Ideal Online Documentation

15043 D/C LISTINGS, REPORTS AND FORMS
DC5-04 Preliminary Cheque Report

 

PURPOSE

 

The Preliminary Cheque Report program enables you to specify cheque requests for paying. By varying the print options, you can select only those requests which you want to pay and exclude others. The preliminary cheque report is used in conjunction with the cheque printing program. Typically, you will run the preliminary cheque report first until you get a listing of only those requests you wish to pay. Then you will run the cheque printing program with the same print options selected to print the actual cheques.

 

The Preliminary Cheque Report program does not affect the cheque requests.

 

Preliminary Cheque Report is accessed from:

  • Demand Cheque Processing menu.

 

PROCEDURE

 

Select Preliminary Cheque Report from the Demand Cheque Processing menu. The following prompts display.

 

** ALTER CHEQUE DATES? (Y/N): N

 

[Enter] to accept default value "N".

 

"N" to use the request dates.

 

"Y" to use a specified selection date.

 

1. BASED ON CHEQUE DATE
2. IMMEDIATE CHEQUES ONLY
3. SELECTED CHEQUES ONLY
4. ON-HOLD CHEQUES ONLY
** ENTER SELECTION: 1

 

[Enter] to accept default value "1".

 

"1" to base selection on request date.

 

This option will select all requests with dates on or prior to the date specified in the next prompt.

 

 

"2" to select immediate status only requests.

 

"3" to select pre-selected cheques only.

 

"4" to select on-hold status only requests.


** SELECTION DATE ? (CR FOR SYSTEM DATE): 10222007

 

Enter the desired selection date.

 

[Enter] for the current system date.

 

** COMBINE MULTIPLE REQUESTS INTO ONE CHEQUE ? (Y/N): N

 

[Enter] to accept default value "N".

 

"Y" to combine requests for same payee.

 

"N" to not combine requests for same payee.

 

Your system can be setup to automatically not combine requests.

 

 

** FLAG CHEQUES REQUESTS FOR PRINTING ? (Y/N): N

 

[Enter] to accept default value "N".

 

"Y" to flag requests for printing.

 

This option will flag selected requests so that they are picked up in the next printing batch if "Selection Type 3 - for selection based on pre-selected requests only" is chosen.

 

 

"N" to not flag requests for printing.

 

** ENTER TRUST BANK CODE (ENTER FOR ALL):   ALL BANK ACCOUNTS

 

Enter desired bank account code.

 

[Enter] for all bank accounts.

 

[F5] to display list of bank codes for selection, if available.

 

Your system can be setup to automatically select requests for all bank codes.

 

 

** PRESS CR TO CONTINUE:

 

[Enter] to proceed to printer selection.

 

[F3] to return to previous field.

 

[F4] to exit to menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Preliminary Cheque Report follows.

  



                                      THE IDEAL COMPUTER GROUP INC.
Oct23/07  11:06:47                                                                        PAGE: 1
                        DEMAND PRELIMINARY CHEQUE REPORT ACCOUNTS PAYABLE CHEQUES
                                         FOR BANK ACCOUNT: TD1G
                                       FOR SELECTION DATE Oct23/07

---------------------------------------------------------------------------------------------------------
DATE            REFERENCE                 FOLIO#                  GROSS         DISCOUNT        BALANCE
---------------------------------------------------------------------------------------------------------

RANDY'S PIZZA HUT              (**MISC**)
__________________________________________
Oct11/07        PIZZA PARTY               025770                  21.20              .00          21.20
                                                             ----------       ----------     ----------

                                  CHEQUE DATED Oct10/07:          21.20              .00          21.20
                                                             ==========       ==========     ==========


WEST COAST COURIER LTD.        (**MISC**)
__________________________________________
Oct10/07        DEBIT NOTE                025764                  10.60                           10.60
                                                             ----------       ----------     ----------

                                  CHEQUE DATED Oct10/07:          10.60              .00          10.60
                                                             ==========       ==========     ==========


ALPHA PRESENTATIONS            (ALPHPRE)
__________________________________________
Oct11/07        070903                    025720               1,225.63              .00       1,225.63
Oct11/07        DEBIT NOTE                025758                 500.00-             .00         500.00-
                                                             ----------       ----------     ----------

                                  CHEQUE DATED Oct11/07:         725.63              .00         725.63
                                                             ==========       ==========     ==========


KENNA NORRIS                   (NORRKEN)
__________________________________________
Sep30/07        DEBIT NOTE                025759                 250.00                          250.00
                                                             ----------       ----------     ----------

                                  CHEQUE DATED Sep30/07:         250.00              .00         250.00
                                                             ==========       ==========     ==========




                                      THE IDEAL COMPUTER GROUP INC.
Oct23/07  11:06:47                                                                        PAGE: 2
                        DEMAND PRELIMINARY CHEQUE REPORT ACCOUNTS PAYABLE CHEQUES
                                          *** REPORT TOTALS ***
                                       FOR SELECTION DATE Oct23/07

---------------------------------------------------------------------------------------------------------
DATE            REFERENCE                 FOLIO#                  GROSS         DISCOUNT        BALANCE
---------------------------------------------------------------------------------------------------------
                                                             ----------       ----------     ----------

                                                               1,007.43              .00       1,007.43
                                                             ==========       ==========     ==========


TOTAL CHEQUES TO BE PRINTED:   4