Ideal Online Documentation

24763 A/P LISTINGS, REPORTS AND FORMS
AP5-13 Recurring Invoice Data Entry

 

PURPOSE

 

The recurring invoice data entry report is used to gather data for entry into the A/P invoice posting program when creating invoices using the recurring invoice option (AUTO).

 

Recurring Invoice Data Entry Report is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE

 

Select Recurring Invoice Master Report from the Accounts Payable Processing menu.

 

** FOR WHAT JOURNAL CODE ?

 

Enter the code of the journal for which you want the report.

 

[F4] to exit to menu.

 

[F5] to display recurring invoice journals for selection.

 

** PERIOD COVERED (CR FOR VARIABLE):

 

Enter the period you wish the report to cover (MMDDYY-MMDDYY).

 

[Enter] for all periods on file.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

** PRESS CR TO CONTINUE:

 

[Enter] to generate the report.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

You are taken to the print menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

A example A/P Recurring Invoice Data Entry Report follows.

  



                                                IDEAL BUILDING SUPPLIES LTD.
                                                                                                         PAGE: 1
                              A/P RECURRING INVOICE DATA ENTRY REPORT FOR JOURNAL CODE '000001'

                               FOR THE PERIOD ENDING: _______________________________________

          ---------------------------------------------------------------------------------------------------------
          ENTRY                                CHEQUE  CHEQUE      G/L      G/L
           #   SUPPLIER  REFERENCE             NUMBER   DATE     ACCOUNT DESCRIPTION                       AMOUNT
          ---------------------------------------------------------------------------------------------------------

               ACKLA                           ______  __/__/__  01-6000 PURCHASES ..................... _______.__
                                                                         ENTRY TOTAL:                    _______.__

               BAYSI                           ______  __/__/__  01-6000 PURCHASES ..................... _______.__
                                                                         ENTRY TOTAL:                    _______.__

               MENTA                           ______  __/__/__  01-6000 PURCHASES ..................... _______.__
                                                                         ENTRY TOTAL:                    _______.__

                                                                         REPORT TOTAL:                   _______.__




FIELDS:

ENTRY #           entry number
SUPPLIER          supplier code
REFERENCE         reference
CHEQUE NUMBER     cheque number
CHEQUE DATE       date of cheque
G/L ACCOUNT       G/L account number
G/L DESCRIPTION   G/L account description
AMOUNT            amount