Ideal Online Documentation

24551 A/P PROCESSING
AP2-04 Enter Outstanding Cheques

 

PURPOSE

 

This program is used to enter outstanding cheques. Entries made through this program will not affect your General Ledger, they will only be updated to your cheque reconciliation file.

 

The program is typically used when setting up your new Ideal system to transfer cheques that were issued on your previous system and that are still outstanding. By entering them on the system with this program you will be able to get the full benefit of your cheque reconciliation program. It will also eliminate the necessity of doing two separate reconciliations: one in Ideal for new cheques and a second in your previous system for your old cheques.

 

No register or update is required when using this program.

 

Enter Outstanding Cheques is accessed from:

  • Accounts Payable Month End menu

 

PROCEDURE

 

Select Enter Outstanding Cheques from the Accounts Payable Month End menu.

 

CURRENCY CODE:

 

Enter the desired currency code.

 

[F4] to exit to menu.

 

** PRESS ENTER TO CONTINUE; F3 TO RE-ENTER; F4 TO END:

 

[Enter] to advance to data entry.

 

[F3] to re-enter currency code.

 

[F4] to exit to menu.

 

Example outstanding cheques entry screen:

┌────────────────────────────────────────────────────────────────────────────────┐
│08/07/96             ***** ENTER OUTSTANDING CHEQUES *****                      â”‚
│                             FOR CANADIAN FUNDS ()                              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE    DATE    DESCRIPTION                           AMOUNT                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.                           â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.

 

Enter the cheque number.

 

[F4] to end cheque entry.

 

 

FIELDS

 

CHEQUE

 

Enter the cheque number.

 

[F5] to display outstanding cheques.

 

DATE

 

Enter the cheque date.

 

DESCRIPTION

 

Enter the cheque description.

 

Enter the payee, invoice number, receipt number, etc.

 

 

AMOUNT

 

Enter the cheque amount.

 

Example outstanding cheques entry screen:

┌────────────────────────────────────────────────────────────────────────────────┐
│08/07/96             ***** ENTER OUTSTANDING CHEQUES *****                      â”‚
│                             FOR CANADIAN FUNDS ()                              â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE    DATE    DESCRIPTION                           AMOUNT                  â”‚
│────────────────────────────────────────────────────────────────────────────────│
│001200  08/07/96  DEWERS                              4,500.00                  â”‚
│001201  08/07/96  HOBARTS                               345.00                  â”‚
│001202  08/07/96  ACKLANDS                            3,578.00                  â”‚
│001203  08/07/96  BURNABY OFFICE SUPPLY               2,635.00                  â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** ACCEPT? (ENTER TO ACCEPT; F3 TO MODIFY; F4 TO BYPASS)                        â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ACCEPT? (ENTER TO ACCEPT; F3 TO MODIFY; F4 TO BYPASS)

 

[Enter] to accept line entry and advance.

 

[F3] to modify field information.

 

[F4] to cancel line and advance.

 

PRESS F4 TO END OR F5 FOR OUSTANDING CHEQUES INQUIRY.

 

You may continue adding cheques to the list or press [F4] to exit the program.