Enter] to begin with the first division code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

** ENTER ENDING DIVISION (ENTER=LAST):

 

Enter the code of the division to end with.

 

[Enter] to end with the last division code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

2-3 SELECT BY DEPARTMENT

 

(1) ENTER SELECTED DEPARTMENT(S)

 

** ENTER SELECTED DEPARTMENT(S) (F2='ALL'):

 

Enter the desired department code.

 

To enter multiple department codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all department codes.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

(2) ENTER RANGE OF DEPARTMENT(S)

 

** ENTER STARTING DEPARTMENT (ENTER=FIRST):

 

Enter the code of the department to begin with.

 

[Enter] to begin with the first department code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

** ENTER ENDING DEPARTMENT (ENTER=LAST):

 

Enter the code of the department to end with.

 

[Enter] to end with the last department code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

2-4 SELECT BY DIVISION/DEPARTMENT

 

(1) ENTER SELECTED DIVISION(S)

 

** ENTER SELECTED DIVISION(S) (F2='ALL'):

 

Enter the desired division code.

 

To enter multiple division codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all divisions.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

(2) ENTER RANGE OF DIVISION(S)

 

Range of divisions is not permitted. You must select specfic divisions before selecting departments.

 

 

(3) ENTER SELECTED DEPARTMENT(S)

 

** ENTER SELECTED DEPARTMENT(S) (F2='ALL'):

 

Enter the desired department code.

 

To enter multiple department codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all department codes.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

(4) ENTER RANGE OF DEPARTMENT(S)

 

** ENTER STARTING DEPARTMENT (ENTER=FIRST):

 

Enter the code of the department to begin with.

 

[Enter] to begin with the first department code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

** ENTER ENDING DEPARTMENT (ENTER=LAST):

 

Enter the code of the department to end with.

 

[Enter] to end with the last department code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.


2-5 SELECT BY DEPARTMENT/DIVISION

 

(1) ENTER SELECTED DEPARTMENT(S)

 

** ENTER SELECTED DEPARTMENT(S) (F2='ALL'):

 

Enter the desired department code.

 

To enter multiple department codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all department codes.

 

[F3] to return to previous prompt.

 

[F5] to display the department list for selection.

 

(2) ENTER RANGE OF DEPARTMENT(S)

 

Range of departments is not permitted. You must select specfic departments before selecting divisions.

 

 

(3) ENTER SELECTED DIVISION(S)

 

** ENTER SELECTED DIVISION(S) (F2='ALL'):

 

Enter the desired division code.

 

To enter multiple division codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all division codes.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

(4) ENTER RANGE OF DIVISION(S)

 

** ENTER STARTING DIVISION (ENTER=FIRST):

 

Enter the code of the division to begin with.

 

[Enter] to begin with the first division code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.

 

** ENTER ENDING DIVISION (ENTER=LAST):

 

Enter the code of the division to end with.

 

[Enter] to end with the last division code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the division list for selection.


2-6 SELECT BY UNION

 

(1) ENTER SELECTED UNION(S)

 

** ENTER SELECTED UNION(S) (F2='ALL'):

 

Enter the desired union code.

 

To enter multiple union codes press [Enter] after each code. Press [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all union codes.

 

[F3] to return to previous prompt.

 

[F5] to display the union list for selection.

 

(2) ENTER RANGE OF UNION(S)

 

** ENTER STARTING UNION (ENTER=FIRST):

 

Enter the code of the union to begin with.

 

[Enter] to begin with the first union code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the union list for selection.

 

** ENTER ENDING UNION (ENTER=LAST):

 

Enter the code of the union to end with.

 

[Enter] to end with the last union code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the union list for selection.

 

2-7 SELECT BY PROVINCE

 

(1) ENTER SELECTED PROVINCE(S)

 

** ENTER SELECTED PROVINCE(S) (F2='ALL'):

 

Enter the desired province code.

 

To enter multiple province codes press [Enter] after each code. Pressing [Enter] a second time after the last code to exit the field.

 

 

[F2] to select all province codes.

 

[F3] to return to previous prompt.

 

[F5] to display the province list for selection.

 

(2) ENTER RANGE OF PROVINCE(S)

 

** ENTER STARTING PROVINCE (ENTER=FIRST):

 

Enter the code of the province to begin with.

 

[Enter] to begin with the first province code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the province list for selection.

 

** ENTER ENDING PROVINCE (ENTER=LAST):

 

Enter the code of the province to end with.

 

[Enter] to end with the last province code on file.

 

[F3] to return to previous prompt.

 

[F5] to display the province list for selection.

 

3. Payroll Date Field:

 

** SPECIFIED PAYROLL DATE:

 

Enter the desired payroll date in the format MMDDYYYY.

 

This is the last date of the current pay period.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to previous field.

 

4. Cheque Date Field:

 

** ENTER CHEQUE DATE:

 

Enter the desired date in the format MMDDYYYY.

 

This is the date you wish to print on pay cheques and/or statements.

 

 

[Enter] to accept the displayed default date.

 

[F3] to return to the Payroll Date field.

 

5. Confirmation Field:

 

** PROCEED ? (Y/N):

 

"Y" to generate the payroll.

 

The payroll is generated and you are taken to the batch options menu. See PROCEDURE - BATCH OPTIONS.

 

 

"N" to exit to the batch control screen.

 

All data entered is deleted and no payroll batch is generated.