Ideal Online Documentation14285 T/B MAINTENANCE |
|
┌────────────────────────────────────────────────────────────────────────────────â”
│08/11/07 The Ideal Law Firm │ │ WORK CODE MAINTENANCE │ │ │ │ WORK CODE ____ │ │ │ │ 1 ALPHA CODE │ │ 2 SHORT DESCRIPTION │ │ 3 LONG DESCRIPTION │ │ 4 GST RATE CODE │ │ 5 PST RATE CODE │ │ 6 FEE OR DISBURSEMENT? │ │ 7 REPORTING CATEGORY │ │ *** DISBURSEMENTS ONLY *** │ │ 8 BANK ACCOUNT │ │ 9 G/L CODE │ │ 10 G/L BY LAWYER? (Y/N) │ │ 11 SUMMARIZE ON BILLS? (Y/N) │ │ 12 ENTER AS DOLLARS OR UNITS │ │ 13 UNIT RATE 1 │ │ 14 UNIT RATE 2 │ │ 15 UNIT RATE 3 │ │ 16 UNIT RATE 4 │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter work code to access or create.
To add a new code see ADD A CODE. To view or modify an existing code see MODIFY AN EXISTING CODE.
[F2] to scan existing work codes for selection.
[F4] to exit to menu.
[F5] to display list of work codes for selection.
ADD A CODE
If you enter a code which is not defined the following prompt displays.
[Enter] to add a new code.
The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:
[Enter] to accept and update.
[F2] to modify.
See MODIFY AN EXISTING CODE below.
[F4] to not add the code and return to CODE field.
[F2] to not add a new code.
You may enter a different NEW code, an existing code or press [F4] to exit.
MODIFY AN EXISTING CODE
If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.
[Enter] to clear the display and return to the CODE field.
"M" to modify data fields.
Enter the number of the field you wish to modify.
Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.
[Enter] for modifications complete.
[Enter] to accept changes and update the file.
The file is updated and you are returned to the CODE field.
[F2] to make additional modifications to the fields.
You are returned to the FIELD NUMBER prompt above.
[F4] to cancel all changes and return to CODE field.
"D" to delete the code.
"Y" to delete the code.
"N" to not delete the code.
Example Work Code Maintenance display:
|
┌────────────────────────────────────────────────────────────────────────────────â”
│08/11/07 The Ideal Law Firm │ │ WORK CODE MAINTENANCE │ │ │ │ WORK CODE 002 │ │ │ │ 1 ALPHA CODE AGF │ │ 2 SHORT DESCRIPTION AGENT'S FEES │ │ 3 LONG DESCRIPTION │ │ 4 GST RATE CODE Y REGULAR GST │ │ 5 PST RATE CODE PE PST EXEMPT │ │ 6 FEE OR DISBURSEMENT? 2 REGULAR DISBURSEMENT │ │ 7 REPORTING CATEGORY 02 DISBURSEMENT │ │ *** DISBURSEMENTS ONLY *** │ │ 8 BANK ACCOUNT GEN1G ROYAL BANK GENERAL ACCT-GRANV. │ │ 9 G/L CODE │ │ 10 G/L BY LAWYER? (Y/N) N │ │ 11 SUMMARIZE ON BILLS? (Y/N) Y CAN BE SUMMARIZED │ │ 12 ENTER AS DOLLARS OR UNITS D │ │ 13 UNIT RATE 1 │ │ 14 UNIT RATE 2 │ │ 15 UNIT RATE 3 │ │ 16 UNIT RATE 4 │ │** ENTER FIELD NUMBER TO MODIFY; ENTER TO CONTINUE; 'D' TO DELETE: │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS
Enter a numeric work code (up to 4 digits).
Each specific type of work should have its own code.
[F2] to scan existing work codes for selection.
[F4] to exit to menu.
[F5] to display list of work codes for selection.
Enter an alphabetic code (up to 4 characters).
Either the numeric or the alpha code can be used during data entry.
[F3] to return to the previous field.
Enter a description of the type of work referenced by code.
You can enter up to 30 characters.
[F3] to return to the previous field.
Enter GST tax code for work.
[F3] to return to the previous field.
[F5] to display tax codes for selection.
Enter PST tax code for work.
[F3] to return to the previous field.
[F5] to display tax codes for selection.
"1" for fee.
"2" for regular disbursement (paid directly by firm).
"3" for 3rd party disbursement (paid by 3rd party subsequently reimbursed by firm).
[F3] to return to the previous field.
Enter reporting category.
The system recognizes the following reporting categories:
[F3] to return to the previous field.
*** DISBURSEMENTS ONLY ***
The following fields apply only to disbursement type work codes.
Enter a bank account code.
A bank account code is required only if this work code is for cheques only. The reference number entered during disbursement entry will automatically become a cheque number and be updated to your cheque reconciliation file.
[F2] to bypass this field.
Select this option if this disbursement should not update the cheque reconciliation.
[F3] to return to the previous field.
Enter disbursement G/L account.
This is the G/L account that is to be debited with the amount of the disbursement.
[F2] to bypass this field.
The disbursement amount will credit the G/L bank account directly instead of debiting an expense account.
[F3] to return to the previous field.
"Y" to post disbursement by lawyer.
The system will post transactions to the G/L code set up on this file, plus the G/L increment on the lawyer master file.
"N" to not post disbursement by lawyer.
[F3] to return to the previous field.
"Y" to print only a summary total for work code on bills.
"N" to print disbursement details for work code on bills.
[F3] to return to the previous field.
"D" to input as a dollar amount.
"U" to input per unit.
[F3] to return to the previous field.
If "U" is selected in field 11, you may enter up to 3 different unit rates.
[F3] to return to the previous field.
00 = fees.
01 = time, client related.
10 = time, office administration.
11 = time, professional activities.
12 = time, community affairs.