Ideal Online Documentation

24761 A/P LISTINGS, REPORTS AND FORMS
AP5-11 Outstanding Cheques Report

 

PURPOSE

 

The outstanding cheques report lists for a specific bank account code, all cheques that are still outstanding. Cheques are added to this list through the invoice posting, quick pay posting and cheque print programs and deleted through the enter cancelled cheque program.

 

The outstanding cheques report is typically used after running the enter cancelled cheque program to reconcile your bank account.

 

Outstanding Cheques Report is accessed from:

  • Accounts Payable Month End menu

 

PROCEDURE

 

Select Outstanding Cheques Report from the Accounts Payable Month End menu.

 

** FOR WHICH BANK ACCOUNT:

 

Enter the bank account code for which you wish to print the report.

 

[Enter] for all bank account codes.

 

[F4] to exit to menu.

 

[F5] to display bank account codes for selection.

 

** AS AT DATE? (ENTER FOR MM/DD/YY):  MMDDYY

 

Enter the date as of which to list outstanding cheques.

 

[Enter] for current date.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to Generate the report.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

You are taken to the print menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Accounts Payable Outstanding Cheques Report follows.

  



                                              IDEAL BUILDING SUPPLIES LTD.
08/30/96  13:06:07                                                                                            PAGE: 1
                                               OUTSTANDING CHEQUES REPORT
                                                 FOR CANADIAN FUNDS ()
------------------------------------------------------------------------------------------------------------------------
CHEQUE    DATE    DESCRIPTION #1                  DESCRIPTION #2                         AMOUNT
------------------------------------------------------------------------------------------------------------------------

000001  07/23/96  ACKLA - INV#543211234           PQ0001 - 000007                           .00
001200  08/07/96  DEWERS                                                               4,500.00
001201  08/07/96  HOBARTS                                                                345.00
001202  08/07/96  ACKLANDS                                                             3,578.00
001203  08/07/96  BURNABY OFFICE SUPPLY                                                2,635.00
001204  08/09/96  DEWERS                                                               2,300.00
001205  08/09/96  METRO                                                                3,575.00
001206  08/09/96  DEWERS                                                               1,200.00
001207  08/09/96  METRO                                                                2,150.00
001208  08/09/96  CINDU                                                                1,235.00
001234  07/08/96  ACKLA - INV#543211234           PQ0001 - 000007                        214.00
                                                                                  -------------
REPORT TOTALS:    RECORDS: 11                                                         21,732.00
                                                                                  =============


     
FIELDS:                                     

CHEQUE          cheque number
DATE            date of cheque
DESCRIPTION#1   description - supplier and/or invoice
DESCRIPTION#2   description - batch and/or folio
AMOUNT          amount of cheque