Ideal Online Documentation

24711 A/P MAINTENANCE
AP4-01 Bank Code

 

PURPOSE

 

Bank code maintenance is used to add, modify and delete bank codes. Each code represents a bank account upon which cheques are drawn by your company. A bank code may be composed of up to five characters. You must have at least one bank code set up before attempting to print cheques. In addition, each currency code in your system must reference an associated bank code and each bank code must reference a specific currency code.

 

Bank Code Maintenance is accessed from the:

  • Accounts Payable Maintenance menu

 

PROCEDURE

 

When you select Bank Code Maintenance at the Accounts Payable Maintenance menu you are taken to the Bank Code Maintenance screen.

 

BANK CODE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│04/24/07                    D E M O   C O M P A N Y                             â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│     BANK ACCOUNT CODE   _____                                                  â”‚
│                                                                                â”‚
│  01 TRUST ACCOUNT                                                              â”‚
│  02 DESCRIPTION                                                                â”‚
│  03 G/L...BANK ACCOUNT                                                         â”‚
│  04 CURRENCY CODE                                                              â”‚
│  05 CASHED CHEQUE BATCH                                                        â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
BANK ACCOUNT CODE

 

Enter the code of the bank you wish to add, modify or delete

 

To add a new code see ADD A CODE. To modify or delete an existing code see MODIFY AN EXISTING CODE.

 

 

[F2] to display next bank acount code on file.

 

[F4] to exit and return to the menu.

 

[F5] to display bank account codes for selection.


Example A/P Bank Code Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Feb25/00                    D E M O   C O M P A N Y                             â”‚
│                                                                                â”‚
│     BANK ACCOUNT CODE   GEN                                                    â”‚
│                                                                                â”‚
│  01 TRUST ACCOUNT       N                                                      â”‚
│  02 DESCRIPTION         GENERAL BANK ACCOUNT                                   â”‚
│  03 G/L...BANK ACCOUNT  011005     TD BANK - CANADIAN                          â”‚
│  04 CURRENCY CODE       CN          CANADIAN FUNDS                             â”‚
│                                                                                â”‚
│                                                                                â”‚
│** FIELD# TO MODIFY; 'D'ELETE; CR TO CONTINUE: _                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

 

ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (CR=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.

 

** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to clear the display and return to the CODE field.

 

"M" to modify data fields.

 

** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] for modifications complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update the file.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications to the fields.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel all changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

 

FIELDS

 

BANK ACCOUNT CODE

 

Enter a code.

 

Up to 5 alpha/numeric characters, ie: GEN (General), GENUS (US$) etc.

 

 

01 TRUST ACCOUNT

 

[Enter] to accept the default "N".

 

"Y" if this code represents a trust account type.

 

Only IdeaLaw requires trust accounts.

 

 

02 DESCRIPTION

 

Enter a description.

 

Up to 50 alpha/numeric characters.

 

 

03 G/L...BANK ACCOUNT

 

Enter the bank G/L account code for this bank code.

 

The G/L account must be setup previously.

 

 

[F5] to display chart of accounts for selection.


04 CURRENCY CODE

 

Enter the currency code associated with this bank account code.

 

[F5] to display currency codes for selection.