The programs in your accounts receivable system are used in different ways. They can be broken down into three categories:
Those that you use on a daily.
Those that you use on an as required.
Those that you use once a month.
DAILY
Once your initial A/R maintenance is completed, unless your company is large and/or conducts most of its sales activities with credit customers, the A/R system will be used primarily on an "as required" basis.
You may or may not have payments to process each day depending on the volume of your business. If your volume is of a magnitude requiring daily receipts processing, you will use the Cash Receipts program (see 25563 CASH RECEIPTS) to post customer payments.