Ideal Online Documentation

14404 T/T MAINTENANCE
TT4-04 Transaction Type

 

PURPOSE

 

The transaction type maintenance program is used to add, modify and delete transaction types. A transaction type code is an up to 3 character alpha/numeric code that is assigned to different types of transactions, such as withdrawals, deposits, transfers, cheques, balance forward, etc. These transaction type codes are used in the trust transaction entry program to indicate the type of transaction.

 

In addition to the code, you also enter a description, indicate whether the type is a withdrawal or deposit, the clearing period (if applicable) and whether or not the transaction is a cheque. If the transaction type indicates a cheque, the system will automatically update the cheque reconciliation file when this transaction code is used, provided that the bank account code used during the transaction entry allows cheques to written on the account.

 

Transaction Type Maintenance is accessed from:

  • Bank Account Maintenance menu.

 

PROCEDURE

 

Select Transaction Type Maintenance from the Bank Account Maintenance menu. The transaction type maintenance screen displays.

 

TRUST TRANSACTION TYPE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│08/27/07                       The Ideal Law Firm                               â”‚
│                       TRUST TRANSACTION TYPE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│   TRANSACTION TYPE                ___                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│1. DESCRIPTION                                                                  â”‚
│2. DEPOSIT OR WITHDRAWAL (D/W)                                                  â”‚
│3. CLEARING PERIOD IN DAYS                                                      â”‚
│4. IS THIS A CHEQUE (Y/N)                                                       â”‚
│5. T5 REPORTABLE ?                                                              â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│F2 TO SCAN, ENTER FOR SAME AS LAST.                                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
TRANSACTION TYPE

 

Enter transaction type code to access or add.

 

To add a new code see ADD A CODE. To view or modify an existing code see MODIFY AN EXISTING CODE.

 

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

 

ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (ENTER=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

MODIFY A CODE

 

If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.

 

** M TO MODIFY; D TO DELETE; ENTER TO CONTINUE:

 

[Enter] to clear the display and return to the CODE field.

 

"M" to modify data fields.

 

** FIELD NUMBER (ENTER TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] for modifications complete.

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update the file.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications to the fields.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel all changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

Example Transaction Type Code Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│08/27/07                       The Ideal Law Firm                               â”‚
│                       TRUST TRANSACTION TYPE MAINTENANCE                       â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│   TRANSACTION TYPE                ATT                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│1. DESCRIPTION                     AUTO TRUST TRANSFER                          â”‚
│2. DEPOSIT OR WITHDRAWAL (D/W)     W  WITHDRAWAL                                â”‚
│3. CLEARING PERIOD IN DAYS          0                                           â”‚
│4. IS THIS A CHEQUE (Y/N)          Y                                            â”‚
│5. T5 REPORTABLE ?                 N                                            â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; ENTER TO CONTINUE:                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

TRANSACTION TYPE

 

Enter transaction type code (up to 3 alpha/numeric characters).

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

1. DESCRIPTION

 

Enter a description.

 

You can enter up to 30 alpha/numeric characters.

 

 

[Enter] to bypass field.

 

[F3] to return to the previous field.

 

2. DEPOSIT OR WITHDRAWAL (D/W)

 

"D" for deposit type transacation.

 

If this a deposit type of transaction, the CHEQUE field below will be automatically set to "N".

 

 

"W" for withdrawl type transaction.

 

If this is a withdrawal type of transaction, the clearing period will be automatically set to "0".

 

 

3. CLEARING PERIOD IN DAYS

 

Enter a number between 0 and 99 to indicate the clearing period.

 

[Enter] to bypass field (clearing period is set to 0).

 

[F3] to return to the previous field.

 

4. IS THIS A CHEQUE (Y/N)

 

"Y" to indicate a cheque type transaction.

 

"N" to indicate a non-cheque type transaction.

 

[F3] to return to the previous field.

 

5. T5 REPORTABLE ?

 

"Y" to indicate a T5 reportable type transaction.

 

"N" to indicate a non-T5 reportable type transaction.

 

[F3] to return to the previous field.