Ideal Online Documentation

14401 T/T MAINTENANCE
TT4-01 Account Type Maintenance

 

PURPOSE

 

The account type maintenance program is used to add, modify and delete account type codes. These are a one character alpha/numeric code used by the system to identify various account types which you define.

 

Three codes have been programmed into the system and you should use these for the account types to which they apply. They are:

 

G   =   General, your general bank accounts.

1   =   Pooled, for accounts other than term.

2   =   Term, for term accounts.

 

You may setup additional account types as required. You may include both a short and long description with each account type. As with your bank codes, the account type codes form part of the bank account codes that you set up.

 

Account Type Maintenance is accessed from:

  • Bank Account Maintenance menu.

 

PROCEDURE

 

Select Account Type Maintenance from the Bank Account Maintenance menu. The account type maintenance screen displays.

 

TRUST ACCOUNT TYPE MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│08/21/07                       The Ideal Law Firm                               â”‚
│                         TRUST ACCOUNT TYPE MAINTENANCE                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│  TRUST ACCOUNT TYPE          _                                                 â”‚
│                                                                                â”‚
│1 ABBREVIATION                                                                  â”‚
│2 LONG DESCRIPTION                                                              â”‚
│3 MATURITY DATES (Y/N)                                                          â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│POOLED ACCOUNT TYPE SHOULD BE '1'.                                              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
TRUST ACCOUNT TYPE

 

Enter a trust account type code (1 alpha/numeric character).

 

To add a new code see ADD A CODE. To view or modify an existing code see MODIFY AN EXISTING CODE.

 

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

 

ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (ENTER=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code the following prompt is displayed.

 

** ENTER NUMBER TO MODIFY, 'D' TO DELETE, ENTER TO CONTINUE:

 

Enter the number of the field you wish to modify.

 

[Enter] to clear the display and return to the CODE field.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.

 

** OK TO UPDATE? (ENTER=UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to CODE field.


"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

Example Account Type Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│08/21/07                       The Ideal Law Firm                               â”‚
│                         TRUST ACCOUNT TYPE MAINTENANCE                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│  TRUST ACCOUNT TYPE          1                                                 â”‚
│                                                                                â”‚
│1 ABBREVIATION                POOL                                              â”‚
│2 LONG DESCRIPTION            POOLED TRUST ACCOUNT                              â”‚
│3 MATURITY DATES (Y/N)        N                                                 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│ENTER NUMBER TO MODIFY, 'D' TO DELETE, ENTER TO CONTINUE __                     â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

TRUST ACCOUNT TYPE

 

Enter a trust account type code to access or create.

 

[F4] to exit to menu.

 

[F5] to display list of existing codes for selection.

 

1 ABBREVIATION

 

Enter a short code to identify this account type.

 

You can enter up to 4 alpha/numeric characters.

 

 

[F3] to return to the previous field.

 

2 LONG DESCRIPTION

 

Enter a long description.

 

You can enter up to 30 alpha/numeric characters.

 

 

[Enter] to bypass field.

 

[F3] to rturn to the previous field.

 

3 MATURITY DATES (Y/N)

 

"Y" to indicate associated maturity dates.

 

"N" to indicate there are no associated maturity dates.