Ideal Online Documentation

14403 T/T MAINTENANCE
TT4-03 Bank Code Maintenance

 

PURPOSE

 

The bank code maintenance program is used to add, modify and delete bank codes. The bank code is a 3 character alpha/numeric code assigned to identify different banks with which you maintain accounts. The bank code assigned by this program is also used as part of the bank account code that you use to identify specific accounts in the bank account maintenance program. Typical bank account codes could be as follows.

 

CIBC on Main: CC0

CIBC on Third: CC1

 

You may also use the bank code to identify specific client accounts by assigning a separate bank code for each client account. For example, you may maintain a number of different client accounts at the same bank and wish to differentiate them by assigning unique bank codes to each, such as follows.

 

CIBC on Main: C00, C01, C02, C03, C04... C99

CIBC on Third: I00, I01, I02, I03... I99

Scotia Bank on Main: S00, S01, S02... S99

 

If you have individual clients for whom you maintain several different accounts or account types you may find it advantageous to create separate bank codes for each client or account.

 

Martin Short: MS0, MS1, MS2, MS3... MS9

Martin Short: MST

 

In the situation where you elect to create a single bank code to identify a specific client (eg MST above) you have the option of creating additional bank account codes by differentiating currency types and/or account types.

 

MST11, MST12, MST21, MST22, MST1G, MST2G, etc.

 

Bank Code Maintenance is accessed from:

  • Bank Account Maintenance menu.

PROCEDURE

 

Select Bank Code Maintenance from the Bank Account Maintenance menu. The bank code maintenance screen displays.

 

TRUST BANK CODE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│08/22/07                       The Ideal Law Firm                               â”‚
│                          TRUST BANK CODE MAINTENANCE                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│   BANK CODE             ___                                                    â”‚
│                                                                                â”‚
│1. BANK NAME                                                                    â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│F2 TO SCAN, ENTER FOR SAME AS LAST.                                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
BANK CODE

 

Enter the bank code to access or add.

 

To add a new code see ADD A CODE. To view or modify an existing code see MODIFY AN EXISTING CODE.

 

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

 

ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (ENTER=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.

 

** M TO MODIFY; D TO DELETE; ENTER TO CONTINUE:

 

[Enter] to clear the display and return to the CODE field.

 

"M" to modify data fields.

 

** FIELD NUMBER (ENTER TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] for modifications complete.

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update the file.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications to the fields.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel all changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.


Example Bank Code Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│08/22/07                       The Ideal Law Firm                               â”‚
│                          TRUST BANK CODE MAINTENANCE                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│   BANK CODE             BM0                                                    â”‚
│                                                                                â”‚
│1. BANK NAME             BANK OF MONTREAL 245-2346                              â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; ENTER TO CONTINUE:                             â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

BANK CODE

 

Enter bank code to access or add.

 

You can must enter 3 alpha/numeric characters. You can use any combination of numbers and letters to create bank codes that enable you to identify specific banks, clients and/or client accounts.

 

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

1. BANK NAME

 

Enter a descriptive name for bank code.

 

You can enter up to 30 alpha/numeric characters.

 

 

[F3] to returnt to the previous field.