Ideal Online Documentation

24712 A/P MAINTENANCE
AP4-02 Cheque Formatting

 

PURPOSE

 

The cheque formatting program is used to format cheques printed via the A/P cheque printing program to match your preprinted cheque forms.

 

Cheque Formatting is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE - CHEQUE FORMATTING

 

When you access cheque formatting maintenance, the default format parameters are displayed.

 

Example Cheque Formatting Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/22/96                                                                        â”‚
│                           CHEQUE FORMAT MAINTENANCE                            â”‚
│                                                                                â”‚
│     SYSTEM CODE:   A/P ACCOUNTS PAYABLE FORMAT                                 â”‚
│                                                                                â”‚
│        1. CHEQUE WIDTH            99                                           â”‚
│        2. LINES PER CHEQUE        20                                           â”‚
│        3. CHEQUE STUB             B                                            â”‚
│        4. LINES PER STUB          30                                           â”‚
│                                                                                â”‚
│        ******** CHEQUE ********   POSITION       LINE NUMBER                   â”‚
│        5. CONTROL NUMBER             63                6                       â”‚
│        6. DATE                       51                6                       â”‚
│        7. PAY TO                     12               10                       â”‚
│        8. NUMERIC AMOUNT             78                6                       â”‚
│        9. ALPHA AMOUNT                6                2                       â”‚
│                                                                                â”‚
│** ENTER CORRECTION NUMBER; 'D'=DELETE; 'P'=PRINTOUT; 'T'=TEST; CR TO END: _    â”‚
│   F5=DISPLAY; F6=REMITTANCE MAINTENANCE.                                       â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER CORRECTION NUMBER;'D'=DELETE;'P'=PRINTOUT;'T'=TEST;CR TO END: _
   F5=DISPLAY; F6=REMITTANCE MAINTENANCE.

 

Enter the line number of the parameter you wish to modify.

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS; F5 TO DISPLAY):

 

[Enter] to update the file.

 

[F2] to make additional changes.

 

[F4] to cancel changes.

 

[F5] to display cheque as formatted.

 

"D" to delete the cheque format parameters.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the parameters.

 

"N" to not delete the parameters.

 

"P" to print the format parameters.

 

"T" to test print to check format.

 

[Enter] to accept format parameters.

 

[F5] to display complete format of cheque.

 

See display view at the end of this article.

 

 

[F6] to access remittance format maintenance.

 

See PROCEDURE - REMITTANCE FORMATTING.

 

 

 

FIELDS: CHEQUE FORMAT MAINTENANCE

 

CHEQUE WIDTH

 

Enter the width of the cheque (12 characters/inch).

 

LINES PER CHEQUE

 

Enter the total number of lines printer can print on one cheque.

 

CHEQUE STUB

 

Select one of the following:

 

B = PRINT STUB BEFORE CHEQUE

 

A = PRINT STUB AFTER

 

N = DO NOT PRINT STUB

 

LINES PER STUB

 

Enter the total number of lines printer can print on one stub.

 

CONTROL NUMBER

 

Enter the starting position from the left edge of the cheque, then

 

Enter the line number down from the top edge of the cheque.

 

DATE

 

Enter the starting position from the left edge of the cheque, then

 

Enter the line number down from the top edge of the cheque.

 

PAY TO

 

Enter the starting position from the left edge of the cheque, then

 

Enter the line number down from the top edge of the cheque.


NUMERIC AMOUNT

 

Enter the starting position from the left edge of the cheque, then

 

Enter the line number down from the top edge of the cheque.

 

ALPHA AMOUNT

 

Enter the starting position from the left edge of the cheque, then

 

Enter the line number down from the top edge of the cheque.

 

 

PROCEDURE - REMITTANCE FORMATTING

 

Example Remittance Format Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/22/96                                                                        â”‚
│                         REMITTANCE FORMAT MAINTENANCE                          â”‚
│                                                                                â”‚
│        SYSTEM CODE:  A/P REMITTANCE FORMAT MAINTENANCE                         â”‚
│                                                                                â”‚
│        *** REMITTANCE HEADER ***  POSITION       LINE NUMBER                   â”‚
│        1. PRINT STUB HEADINGS         N                                        â”‚
│        2. CONTROL LINE                0               24                       â”‚
│        3. SUPPLIER LINE              22               24   PRINT CODE          â”‚
│        4. CONTROL NUMBER             34               24                       â”‚
│        5. DATE                        1               24                       â”‚
│        6. PAGE                       86                4                       â”‚
│        *** REMITTANCE DETAIL ***                                               â”‚
│        7. HEADINGS LINE               0                6                       â”‚
│        8. FOLIO#                     33                6                       â”‚
│        9. TRX. DATE                   1                6                       â”‚
│        10.REFERENCE                  13                6                       â”‚
│        11.GROSS                      47                6                       â”‚
│        12.DISCOUNT                   64                6                       â”‚
│        13.BALANCE                    80                6                       â”‚
│        14.LAST LINE FOR TOTALS        0               21                       â”‚
│        15.SPECIFIC TOTAL LINE         0               24                       â”‚
│** ENTER CORRECTION NUMBER; F6=CHEQUE MAINTENANCE; CR TO END: __                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER CORRECTION NUMBER; F6=CHEQUE MAINTENANCE; CR TO END:

 

Enter the line number of the parameter you wish to modify.

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS; F5 TO DISPLAY):

 

[Enter] to update the file.

 

[F2] to make additional changes.

 

[F4] to cancel changes.

 

[F5] to display cheque as formatted.

 

[F6] to access cheque format maintenance.

 

See PROCEDURE - CHEQUE FORMATTING.

 

 

[Enter] to accept format parameters.

 


FIELDS: REMITTANCE FORMAT MAINTENANCE

 

PRINT STUB HEADINGS

 

"Y" to print stub headings.

 

"N" to not print stub headings.

 

CONTROL LINE

 

Enter the line number down from the top edge of the cheque.

 

SUPPLIER LINE

 

Enter the starting position from the left edge of the cheque, then

 

Enter one of the following options to print the supplier:

 

N = NAME

 

C = CODE

 

B = BOTH

 

CONTROL NUMBER

 

Enter the starting position from the left edge of the cheque.

 

DATE

 

Enter the starting position from the left of the cheque.

 

PAGE

 

Enter the starting position from the left of the cheque, then

 

Enter the line number down from the top of the cheque.

 

HEADINGS LINE

 

Enter the line number down from the top edge of the cheque.

 

FOLIO#

 

Enter the line number down from the top edge of the cheque.

 

TRX. DATE (Transaction Date)

 

Enter the starting position from the left edge of the cheque.

 

REFERENCE

 

Enter the starting position from the left edge of the cheque.

 

GROSS

 

Enter the starting position from the left edge of the cheque.

 

DISCOUNT

 

Enter the starting position from the left edge of the cheque.


BALANCE

 

Enter the starting position from the left edge of the cheque.

 

LAST LINE FOR TOTALS

 

Enter the line number down from the top edge of the cheque.

 

SPECIFIC TOTAL LINE

 

Enter the line number down from the top edge of the cheque.

 

Example Cheque Format

┌────────────────────────────────────────────────────────────────────────────────┐
│ VOID                                                                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                     │
│   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX/99   *************  â”‚
│                                                                                â”‚
│        **** NON NEGOTIABLE ****                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│ YY/MM/DD             SUPPLIER NAMCONTROL: XXXXXX...                            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘