Ideal Online Documentation

24559 A/P PROCESSING
AP2-12 System Balancing Test

 

PURPOSE

 

This program is used to verify that totals from different files used by the accounts payable system are in balance with one another.

 

Files that are compared are the accounts payable detail file and the supplier master file. Totals that are compared are the balance from your accounts payable GL account, total outstanding invoices from the detail file and total outstanding balances from the supplier master file.

 

System Balancing Test is accessed from:

  • Accounts Payable Month End menu

 

PROCEDURE

 

When you select System Balancing Test at the Accounts Payable Month End menu, the print menu is displayed.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Accounts Payable System Balancing Test follows.

  



                                    IDEAL BUILDING SUPPLIES LTD.
07/25/96  10:49:52                                                                   PAGE: 1
                               ACCOUNTS PAYABLE SYSTEM BALANCING TEST


 ------------------------------------------------------------------------------------------
                          ******* A/P CONTROL *******              A/P               A/P
 CURRENCY                 ACCOUNT              AMOUNT            MASTER            DETAIL
 ------------------------------------------------------------------------------------------

 CN CANADIAN FUNDS        01-01-2000        47,168.73CR       47,168.73CR       47,168.73CR YES

 US U.S. FUNDS            01-01-2000        12,899.66CR       12,899.66CR       12,899.66CR YES



FIELDS:                                     

CURRENCY              currency code and description
A/P CONTROL ACCOUNT   A/P control account code
A/P CONTROL AMOUNT    A/P control account amount
A/P MASTER            A/P master account amount
A/P DETAIL            A/P detail account amount