Ideal Online Documentation

14268 T/B INQUIRIES
TB3-01 Time & Disbursements Inquiry

 

PURPOSE

 

The time and disbursements inquiry program allows you to display time and disbursement information by client and matter.

 

Time and Disbursements Inquiry is accessed from:

  • Time Billing Processing menu.

 

PROCEDURE

 

Select Time and Disbursements Inquiry from the Time Billing Processing menu. The time and disbursement inquiry selection screen is displayed.

 

TIME AND DISBURSEMENT INQUIRY ENTRY SCREEN

┌────────────────────────────────────────────────────────────────────────────────┐
│01/20/07            TIME/DISBURSEMENT INQUIRY AS AT 01/20/07                TWDD│
│────────────────────────────────────────────────────────────────────────────────│
│CLIENT  ________                               TRUST:   POOLED BAL     OTHER BAL│
│MATTER                                          CDN                             â”‚
│T/D/B            LAST BILL    TIME              US                              â”‚
│S/L/B                         DISB              BILL STAT           LAWYER      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  DATE STAT  SOURCE LAWYER CODE   GL/HRS  REF/RATE    VALUE    ADJUST  BILLABLE â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│ENTER CLIENT CODE, F3 TO BACKUP, F4 TO END, F5 FOR INQUIRIES.                   â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

CLIENT
ENTER CLIENT CODE, F3 TO BACKUP, F4 TO END, F5 FOR INQUIRIES.

 

Enter the client code to inquire upon.

 

[Enter] to accept displayed client code.

 

This applies only when you have already selected at least one client code and have cleared the display.

 

 

[F3] to clear field.

 

[F4] to exit to menu.

 

[F5] to display list of client/matters for selection.


MATTER

 

Enter the matter code to inquiry upon.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

[F5] to display list of client/matters for selection.

 

T/D/B

 

[Enter] to accept the default value "B". 

 

"T" to display time.

 

"D" to display disbursements.

 

"B" to display both time and disbursements.

 

S/L/B

 

"S" for a short description.

 

"L" for a long description.

 

"B" to display only the details that will display on a bill.

 

LAST BILL

 

Displays the invoice number and date of last bill sent regarding this matter.

 

TIME

 

Displays the dollar value of the total unbilled time regarding this matter.

 

DISB

 

Displays the dollar value of the total unbilled disbursements for this matter.

 

TRUST:   POOLED BAL

 

Displays the balance of funds in all pooled trust accounts for this matter.

 

CDN

 

Displays the value of balances in Canadian dollar amounts.

 

US

 

Displays the value of balances in US dollar amounts.

 

BILL STAT

 

Displays the current billing status for the matter.

 

On Hold   =   not yet selected for billing.

Billable  =   selected for billing.

Selected  =   selected for printing of preliminary billing detail reports.


OTHER BAL

 

Displays the dollar amounts of balances other than trust balances.

 

LAWYER

 

Displays the assigned lawyer code.

 

DATE

 

Displays the date the transaction was entered.

 

STAT

 

Displays the current action status for this entry.

 

Flagged   =   selected for billing or other action.

(Blank)   =   not selected for billing or other action.

 

SOURCE

 

Displays the batch number and sequence number for each entry.

 

 

LAWYER

 

Displays the lawyer code entered during time and/or disbursement entry.

 

CODE

 

Displays the work code entered during time and/or disbursement entry.

 

GL/HRS

 

Displays G/L recoverable expense account or bank account if entry is a disbursement.

 

Displays number of hours is entry is a time entry.

 

REF/RATE

 

Displays reference or cheque number if entry is a disbursement.

 

Displays hourly rate if entry is a time entry.

 

VALUE

 

Displays total dollar value of original entry.

 

ADJUST

 

Displays dollar value of any adjustments made to entry.

 

BILLABLE

 

Displays the billable amount.

 

This is either the original value amount or the original amount plus or minus any adjusted amount.

 


Example Time/Disbursement Inquiry display:

┌────────────────────────────────────────────────────────────────────────────────┐
│01/21/07            TIME/DISBURSEMENT INQUIRY AS AT 01/21/07                TWDD│
│────────────────────────────────────────────────────────────────────────────────│
│CLIENT  012345   XYZ CORPORATION LTD.          TRUST:   POOLED BAL     OTHER BAL│
│MATTER  0000     CORPORATE MATTERS              CDN           .00           .00 â”‚
│T/D/B   BOTH     LAST BILL    TIME    1,100.00  US            .00           .00 â”‚
│S/L/B   SHT   000017 05/16/05 DISB         .00  BILL STAT ON HOLD   LAWYER JM   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  DATE STAT  SOURCE LAWYER CODE   GL/HRS  REF/RATE    VALUE    ADJUST  BILLABLE â”‚
│────────────────────────────────────────────────────────────────────────────────│
│12/10/06 h TW0047-001 AMW  001     10.00    10.00    100.00       .00    100.00 â”‚
│           test                                                                 â”‚
│12/11/06 h TW0047-002 WPL  001      5.00   175.00    875.00       .00    875.00 â”‚
│           consultation                                                         â”‚
│12/11/06 H TW0047-003 SMMA 001      1.00   125.00    125.00       .00    125.00 â”‚
│           consultation                                                         â”‚
│                                --------                             ---------- â”‚
│           TOTAL UNBILLED HOURS    16.00     TOTAL UNBILLED TIME.      1,100.00 â”‚
│                                                                                â”‚
│                                                                     ---------- â”‚
│                                     TOTAL UNBILLED DISBURSEMENTS           .00 â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** ENTER TO CONTINUE, F1 TO RESTART TIME, F2 TO RESTART DISB'S., F4 TO END      â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER TO CONTINUE, F1 TO RESTART TIME, F2 TO RESTART DISB'S., F4 TO END

 

[Enter] to display next page of data.

 

[F1] to redisplay data starting with the first time entry.

 

[F2] to redisplay data starting with the first disbursement entry.

 

[F4] to exit to menu.

 

**  ENTER TO CONTINUE, F4 TO END:

 

[Enter] to clear display and return to the CLIENT field.

 

The program displays the same client code. Press [Enter] again to display matter data for the same client or press [F3] to clear the field and enter another client code.

 

 

[F4] to exit to menu.