Ideal Online Documentation

14322 T/B LISTINGS, REPORTS AND FORMS
TB5-11 Hours Worked Calendar

 

PURPOSE

 

The hours worked calendar program prints a calendar of billable hours, non-billable hours and total hours logged each day of the period specified by lawyers and other timekeepers. You may print a report for any or all timekeepers and include or exclude billable, non-billable and/or total hours. You may specify any period to be included in the report and specify summary or detail output. You may also include adjustments and deletions in the report.

 

Hours Worked Calendar is accessed from:

  • Time Billing Reports menu.

 

PROCEDURE

 

Select Hours Worked Calendar from the Time Billing Reports menu. the following prompts display.

 

** FOR TIMEKEEPER? (ENTER=ALL):

 

Enter lawyer/timekeeper to include.

 

[Enter] to include all lawyer/timekeepers.

 

[F4] to exit to menu.

 

[F5] to display list of lawyer/timekeepers for selection.

 

** PRINT BILLABLE HOURS ? (Y/N): Y

 

[Enter] to accept the default value "Y".

 

"Y" to print billable hours.

 

"N" to not print billable hours.

 

[F3] to return to the previous field.

 

** PRINT NON-BILLABLE HOURS ? (Y/N): Y

 

[Enter] to accept the default value "Y".

 

"Y" to print nonbillable hours.

 

"N" to not print nonbillable hours.

 

[F3] to return to the previous field.

 

** PRINT TOTAL HOURS ? (Y/N): Y

 

[Enter] to accept the default value "Y".

 

"Y" to print total hours.

 

"N" to not print total hours.

 

[F3] to return to the previous field.

 

** PRINT SUMMARY ONLY ? (Y/N):  N

 

[Enter] to accept the default value "N".

 

"Y" to print only a summary.

 

"N" to print details.

 

[F3] to return to the previous field.

 

** SPECIFY THE CALENDAR PERIOD: YYMM

 

Enter calendar month to include in format YYMM.

 

[Enter] for last completed G/L period.

 

[F2] for current period.

 

[F3] to return to the previous field.

 

** ENTER STARTING DATE (01-31):  01

 

Enter date to begin calendar in format DD.

 

[Enter] to begin at first day of calendar month.

 

[F3] to return to the previous field.

 

** ENTER ENDING DATE (01-31):  31

 

Enter date to end calendar in format DD.

 

[Enter] to end at last day of calendar month.

 

[F3] to return to the previous field.

 

** INCLUDE TIME ENTRY HOURS ? (Y/N): Y

 

[Enter] to accept the default valaue "Y".

 

"Y" to include time entry hours.

 

"N" to not include time entry hours.

 

[F3] to return to the previous field.

 

** INCLUDE TIME ADJUSTMENT HOURS ? (Y/N): Y

 

[Enter] to accept the default value "Y".

 

"Y" to include adjustment/deletion hours from adjustments.

 

"N" to not include adjustment/deletion hours from adjustments.

 

[F3] to return to the previous field.


** INCLUDE TIME DELETION HOURS ? (Y/N): N

 

[Enter] to accept the default value "N".

 

"Y" to include deletion hours from deletions.

 

"N" to not include deletion hours from deletions.

 

[F3] to return to the previous field.

 

** INCLUDE OTHER PERIOD UPDATES ? (Y/N): Y

 

[Enter] to accept the default value "Y".

 

"Y" to include entries from other periods.

 

This includes time entries, adjustments and deletions updated in other periods.

 

 

"N" to not include other periods.

 

[F3] to return to the previous field.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to continue to print selection menu.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Hours Worked Calendar follows.

  



                                  IdeaLaw Ltd.
02/06/07                                                              PAGE: 1
                  HOURS WORKED CALENDAR FOR THE PERIOD: 06/12
                       STAFF MEMBER: MW   MICHAEL WATKINS
                 REPORTING: BILLABLE, NON-BILLABLE, TOTAL HOURS
--------------------------------------------------------------------------------
 MONDAY     TUESDAY   WEDNESDAY  THURSDAY    FRIDAY    SATURDAY    SUNDAY
--------------------------------------------------------------------------------
                                                                    -01-
                                                                             *
                                                                             **
                                                                             ***

  -02-       -03-       -04-       -05-       -06-       -07-       -08-
                                              5.00       2.50       1.75     *
                                                                             **
                                              5.00       2.50       1.75     ***

  -09-       -10-       -11-       -12-       -13-       -14-       -15-
            14.00       5.00      10.00                                      *
                                                                             **
            14.00       5.00      10.00                                      ***

  -16-       -17-       -18-       -19-       -20-       -21-       -22-
                                  10.00                                      *
                                                                             **
                                  10.00                                      ***

  -23-       -24-       -25-       -26-       -27-       -28-       -29-
                                                                             *
                                                                             **
                                                                             ***

  -30-       -31-
                                                                             *
                                                                             **
                                                                             ***

SUBTOTAL HOURS:                 48.25

BILLABLE PRIOR TO PERIOD        16.00

TOTAL BILLABLE HOURS            64.25
TOTAL NONBILLABLE HOURS          0.00
TOTAL HOURS                     64.25


*    BILLABLE HOURS
**   NONBILLABLE HOURS
***  TOTAL HOURS


...

                                  IdeaLaw Ltd.
02/06/07                                                              PAGE: 5
                  HOURS WORKED CALENDAR FOR THE PERIOD: 06/12

                 REPORTING: BILLABLE, NON-BILLABLE, TOTAL HOURS
--------------------------------------------------------------------------------
 MONDAY     TUESDAY   WEDNESDAY  THURSDAY    FRIDAY    SATURDAY    SUNDAY
--------------------------------------------------------------------------------

COMPANY TOTALS
     TOTAL BILLABLE HOURS            86.25
     TOTAL NONBILLABLE HOURS          0.00
     TOTAL HOURS                     86.25