Ideal Online Documentation

24557 A/P PROCESSING
AP2-10 Preliminary Cheque Register

 

PURPOSE

 

Preliminary Cheque Register lists all invoices due by a certain cut off date for a certain currency code. The cut off date can be either the due date or the discount date.

 

This report should be printed prior to printing cheques. Unless the due date or discount date is changed, or an invoice is put on hold, cheques will be printed as indicated on this report.

 

If you don't wish to print a cheque for an invoice, you can use the invoice maintenance program (see 24552 - Invoice Maintenance) to change the due date or discount date or to put the invoice on hold.

 

Preliminary Cheque Register is accessed from:

  • Accounts Payable Processing menu

 

PROCEDURE

 

Select Prelim Register from the Accounts Payable Processing menu. The following prompts are displayed.

 

** VARIABLE CHEQUE DATES? (Y/N): N

 

"Y" to give cheques variable dates based on invoice dates.

 

[Enter] or "N" to assign batch date to all cheques.

 

This is the default selection - all cheques have the batch date.

 

 

[F4] to exit to menu.

 

1. BASED ON DISCOUNT DATE
2. BASED ON DUE DATE
3. IMMEDIATE INVOICES ONLY
** ENTER SELECTION: 3

 

"1", "2" or "3" to select the desired date.

 

Select "3" only for invoices that have been flagged for immediate payment in the invoice maintenance program (see 24552 - Invoice Maintenance)

 

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

** SELECTION DATE ? (CR FOR SYSTEM DATE): MMDDYY

 

Invoices with a due or discount date up to or including this date will appear on the report; this field is bypassed if immediate invoices only are selected

 

Enter the desired cut off date.

 

[Enter] for current system date.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

** CURRENCY CODE ?

 

Enter the desired currency code.

 

[Enter] to accept the displayed default currency code.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

** EXCLUDE IMMEDIATE PAYS? (Y/N): N

 

This field defaults to "N" to not include immediate payments. You may change it to "Y" by pressing [F3] at the next field.

 

** PRESS CR TO CONTINUE:

 

[Enter] to print the report.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

You are taken directly to the print menu. There is no update for this program.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example A/P Preliminary Cheque Register follows.

  



                              IDEAL BUILDING SUPPLIES LTD.
08/30/96  13:38:19                                                       PAGE: 1
                   A/P PRELIMINARY CHEQUE REGISTER BASED ON DUE DATE
                             FOR INVOICES IN CANADIAN FUNDS
                              FOR SELECTION DATE 08/30/96

----------------------------------------------------------------------------------------
FOLIO     DUE                             TRAN     TRAN
NUMBER    DATE    REFERENCE               DATE     TYPE             DEBIT         CREDIT
----------------------------------------------------------------------------------------
ACKLANDS                  (ACKLA)

000001  10/20/94  123456                09/26/94  INVOICE                       2,129.30
000006  07/20/94  INV#1234              06/15/94  INVOICE                         128.40
000014  06/20/96  61555                 05/27/96  INVOICE                         562.82
011851  09/20/94  4368168192            08/10/94  INVOICE                          46.38
011855  09/20/94  4368-167678           08/02/94  INVOICE                          38.56
012049  09/20/94  4368-167896           08/04/94  INVOICE                         291.48
012172  09/20/94  4368168994            08/24/94  INVOICE                         580.69
012173  09/20/94  16/8939               08/23/94  INVOICE                         249.67
012299  09/20/94  4368169297            08/29/94  INVOICE                           9.23
012324  09/20/94  4368169308            08/30/94  INVOICE                          80.30
012365  09/20/94  5640069677            08/25/94  INVOICE                         267.66
                                                                              ----------
                                        CHEQUE DATED 96/08/30:                  4,384.49

BURNABY OFFICE            (BUROF)

011853  09/20/94  01-17722-00           08/03/94  INVOICE                          33.35
011854  09/20/94  01-16334-02           08/04/94  INVOICE                          56.86
012111  09/20/94  01-18474              08/12/94  INVOICE                         307.17
012112  09/20/94  01-15534              08/08/94  INVOICE                          46.80
012113  09/20/94  01-19321              08/10/94  INVOICE                          59.52
012114  09/20/94  01-17288-01           08/16/94  INVOICE                          12.21
012471  09/20/94  01-19519              08/24/94  INVOICE                         177.48
012472  09/20/94  01-20083              08/31/94  INVOICE                          53.12
                                                                              ----------
                                        CHEQUE DATED 96/08/30:                    746.51
                                                                                5,131.00
                                                                              ==========

G/L SUMMARY:   A/P CONTROL:     5,131.00DR   BANK:     5,131.00CR   DISCOUNTS:          .00DR

                              
FIELDS:                                     

FOLIO NUMBER   invoice number
DUE DATE       due date
REFERENCE      reference
TRAN DATE      date of transaction
TRAN TYPE      type of transaction
DEBIT          debit amount
CREDIT         credit amount