Ideal Online Documentation

14179 T/B PROCESSING
TB2-14 Preliminary Billing Detail Selection

 

PURPOSE

 

The preliminary billing detail selection program is used to select or deselect unbilled time and/or disbursement details. The detail transactions will display the term flagged to the left of the detail descriptions when selected.

 

You flag the details to include them in an action that is to be performed on the matter:

  • include them on invoices when doing an auto-bill printing.
  • make pro-rated adjustments to them.
  • allocate them to pre-billed amounts.
  • enter manual bills and remove flagged details from unbilled status.
  • transfer the details to other matters.
  • delete the details if they are not to be billed.

Any of the above actions would only affect the flagged details.

 

You would deselect detail transactions specifically to exclude them from any one of the above types of processes and leave them untouched in the original client/matter.

 

Detail transactions can also be selected automatically during the printing of preliminary billing detail reports. This program can save a great deal of time when you wish to select all or the majority of the details in a client/matter. You can easily deselect the few details you wish to exclude from the auto-bill. See 14334 - PRELIMINARY BILLING DETAIL REPORT.

 

To select or deselect an already selected detail, enter the transaction number that appears to the left of the displayed detail. Once selected, the word "flagged" appears to the left of the detail. To flag all details on a screen by press "A" or use the "F5 - Options" feature to flag all details on the entire client/matter. Deselect details in the same fashion.

 

Preliminary Billing Detail Selection is accessed from:

  • Bill Processing menu.

 

PROCEDURE

 

Select Preliminary Billing Detail Selection from the Bill Processing menu. The preliminary billing detail selection screen displays.


TIME/DISBURSEMENTS SELECTION DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│07/27/07                 TIME/DISBURSEMENTS SELECTION                           â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CLIENT  ____________                                                            â”‚
│MATTER                                          CDN                             â”‚
│T/D/B                SELECTED TIME              US                              â”‚
│S/L/B                SELECTED DISB              BILL STAT         LAWYER        â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  DATE/STAT  SOURCE  LAWYER CODE  GL/HRS  REF/RATE    VALUE  ADJUST  BILLABLE   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│Enter CLIENT code, F5 for inquiry.                                              â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
Enter CLIENT code, F5 for inquiry.

 

Enter the desired client code.

 

[F5] to display list of client/matters for selection.

 

 

FIELDS

 

CLIENT

 

Enter the desired client code.

 

[F4] to exit to menu.

 

[F5] to display list of client/matters for selection.

 

MATTER

 

Enter the desired matter code.

 

[Enter] to accept the displayed default matter.

 

[F5] to display list of client/matters for selection.

 

T/D/B

 

Indicates the type of entries displayed:

 

T = time entries.

D = disbursement entries.

B = both time and disbursement entries.

 

The default display is B = both time and disbursement entries.

 


S/L/B

 

Indicates the type of descriptions displayed:

 

S = short - only one description line per transaction is displayed.

L = long - all description lines for a transaction are displayed.

B = bill - only details selected for billing are displayed.

 

The default display is L = long, all description lines are displayed.

 

 

SELECTED TIME

 

Displays the dollar value of all selected unbilled time for this matter.

 

SELECTED DISB

 

Displays the dollar value of all selected unbilled disbursements for this matter.

 

TRUST BAL CD

 

Displays the balance of funds in all Canadian pooled trust accounts for this matter.

 

TRUST BAL US

 

Displays the balance of funds in all U.S. pooled trust accounts for this matter.

 

TERM BAL CD

 

Displays the balance of funds in all Canadian interest-bearing trust accounts for this matter.

 

TERM BAL US

 

Displays the balance of funds in all U.S. interest-bearing trust accounts for this matter.

 

BILL STAT

 

Displays the current billing status for this matter:

 

On Hold    =   not yet selected for billing.

Billable   =   selected for billing.

Selected   =   selected for printing of Preliminary Billing Detail Reports.

 

LAWYER

 

Displays the assigned lawyer code.

 

DATE

 

Displays the date that the transaction was entered.

 

STAT

 

Displays the current action status for this transaction:

 

Flagged    =    selected for billing or other action.

(Blank)    =    not selected for billing or other action.


SOURCE

 

Displays the batch number and sequence number for each entry.

 

LAWYER

 

Displays the lawyer code as entered during time and/or disbursement entry.

 

CODE

 

Displays the work code as entered during time and/or disbursement entry.

 

GL/HRS

 

Displays G/L recoverable expense account or bank account if entry is a disbursement.

 

Displays number of hours if entry is a time entry.

 

REF/RATE

 

Displays reference or cheque number if entry is a disbursement.

 

Displays hourly rate if entry is a time entry.

 

VALUE

 

Displays total dollar value of original entry.

 

ADJUST

 

Displays adjustment amount, if applicable.

 

BILLABLE

 

Displays billable amount.

 

This is either the original value amount or the original amount plus or minus the adjusted amount.

 

 

TOTAL UNBILLED TIME

Displays total amount of unbilled time and/or disbursement detail.


Example Time/Disbursements Selection display:

┌────────────────────────────────────────────────────────────────────────────────┐
│ 1/14/07                 TIME/DISBURSEMENTS SELECTION                       TWDF│
│────────────────────────────────────────────────────────────────────────────────│
│CLIENT  000888   JOHN DOE                             TRUST BAL      TERM BAL   â”‚
│MATTER  0001     M.V.A. - DEC. 12/94            CD          .00           .00   â”‚
│T/D/B   B            SELECTED TIME    1,618.75  US          .00           .00   â”‚
│S/L/B   L            SELECTED DISB    1,029.58  BILL STAT ON HOLD LAWYER SLR    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  DATE/STAT  SOURCE LAWYER CODE   GL/HRS  REF/RATE    VALUE  ADJUST  BILLABLE   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ 1. 120696 TW0048-001 WPL  001      5.00   175.00    875.00     .00    875.00   â”‚
│   flagged CONSULATATION                                                        â”‚
│ 2. 120796 TW0048-002 WPL  001      2.50   175.00    437.50     .00    437.50   â”‚
│   flagged CONSULTATION                                                         â”‚
│ 3. 120896 TW0048-003 WPL  001      1.75   175.00    306.25     .00    306.25   â”‚
│   flagged CONSULTATION                                                         â”‚
│                                                                   ----------   â”‚
│                                     TOTAL UNBILLED TIME             1,618.75   â”‚
│ 4. 050295 TD0019-008 DISB 016    008320              25.00     .00     25.00   â”‚
│   flagged DELIVERIES                                                           â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** ENTER SEQ # TO CHG; ENTER FOR MORE; F4 TO END; F5 FOR OPTIONS; ______        â”‚
│   F1=START AT FEES; F2=START AT DISB'S; MMDDYY=START AT DATE.                  â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER SEQ # TO CHG; ENTER FOR MORE; F4 TO END; F5 FOR OPTIONS; ______
   F1=START AT FEES; F2=START AT DISB'S; MMDDYY=START AT DATE.

 

Enter the item line number to select or deselect.

 

To display by date enter the date in the format MMDDYY.

 

 

[Enter] to display next screen

 

When there are more items that will fit on one screen press [Enter] to advance and [F3] to return to the previous screen.

 

 

[F1] to start display at fees.

 

[F2] to start display at disbursements.

 

[F3] to display the previous screen.

 

[F4] to return to main display.

 

[F5] to display selection options.

 

SELECTION OPTIONS

┌────────────────────────────────────────────────────────────────────────────────┐
│01/08/07                 TIME/DISBURSEMENTS SELECTION                       TWOI│
│────────────────────────────────────────────────────────────────────────────────│
│CLIENT  012345   XYZ CORPORATION LTD.                 TRUST BAL      TERM BAL   â”‚
│MATTER  0000     CORPORATE MATTERS              CD          .00           .00   â”‚
│T/D/B   B            SELECTED TIME         .00  US          .00           .00   â”‚
│S/L/B   L            SELECTED DISB         .00  BILL STAT ON HOLD LAWYER JM     â”‚
│────────────────────────────────────────────────────────────────────────────────│
│  DATE/STAT  SOURCE LAWYER CODE   GL/HRS  REF/RATE    VALUE  ADJUST  BILLABLE   â”‚
│────────────────────────────────────────────────────────────────────────────────│
│F = CHANGE FLAG ON FEE ENTRIES                                                  â”‚
│                                                                                â”‚
│D = CHANGE FLAG ON DISB. ENTRIES                                                â”‚
│                                                                                â”‚
│A = CHANGE FLAG ON ALL ENTRIES                                                  â”‚
│                                                                                â”‚
│** ENTER CHOICE (F/D/A/F5=FLAG ALL):                                            â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER CHOICE (F/D/A/F5=FLAG ALL):

 

"F" to modify flag on fees.

 

"D" to modify flag on disbursements.

 

"A" to modify flag on any entries.

 

[F5] to modify flag on all entries.