Ideal Online Documentation

28522 G/L PROCESSING
GL2-02 Journal Register/Posting

 

PURPOSE

 

The journal register/posting program is used to print journal batch registers and/or post (update) journal batches to the general ledger.

 

The journal register/posting program can be accessed either from the G/L Main menu or from the journal data entry screen. If accessed from the menu, you are prompted to identify the batch(es) to be processed. If accessed from the journal data entry screen, the program automatically processes the same batch.

 

 

PROCEDURE

 

If you access the program from the menu, the following prompts display.

 

POST OR REGISTER ONLY ? ('P'=POST; 'R'=REGISTER):

 

"P" to post (update).

 

This option allows posting the batch(es) after printing the register(s). Only closed batches can be posted. The only exception to this is when the [F7] TO POST option is selected from within an open batch's data entry screen.

 

 

"R" to print the register with no option to post.

 

BATCH SELECTION METHOD ? ('I'=INDIVIDUAL; 'A'=ALL CLOSED):
PRESS F5 FOR BATCH INQUIRY

 

"I" to select a specific batch for processing.

 

If you select "I" for individual batch selection the program will display the following prompt.

 

 

BATCH:

 

Enter the desired batch number.

 

[F5] to display list for selection.

 

After selecting the desired batch the following information about the batch displays.

 


┌────────────────────────────────────────────────────────────────────────────────┐
│06/22/07 TF6        ***** G/L JOURNAL REGISTER/POSTING *****             3LJER1 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** POST OR REGISTER ONLY ? ('P'=POST; 'R'=REGISTER):  P  POST                   â”‚
│                                                                                â”‚
│** BATCH SELECTION METHOD ? ('I'=INDIVIDUAL; 'A'=ALL CLOSED): I  INDIVIDUAL     â”‚
│                                                                                â”‚
│          BATCH:              0025                                              â”‚
│          JOURNAL:            J/E                                               â”‚
│          DESCRIPTION:        GENERAL JOURNAL ENTRY                             â”‚
│          G/L PERIOD:         2007/06                                           â”‚
│          DATE METHOD:        1  USE BATCH G/L PERIOD                           â”‚
│                                                                                â”‚
│** PRESS F1 TO CONTINUE, F3 TO BACK-UP, F4 TO END: _                            â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

>> BATCH 0025 IS NOT CLOSED AND CANNOT BE POSTED. PRESS CR:

 

This alert displays if the selected batch is not close. Press [Enter] to clear the message, select another batch or exit the journal register/update program and close the batch.

 

"A" to select all closed batches for processing.

 

If you select "A" for all closed batches the program will display the following prompt.

 

 

ALL CLOSED UP TO WHAT PERIOD ? (CR FOR 200706):

 

Enter the year and month of the period desired.

 

[Enter] for the current period.

 

Only closed batches will be selected for processing.

 

 

PRESS F1 TO CONTINUE, F3 TO BACK-UP, F4 TO END:

 

[F1] to continue to print selection menu.

 

[F3] to modify previous options.

 

[F4] to exit to menu.

 

If you accessed the program directly from the data entry screen of the journal entry program the program prompts default follows.

 

** POST OR REGISTER ONLY ? ('P'=POST; 'R'=REGISTER): P  POST
** BATCH SELECTION METHOD ? ('I'=INDIVIDUAL; 'A'=ALL CLOSED): I  INDIVIDUAL

** PRESS F1 TO CONTINUE, F4 TO EXIT WITHOUT CLOSING & PRINTING & UPDATING:

 

[F1] to continue to print selection menu.

 

[F4] to exit to menu.

 

The batch remains open.

 

 


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

If you selected "R" REGISTER ONLY the program exits to the menu.

 

If you selected "P" POST the following prompt displays.

 

ENTER 'P' TO POST, 'R' TO REPRINT, 'E' TO END WITHOUT POSTING:

 

"P" to post (update).

 

The batch transactions are updated to the general ledger. If the batch is out of balance, a password will be required to continue the update.

 

 

"R" to reprint the register.

 

The print selection menu displays.

 

 

"E" to exit to menu

 

If you accessed the program directly from the data entry screen of the journal entry program, this automatically closes the batch.

 

  



                                                      D E M O   C O M P A N Y
06/22/07  09:51:36                                                                                                       PAGE: 1
                                                       G/L JOURNAL REGISTER
                                                  BATCH: LJ0025  PERIOD: 2007/06
                                               JOURNAL: J/E  - GENERAL JOURNAL ENTRY

-----------------------------------------------------------------------------------------------------------------------------------
SEQ#  ACCOUNT  NAME                            REF#      DATE    DESCRIPTION                              DEBIT         CREDIT  S&A
-----------------------------------------------------------------------------------------------------------------------------------

0001  00-1150  INVENTORY TRANSFER              TEST    06/01/07  test journal entry                        1.00
0002  00-1150  INVENTORY TRANSFER              TEST    06/01/07  test journal entry                                       1.00
-----------------------------------------------------------------------------------------------------------------------------------
                                                                                                           1.00           1.00
                                                                                                 ============== ==============


FIELDS                                    

SEQ#          line number in batch
ACCOUNT       G/L account number
NAME          G/L account name
REF#          reference number assigned to line item
DATE          transaction date
DESCRIPTION   transaction description
DEBIT         entry debit amount
CREDIT        entry credit amount