Ideal Online Documentation

14414 T/T LISTINGS, REPORTS AND FORMS
TT5-04 System Balancing Test

 

PURPOSE

 

The system balancing test is required as part of your month end routine. The program verifies that the totals from the different trust accounting files balance the corresponding entries from the client/matter and bank account files.

 

We recommend that you run the system balancing test prior to printing your month end reports.

 

System Balancing Test is accessed from:

  • Trust Reporting menu of the Month End Main menu.

 

PROCEDURE

 

Select System Balancing Test from the Trust Reporting menu, which is accessed from the Month End Main menu. The following prompts display.

 

*** CURRENT T/T DATE IS 0612 ***

 

Displays the current time period.

 

** PRESS ENTER TO CONTINUE, F4 TO END:

 

[Enter] to continue to print selection menu.

 

[F4] to exit to menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.


>> OUT OF BALANCE. CONTACT PROGRAMMER & DON'T DO PURGE. ENTER 'E' TO EXIT:

 

Alert message indicates the system does not balance. If this message displays, contact Ideal immediately.

 

"E" to exit to menu.

 

An example System Balancing Test printout follows.

  



                                                          IdeaLaw Ltd. 
02/27/07  09:54:16                                                                                             PAGE: 1
                                                 TRUST SYSTEM BALANCING TEST

------------------------------------------------------------------------------------------------------------------------------
                                                         UNPOSTED/                    OPENING        TOTAL          TOTAL
DESCRIPTION                    OK?        BALANCE        NEXT MNTH # OF DETAILS       BALANCE'S   MTD DEPOSITS  MTD WITHDRAWLS
------------------------------------------------------------------------------------------------------------------------------

CLIENT/MATTER TOTALS           YES     518,205.72        1,600.00-           0             .00             .00             .00

BANK SUB ACCOUNTS              YES     518,205.72        1,600.00-          12      509,401.02       22,700.00       28,895.30

BANK ACCOUNTS                  NO      518,205.72        1,600.00-          31      509,401.02       22,700.00       28,895.30

SUMMARY BY CLIENT/SUB-ACCOUNT  YES     518,205.72        1,600.00-          31             .00             .00             .00

TRUST TRANSACTIONS             NO       22,700.00        1,600.00-          11             .00             .00             .00

G/L ASSETS                     NO      519,805.72             .00            0             .00             .00             .00

G/L LIABILITIES                YES     519,805.72             .00            0             .00             .00             .00