Ideal Online Documentation

24594 A/P INQUIRIES
AP3-04 Supplier Ledger

 

PURPOSE

 

Supplier ledger inquiry allows you to display outstanding invoices for a supplier. Your system can be configured to display outstanding invoices by supplier and invoice number or by supplier and folio number.

 

Supplier Ledger Inquiry is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE

 

A/P SUPPLIER LEDGER INQUIRY

┌────────────────────────────────────────────────────────────────────────────────┐
│04/20/07                  A/P SUPPLIER LEDGER INQUIRY                           â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUPPLIER: ________                                                              â”‚
│ CONTACT:                       TELEPHONE:                 FAX:                 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO# CR SOURCE INV DATE DUE DATE REFERENCE                DEBIT        CREDIT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│ENTER F4 TO END.                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
SUPPLIER

 

Enter the supplier code of the supplier you wish to inquire upon.

 

[F4] to exit to menu.

 

[F5] to display supplier inquiry for selection.

 

CR=DISPLAY 1ST->LAST; F1=DISPLAY LAST->1ST; FROM DATE (YYMMDD); F4=END

 

Enter YYMMDD to display transactions starting from that date.

 

[Enter] to display transactions in oldest to newest order.

 

[F1] to display transactions in newest to oldest order.

 

[F4] to exit to menu.


Example A/P supplier history inquiry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/24/96                  A/P SUPPLIER LEDGER INQUIRY                           â”‚
│────────────────────────────────────────────────────────────────────────────────│
│SUPPLIER: ACKLA     ACKLANDS                                                    â”‚
│ CONTACT:                       TELEPHONE:                 FAX:                 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│FOLIO# CR SOURCE INV DATE DUE DATE REFERENCE                DEBIT        CREDIT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│000001 CN PI0001 09/26/94 10/20/94 123456                              2,129.30 â”‚
│000006 CN PI0005 06/15/94 07/20/94 INV#1234                              128.40 â”‚
│000007 CN PI0005 06/02/94 07/20/94 INV#543211234                         214.00 â”‚
│000014 CN PI0011 05/27/96 06/20/96 61555                                 562.82 â”‚
│011851 CN PI0343 08/10/94 09/20/94 4368168192                             46.38 â”‚
│011855 CN PI0343 08/02/94 09/20/94 4368-167678                            38.56 â”‚
│012049 CN PI0349 08/04/94 09/20/94 4368-167896                           291.48 â”‚
│012172 CN PI0349 08/24/94 09/20/94 4368168994                            580.69 â”‚
│012173 CN PI0349 08/23/94 09/20/94 16/8939                               249.67 â”‚
│012299 CN PI0353 08/29/94 09/20/94 4368169297                              9.23 â”‚
│012324 CN PI0353 08/30/94 09/20/94 4368169308                             80.30 â”‚
│012365 CN PI0354 08/25/94 09/20/94 5640069677                            267.66 â”‚
│                                                                                â”‚
│                                   BALANCE FORWARD                     4,598.49 â”‚
│                                                                     ---------- â”‚
│                                                                       4,598.49 â”‚
│                                                                     ========== â”‚
│** PRESS CR TO CONTINUE; F4 TO END:                                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO CONTINUE; 'P' FOR PRINTOUT:

 

[Enter] to clear display and return to SUPPLIER field.

 

Advance to the next screen by pressing [Enter] or [F3]. The last screen will display the supplier's total.

 

 

"P" to print a report of the information.

 

The print selection screen displays after you exit the program and prints the inquiry for all suppliers selected for printing.

 

 

 

FIELDS

 

CONTACT

 

Displays the supplier contact name.

 

TELEPHONE

 

Displays the supplier telephone number.

 

FAX

 

Displays the supplier FAX number.

 

FOLIO #

 

Displays the supplier folio number for each invoice.

 

CR (Currency)

 

Displays the currency code.

 

SOURCE

 

Displays the original batch number of each entry.


DATE

 

Displays the orginal invoice date.

 

REFERENCE

 

Displays the reference/invoice number.

 

DEBIT

 

Displays transactions with a debit balance (credit notes, discounts).

 

CREDIT

 

Displays transactions with a credit balance (invoices).