Ideal Online Documentation

28561 G/L LISTINGS, REPORTS AND FORMS
GL5-13 Trial Balance Report

 

PURPOSE

 

The trial balance report prints all general ledger account month and year-to-date balances based on the selected period and divisions.

 

Trial Balance Report is accessed from:

  • G/L Main menu.

 

PROCEDURE

 

Select Trial Balance from the G/L Main menu, the following prompts display.

 

COMPANY OR DIVISION LEVEL REPORT ? (C/D):

 

"C" to print the company consolidated report.

 

You have the option to include all divisions within the company or a range of divisions. The following prompt displays.

 

 

** WHOLE COMPANY OR RANGE OF DIVISIONS ? (W/R): W

 

[Enter] to accept the default "W".

 

"W" for whole company.

 

"R" to specify a range of divisions.

 

You are prompted to select the desired range of divisions.

 

 

** ENTER STARTING DIVISION (CR FOR FIRST): __

 

Enter the first division code to include.

 

[Enter] for the first G/L division.

 

** ENTER ENDING DIVISION (CR FOR LAST): __

 

Enter the last division code to include.

 

[Enter] for the last G/L division.

 

"D" to print a divisional report.

 

This will print the report for a selected division. You are prompted to select the desired division.

 


ENTER DIVISION NUMBER (CR FOR ALL):

 

Enter a specific division.

 

[Enter] to include all divisions.

 

ENTER G/L PERIOD (MMYY)

 

Enter the month and year to report on.

 

THE DESCRIPTIVE DATE WILL BE 'AS AT JUNE 27, 2007'
** ENTER THE DESCRIPTIVE DATE DESIRED (CR IF THE ABOVE IS OK):

 

Enter a report description of up to 49 characters.

 

[Enter] to accept the default description.

 

PRINT ZERO BALANCES ? (Y/N)

 

"Y" to print accounts with zero balances.

 

"N" to not print accounts with zero balances.

 

** INCLUDE SUB-ACCOUNT DETAILS ? (Y/N): N

 

[Enter] to accept the default "N".

 

"N" to not include sub-account details.

 

"Y" to include sub-account details.

 

** NUMBER OF COPIES ? (CR=ONE): __

 

Enter the number of copies to print.

 

[Enter] to print one copy only.

 

** PRESS CR TO CONTINUE:

 

[Enter] to continue to the print selection screen.

 

[F4] to exit to menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Trial Balance Report follows.


 


                                          IDEALWARE - SOLE DIVISION
06/28/07  17:33:52                                                                                       PAGE: 1
                                           DIVISIONAL TRIAL BALANCE
                                  AS AT JUNE 30, 2007  (ACCOUNTING PERIOD 6)

-------------------------------------------------------------------------------------------------------------------
      ********* MONTH *********                                                           ***** YEAR-TO-DATE ******
      DEBIT              CREDIT   ACCOUNT        DESCRIPTION                              DEBIT              CREDIT
-------------------------------------------------------------------------------------------------------------------

                                  1100-00        CASH FLOATS                             300.00
                                  1101-00        PETTY CASH                              500.00
     721.69                       1110-00        BANK                                                    187,048.64

...

                                  6445-00        RRSP DEDUCTIONS                                             870.50
     284.83                       6470-00        EMPLOYEE TRAINING                     1,822.03
   5,548.45                       7000-00        INTEREST & BANK CHARGES              22,396.99
                                  7200-00        MISC INCOME                                              11,074.50
                                  7210-00        MISC EXPENSES                         3,493.88
 ----------       -------------                                                   -------------       -------------
 146,340.90          146,340.90                  DIVISION TOTALS                   1,394,796.88        1,394,796.88
===========       =============                                                   =============       =============